The Waters at Lake Anna HOA

Board of Directors Meeting

24 April 2010

Pursuant to posted notice, the monthly Board of Directors meeting was called to order by Chairman George Lear at 10:03 a.m., quorum was established at the beginning of the meeting. Present were Chairman George Lear, Secretary Dianne Greene, and Directors Jim Edgington, Peter Walther, and Lee Murray,Tom Mirabile. Not present were President Sam Owen and Vice President Joe Perez.

Meeting started with “Set the agenda”; add to new business discussion on dock slip rental.

Minutes for March, one change “complain” to “complaint”, warrant “in” debt, not “and”. Accepted as corrected. Motion to accept the minutes as changed was made by Director Tom Mirabile, seconded,

motion passed.

Present at the meeting were Community Manager Gary Claveloux and Mr. Van Der Walt.

Officer Reports

President – no report.

Treasurer – books have not yet been received from Ms. Beard. Gary has checks to be signed, signers are not here, out of pocket; we need to probably add a 3rd person with signature authority. Motion was made by Director Peter Walther , and seconded, to add one additional Board member, Jim Edgington, to the list of authorized signers for all accounting purposes. Motion Passed.

Member Interest

Mr. Van Der Walt attended meeting to discuss the potential dock slip rental. The Board asked him to explain his Intent to rent his boat slip. Boat slips cannot be owned by non-property owners, but to date there has never been a request to rent out a boat slip. Mr. Van Der Walt explained that he owns a lot and a boat slip, he has a friend who owns a pontoon boat and his friend has offered to let him use his pontoon boat on weekends, if he can dock it at the boat slip and also have access to the pontoon and boat slips. His main goal is to see if a pontoon boat would be the watercraft that best suits his needs. Mr. Van Der Walt stated that his friend might be present without him, he would have to traverse the common area to get to the boat slip. Consensus of the Board was that we must obey the current written rules, that guests must be accompanied at all times by the lot owner. The Board also applauded Mr. Van Der Walt for bringing the issue forward to the Board and not just sneaking in.

There is a Slip For Sale Sign at the docks. Community Manager Gary Claveloux was asked to take down any for sale signs in the common areas, after calling the listed phone numbers and tell the owner of the sign that they are not permitted to advertise on common areas. The Board agreed that Open House signs could remain for weekends only. If there was no phone number, the sign would be pulled up without contacting anyone.

Committee Reports

Election Committee – draft agenda was presented; currently have received 40 responses of intention to attend the meeting and lunch.

Physical Bulletin Board – requires dedicated person, screening in and out, appropriateness, not a fun thing to do. The new website has the capability to have a bulletin board. Future agenda item.

Common Area/Grounds – Community Manager reported for the Chairman of the Common Area/Grounds Committee (Joe Perez) who was not present. All dead trees have been replaced, ACTION ITEM he will continue to check with landscaping nurseries in the local area for completion of the replacements at the front entrance. Out of 3 contacted, only 1 responded, Lake Anna Nursery. Their recommendation is to put the existing dwarf crepe myrtle on one side of the entrance and add another one on other side of the entrance.

Complaince Committee - Committee Chairman Jim Edgington reminded the Board that now that the rules have been established and a form accepted, an inspection needs to take place. ACTION ITEM - First inspection will be held after the annual meeting.

Reserve Study Committee – Committee Chairman Jim Edgington reported that after the committee completed their review of Section A, they agreed with using the Cash Flow Method; report explains reasoning behind decision. Found no major problems with Section A. Next review of Section B will be a little more involved; anyone’s input is appreciated.

Contracts Committee – Propose that we accept Hurricane’s bid for the docks and ask them to get started asap with the purpose being done by May 22nd before meeting. Motion made by Director Walther that the color of the club house remain yellow, shade lighter. Motion seconded and passed.

Unfinished Business – Reserve Study Section B discussion will continue to the June board meeting. Future agenda item.

New Business – picnic next month, Election committee meeting will be scheduled within the next 10 days.

Future agenda items, Reserve Study Section B, Bulletin Board, physical or on website.

Motion made to adjourn meeting, seconded. Meeting was adjourned at 11:23 A.M.

Dianne J Greene

Recording Secretary

Approved 26 June 2010