CITY OF HOLLAND
GENERAL CONDITIONS
1. Scope of the Work
The work shall consist of applying fertilizer and weed killer as specified hereafter.
2.Quality of the Work
All work shall be subject to inspection by the Office of Parks & Recreation Department and shall meet recognized standards of good workmanship. Unacceptable work shall be promptly corrected by the contractor at his expense with no additional costs incurred by the City.
3.Protection of the Public
The contractor shall assume full responsibility for the protection of the public during the progress of the work and shall be responsible for any damage to any adjacent premises which might result from the progress of the work. The contractor shall be responsible for providing and placing adequate barricades and/or warning signs at all locations where the work is in progress.
4.Payments – Per Application
The contractor shall be paid the total contract price upon completion of the work and its acceptance by the City; and after a sworn statement has been submitted by the contractor that all bills for labor and material have been paid.
5.Insurance
The contractor shall agree to defend, indemnify and save harmless the
City of Holland, including its officers, agents and employees from
any and all liabilities that may result from the contractor's work as
proposed herein. This covenant of indemnification shall include any
reasonable attorney fees and costs incurred in defense of any
actions, claim or liability by the City.
The contractor shall maintain workers compensation insurance on all
employees who work or perform services under the proposed purchase
order or contract. All liability insurance required herein shall name
the City of Holland its officers, agents and employees as additional
insured, and shall be in the form of a comprehensive, general and
automobile bodily injury and property damage policy, and shall
provide that the City receive not less than ten (10) days prior
written notice in the event of cancellation or change in terms
thereof. Said policy shall be for the following minimum limits:
Comprehensive General Liability insurance in an amount not
less than $1,000,000 for injuries, including accidental
death, to any one person, and subject to the same limit for
each person, with a combined aggregate per occurrence of not less than $1,000,000, and property damage insurance in an
amount not less than $1,000,000.
Evidence of an approved insurance policy shall be submitted by the
successful bidder and approved by the City of Holland prior to
commencement of the work as here in proposed. All general liability
insurance shall waive subrogation against the City.
6.Notice
Contractor shall provide the City with a two(2)week advance notice before coming onto any city property for application of weed control or fertilizer so that the City may provide public notice as required by their policy. No work may commence without this notice.
LISTED BELOW ARE SPECIFICATIONS FOR TURF AND WEED CONTROL AND
FERTILIZATION OF DESIGNATED CITY FACILITIES.
SPECIFICATIONS
Pre-Bid Meeting
It is mandatory that each vendor familiarize himself/herself with the project through a field review and review of these contract specifications. Interested vendors must attend the Pre- Bid Meeting at2pm, on Thursday, February 6, 2014 at the Park & Cemetery Building,429 East 24th Street. The Contract Administrator is Park and Cemetery Supervisor, Steve Zwiep. He can be contacted at (616) 928-2465, Monday through Friday, between the hours of 8:00 a.m. - 4:00 p.m.
1.Definitions:
The Department refers to the City of Holland – Parks & Recreation Department.
Vendor refers to any business entity which had bid for, but has
not yet been awarded a contractor with the City of Holland.
Contractor refers to a vendor as defined above which has been awarded a contract by the Department for pesticide, herbicide and fertilizer application at specified city facilities.
Contract Administrator refers to the Parks & Recreation Department employee directly responsible for inspecting and approving for payment all work performed under this contract.
Application refers to a chemical weed control treatment and/or fertilization program.
2.All applications are to be made by a Michigan State Certified Pesticide Applicator. Each company is required to submit copies of their application certification cards and license. Pesticide application must follow Regulation 636. Regulation 637 is critical and must be followed exactly as written. Lawn warning flags will be removed 48 hours after any posted pesticide application. A signed release by all bidders indicating their understanding and compliance with State of Michigan Regulations 636 and 637 will be required.
PUBLIC CONVENIENCE AND SAFETY
1.The contractor shall comply with all federal, state and local laws and regulations governing the furnishing and use of all safeguards, safety devices and protective equipment. It is the contractor’s responsibility to take all necessary measures to protect the life and health of its employees on the job and safety of the public. The Contract Administrator will also direct the contractor regarding the above matter when deemed necessary.
