EMMCO West would like to invite you to participate as a sponsor or vendor at our 2009 Symposium. EMMCO West is the regional emergency medical services office for a seven county area in Northwest Pennsylvania.

The upcoming conference will be held at the Radisson Inn, West Middlesex, Pa. It will attract participants from your local EMS, Fire and Law Enforcement agencies. Last year over 350 participants attended the conference. Within the EMMCO West region this is the largest EMS event of the year.

There are various levels of support:

Platinum Sponsor ($1000)

  • 3-5 minute infomercial spot at the beginning of one general session
  • Conference Registration for 2 people
  • Full page ad on closed circuit video throughout the conference
  • Full page advertisement in the conference brochure *
  • Advertisement on the conference internet site- we will link our website to your website
  • 2 tables in the vendor area
  • Recognition as a Platinum Sponsor in all conference materials **
  • Recognition as a Platinum Sponsor during the conference
  • Lunch for 4 people on Friday and Saturday during the conference

Gold Sponsor ($700)

  • Full page ad on closed circuit video throughout the conference
  • Full page advertisement in the conference brochure *
  • Conference Registration for 1 person
  • Advertisement on the conference internet site- we will link our website to your website
  • 2 tables in the vendor area
  • Recognition as a Gold Sponsor in all conference materials **
  • Recognition as a Gold Sponsor during the conference
  • Lunch for 3 people on Friday and Saturday during the conference

Silver Sponsor ($400)

  • ½ page ad on closed circuit video throughout the conference
  • ½ page advertisement in the conference brochure *
  • Advertisement on the conference internet site- we will link our website to your website
  • 1 table in the vendor area
  • Recognition as a Silver Sponsor in all conference materials **
  • Recognition as a Silver Sponsor during the conference
  • Lunch for 2 people on Friday and Saturday during the conference

Donor

Donations of any amount will be combined to help offset the costs of breaks, speakers or other conference expenses.

  • Recognition as a Donor in all conference materials **
  • Recognition as a Donor during the conference

* Sponsors must supply their own graphics/advertisement that is compatible with Microsoft Publisher (JPEG)by November 21, 2008.

**Payment must be made by November 21, 2008 for sponsors to be listed in the conference brochure.

Description of Sponsor Packages

3-5 Minute Infomercial

Platinum sponsors will be given the first 5 minutes of a general con ed session (Open to the entire group) to present a 3-5 minute infomercial on their product or company. The session will be advertised that it was sponsored by your company. Sponsorship must be received by November 21, 2008 to guarantee inclusion in the conference brochure and other conference materials. EMMCO West reserves the right to book the speaker. For the con ed session a company representative can introduce the speaker if desired. Sponsorship of each individual speaker will be on a first come first paid basis. EMMCO West reserves the right to preview all infomercials prior to the conference to ensure they adhere to DOH protocol. Infomercials must

be submitted to our office by February 2, 2009.

Conference registration

Based on the level of sponsorship, EMMCO West will provide free registration for

Friday March 6 and Saturday March 7, 2009. Conference registration does NOT include the Saturday evening dinner session or additional fees for individual workshops (i.e. books, or other support materials.) Guests will need to register for the conference by completing an application and sending it to Melissa at 814-337-0871 or email to for approval prior March 1, 2009.

Vendor Information

Vendor Area includes the main hallway and outside foyer, as well as, the Atrium at the Radisson Inn. Areas outside the Atrium are limited to an 8 foot ceiling height. All spaces are reserved on a first paid first choice basis.

  • 2 Tables inside the Atrium$300
  • 1 Table inside the Atrium$150
  • 1 Table outside the Atrium (Hall/Foyer)$100
  • Additional Table can be purchased for$50
  • Outside Vendor Area for Vehicles$25

Vendor space is limited so please only request the number of tables you need. Please bring something to cover your tables while the vendor area is closed.

Advertising in Brochure

This year additional advertising space is available in our brochure. The brochure is distributed to approximately 4,500 EMS practitioners each year. Your company/agency must supply the artwork and layout for the ad The ad must be sent electronically to Jane Hamza, in a JPEG format by November 21, 2008 to assure inclusion in the conference brochure.

  • Full Page Ad (approximately 8” x 10”)$300
  • ½ Page Ad (approximately 4” x 5”)$200
  • ¼ Page Ad (approximately 2” x 2 ½”)$100
  • 1/8 Page Ad (approximately 1” x1 ¼”)$50

Advertising on our website

  • Link from our conference website to your website$50

Special Event Sponsorship

Social events are planned for both Friday evening and Saturday evening. These events are made possible through direct sponsorship, independent donations and other benefactors. Conference tuition fees are not used to support these events.

  • Special Event Sponsorship

Contact Melissa Thompson as to event

Email-

Phone (814)337-5380 x 101

  • Conference will be held at the Radisson Inn in West Middlesex PA.
  • Conference dates are March 5-7, 2009.
  • A special Vendor Night will be held on Friday March 6th from 5pm to 7pm. Munchies and a cash bar will be provided for all participants during Vendor Night.
  • EMMCO West will provide security for the vendor area from 8pm on Friday to 7 am on Saturday
  • Vendors are asked to set up their booth by 10am on Friday
  • Vendor area will close at approximately 1pm on Saturday.
  • A DJ will be provided for a Friday evening social event.
  • A dinner will be held on Saturday evening.
  • Party 2009 will be held on Saturday evening following the dinner.
  • Sponsors should confirm room reservations with the Radisson Inn as soon as possible. The phone number for the Radisson Inn is 724-528-2501
  • Student breaks are as follows(times are subject to change depending on final conference scheduling):

FridaySaturday

0930-10000930-1000

1130-12301130-1300

1430-15001430-1445

Company Name or Institute______

Contact Information

Name: ______

Address: ______

Daytime Phone: ______

Pager: ______

Fax: ______

Email: ______

Level of Support (Check All That Apply):

□Platinum Sponsor$1000

□Gold Sponsor$700

□Silver Sponsor$400

□1 Inside Vendor Table$150

□2 Inside Vendor Tables$300

□1 Hall/ Foyer Vendor Table$100

□2 Hall/ Foyer Vendor Tables$150

□Outside Vendor Area$25

□Full page Ad In Brochure$300

□½ Page Ad In Brochure$200

□¼ Page Ad In Brochure$100

□1/8Page Ad In Brochure$50

□Conference Website Link$50

Total ______

Check # ______

□Please Invoice Me

Return to EMMCO West, Suite 101, 16271 Conneaut Lake Rd., Meadville, PA 16335

EMMCO West Symposium Contact Information

Melissa Thompson

Lead Symposium Staff

814-337-5380 x 101

John Button

Vendor Liaison

814-337-5380 x 105

Jane Hamza

Brochure Development

814-337-5380 x 107

Kim Pero

Administrative Liaison

814-337-5380 x 100

Bill McClincy

Executive Director, EMMCO West

814-337-5380 x 108