2.Contractor must coordinate with the City on all applications to abide by the City of Holland Public Notification Policy.
3.This contract is subject to annual budget approval by the City Council for Funding for Turf Contractual Services.
4.Payment is based upon a per unit application.
5.The City of Holland will not approve the use of 2,4-D on any of its properties.
6.The City of Holland will not permit the use Phosphates on any of its properties.
FACILITY BID SHEET
FACILITY: Matt Urban Sports & Recreation
270 East 32nd Street Holland, MI 49423
All Outfields & Soccer Fields 255,000 Sq. Ft.
Common & Park Area 295,000 Sq. Ft.
The turf care program will be as follows:
Ball Diamonds
& Soccer Fields Commons
_____SPRING –LAST WEEK OF APRIL/FIRST WEEK OF MAY 2014______2014______
To all grass areas 2015______2015______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 30% slow release source with a ratio of
2-0-1 applied at the rate of .75# nitrogen per 1,000 sq. ft. along with a
.10% Dimension or a .38% Barricad® for crabgrass.
Common Areas:
Fertilizer will have at minimum a30% slow release source with a ratio of 2-0-
1 applied at a rate of .75# nitrogen per 1,000 square feet along with a .10%
Dimension or .38% Barricade® for crabgrass.
_____JUNE 1 – 14 2014 ______2014______
To all grass areas2015 ______2015______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid.(For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
Common Areas:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid. (For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
_____FIRST WEEK OF AUGUST2014 ______2014______
To all grass areas2015 ______2015 ______
Ball Diamonds, Soccer Fields:
Fertilizer will have at minimum a 50% slow release source with a ratio of 2-
0-1 applied at a rate of 1# nitrogen per 1,000 square feet.
_____MID SEPTEMBER – OCTOBER 12014 ______2014 ______
To all grass areas2015______2015______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum 50%slow release source with a ratio of 1-0-01
applied at a rate of 1# nitrogen per 1,000 square feet. Broadleaf weed
control shall be Confront® applied at 1 ounce per 1,000 square feet to all
areas.
Common Areas:
Fertilizer will have at minimum a 50% slow release source with a ratio of 2-
0-1applied at a rate of 1# nitrogen per 1,000 square feet. Broadleaf
control will be Confront® applied at 1 ounce per 1,000 square feet to all
areas.
TOTAL______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY: Maplewood Recreation Complex
50 East 35th Street
Holland MI 49423
All Outfields & Soccer Fields 120,000 Sq. Ft./Common & Park
Areas 155,000 Sq. Ft.
The turf care program will be as follows:
Ball Diamonds
& Soccer FieldsCommons
_____SPRING –LAST WEEK OF APRIL/FIRST WEEK OF2014 ______2014 ______
MAY
To all grass areas2015 ______2015 ______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 30% slow release source with a ratio of
2-0-1 applied at the rate of .75# nitrogen per 1,000 sq. ft. along with a
.10% Dimension or a .35% Barricad® for crabgrass.
Common Areas:
Fertilizer will have at minimum a 30% slow release source with a ratio
of 2-0-1 applied at a rate of .75# nitrogen per 1000 sq. ft. along with
a .10% Dimension or .38% Barricade® for crabgrass prevention.
_____JUNE 1 – 14 2014 ______2014______
To all grass areas2015 ______2015______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid. (For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
Common Areas:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid. (For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
_____1ST WEEK OF AUGUST2014 ______2014 ______
To all grass areas2015 ______2015 ______
Ball Diamonds & Soccer Fields:
Fertilizer will have at minimum a 50% slow release source with a ratio
of 2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft.
_____MID SEPT– OCTOBER 12014 ______2014 ______To all grass areas 2015 ______2015 ______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 50% slow release source with a ratio of
1-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf weed
control shall be Confront® applied at 1 oz. per 1000 sq. ft. to all areas.
Common Areas:
Fertilizer will have at minimum a 50% slow release source with a ratio of
2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf
control will be Confront® applied at 1 oz. per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY:Centennial Park
10th Street & River Avenue
Holland, MI 49423
Common Area 175,000 Sq. Ft.
The turf care program will be as follows:
_____SPRING –APRIL 18 – 302014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 30% slow release source
with a ratio of 2-0-1 applied at a rate of .75# nitrogen
per 1000 sq. ft. along with a .10% Dimension or .38%
Barricade® for crabgrass prevention.
_____MID JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source
with a ratio of 1-0-1 applied at a rate of 1# nitrogen
per 1000 sq. ft. Broadleaf weed control using Confront® will
be spot sprayed/treated to keep areas weed free applied at
an equivalent rate of 1 oz. per 1000 sq. ft.
_____1ST WEEK OF AUGUST2014______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source
with a ratio of 2-0-1 applied at a rate of 1# nitrogen per
1000 sq. ft.
_____MID SEPT – OCTOBER 12014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1000
sq. ft. Broadleaf control will be Confront® applied at 1 oz.
per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY: Window on the Waterfront
6th Street & College Avenue
Holland, MI 49423
Common Area 525,000 Sq. Ft.
Riverview Sport Field
5th Street & Columbia Avenue
Holland, MI 49423
Common Area 80,000 Sq. Ft.
The turf care program will be as follows:Riverview Sport Field
_____SPRING –LAST WEEK OF APRIL/FIRST WEEK2014 ______2014 ______
OF MAY
To all grass areas2015 ______2015 ______
Riverview Sport Field:
Fertilizer will have at minimum a 30% slow release source with a ratio
of 2-0-1 applied at the rate of .75# nitrogen per 1,000 sq. ft. along
with a .10% Dimension or a .38% Barricad® for crabgrass.
Common Areas:
Fertilizer will have at minimum a 30% slow release source with a ratio of
2-0-1 applied at a rate of .75# nitrogen per 1000 sq. ft. along with a
.10% Dimension or .38% Barricade® for crabgrass prevention.
_____JUNE 1 – 14 2014 ______2014______
To all grass areas2015 ______2015______
Ball Diamonds and Soccer Field:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid. (For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
Common Areas:
Fertilizer will have at minimum a 40% slow release source with a ratio of
3-0-1 applied at a rate of .75# nitrogen per 1,000 square feet along with .20% of Imidacloprid. (For example: Lesco Merit® 0.2 Plus Turf Fertilizer applied at 3.5# per 1000 square feet.
_____ 1ST WEEK OF AUGUST2014 ______2015 ______
To Riverview Sports Field Only
Fertilizer will have at minimum a 50% slow release source with a ratio
of 2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft.
_____ MID SEPT - OCTOBER 1
To all grass areas2014 ______2014 ______
2015 ______2015 ______
Riverview Sport Field:
Fertilizer will have at minimum a 50% slow release source with a ratio of
1-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf weed
control shall be Confront® applied at 1 oz. per 1000 sq. ft. to all areas.
Common Areas:
Fertilizer will have at minimum a 50% slow release source with a ratio
of 2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf
control will be Confront® applied at 1 oz. per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY: Van Bragt Park
North River & Pine Avenue
Holland, MI 49423
Common & Park Area 203,770Sq.Ft.
The turf care program will be as follows:
_____SPRING - FIRST WEEK OF MAY2014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a a30% slow release source
with a ratio of 2-0-1 applied at a rate of .75# nitrogen
per 1000 sq. ft. along with a .10% Dimension or .38%
Barricade® for crabgrass prevention.
_____ MID JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1000
sq. ft. Broadleaf weed control using Confront® will be spot
sprayed/treated to keep areas weed free applied at an
equivalent rate of 1 oz. per 1000 sq. ft.
_____ MID AUG – AUGUST 312014 ______To all grass areas 2015 ______
Fertilizer will have at minimum a 50% slow release source
with a ratio of 2-0-1 applied at a rate of 1# nitrogen per
1000 sq. ft. Broadleaf control will be Confront® applied at
1 oz. per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY:Smallenburg Park
East 16th Street & Fairbanks Avenue
Holland, MI 49423
Common & Park Area 417,730 Sq. Ft.
The turf care program will be as follows:
_____SPRING - FIRST WEEK OF MAY2014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 30% slow release source with
a ratio of 2-0-1 applied at a rate of .75# nitrogen per
1000 sq. ft. along with a .10% Dimension or .38% Barricade®
for crabgrass prevention.
_____MID-JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1,000 square feet. Broadleaf weed control using Confront will be
spot sprayed/treated to keep areas weed free applied at an
equivalent rate of 1 ounce per 1,000 square feet.
_____MID AUG– AUGUST 312014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1000
sq. ft. Broadleaf control will be Confront® applied at 1 oz.
per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY:7th & 9th Street Curb Lawns
7th Street - from sidewalk to curb on both sides of street from Lincoln Avenue to Maple Avenue.
9th Street - from sidewalk to curb on both sides of street from 8th Street to Pine Avenue.
Holland, MI 49423
The turf care program will be as follows:
_____SPRING –APRIL 18 – 302014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 30% slow release source with a ratio
of 2-0-1 applied at a rate of .75# nitrogen per 1000 sq. ft. with a
.10% Dimension or .38% Barricade® for crabgrass prevention.
____ MID JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with a ratio
of 2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf weed
control using Confront® will be spot sprayed/treated to keep areas weed
free applied at an equivalent rate of 1 oz. per 1000 sq. ft.
_____MID AUG–AUGUST 312014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1000
sq. ft. Broadleaf control will be Confront® applied at 1 oz.
per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
Bidder ______
FACILITY BID SHEET
FACILITY:Holland Heights Park
351 Hope Avenue
Holland, MI 49423
The turf care program will be as follows:
_____MID MAY2014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 30% slow release source with
a ratio of 2-0-1 applied at a rate of .75# nitrogen per
1000 sq. ft. along with a .10% Dimension or.38% Barricade® for
crabgrass prevention.
_____MID JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1,000
square feet. Broadleaf weed control using Confront will be
spot sprayed/treated to keep areas weed free applied at an
equivalent rate of 1 ounce per 1,000 square feet.
_____1ST WEEK OF AUGUST2014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with
a ratio of 2-0-1 applied at a rate of 1# nitrogen per 1,000
square feet.
_____MID SEPTEMBER – OCTOBER 12014 ______
To all grass areas2015______
Fertilizer will have at minimum a 50% slow release source
with a ratio of 2-0-1 applied at a rate of 1# nitrogen per
1000 sq. ft. Broadleaf control will be Confront® applied at
1 oz. per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.
*Note – No applications may occur during the school year per Holland Public School policy. Application dates may need to be adjusted for compliance and contractor will coordinate these with the city prior to each scheduled application.*
Bidder ______
FACILITY BID SHEET
FACILITY:Michigan Avenue Park
741 Michigan Avenue
Holland, MI 49423
The turf care program will be as follows:
_____ SPRING - FIRST WEEK OF MAY2014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 30% slow release source with
a ratio of .75# nitrogen per 1000 sq. ft. along with a .10%
Dimension or .38% Barricade® for crabgrass prevention.
_____MID JUNE 13 – 202014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with a ratio of
1# nitrogen per 1000 sq. ft. Broadleaf weed control using Confront® will be
spot sprayed/treated to keep areas weed free applied at an equivalent rate
of 1 oz. per 1000 sq. ft.
_____ MID AUGUST – AUGUST 312014 ______
To all grass areas2015 ______
Fertilizer will have at minimum a 50% slow release source with a ratio of
2-0-1 applied at a rate of 1# nitrogen per 1000 sq. ft. Broadleaf control
will be Confront® applied at 1 oz. per 1000 sq. ft. to all areas.
TOTAL ______
All results are to be guaranteed to meet the specifications of a Holland City Representative. Re-applications, if necessary, are to be done at no extra charge.