The University of Vermont Human Resources

The University of Vermont Human Resources

Corporate Wellness Partners Request for Proposal

This RFP is for Corporate Wellness Partners for The University of Vermont Employees.

RFP Sent:

Responses Due:

Send any questions on the RFP, and final proposals to:

Lauren Cartwright

Wellness Specialist, Human Resources

85 South Prospect Street, Burlington, VT 05405

Budget for Corporate Wellness Partners: Please quote based on information provided below

UVM BENEFITS OVERVIEW

The University of Vermont Wellness Council seeks proposals for off-campus wellness corporate membership partners for its 8,000 plus employees. These employees are located statewide, including, but not limited to the following locations: Bennington, Berlin, Brattleboro, Burlington, Middlebury, Morrisville, Newport, Rutland, South Burlington, Springfield, St. Albans, and St. Johnsbury. We highly value our employees and recognize the great benefits of investing in the well-being of our workforce.

OUR AUDIENCE

Our primary audience is UVM benefit eligible faculty and staff. Our secondary audience is non-benefited employees. Our tertiary audience is partners, spouses and family members to UVM employees.

CORPORATE Wellness PARTNERS OBJECTIVES

• Flexibility for UVM employee access to available services
• Unique wellness connections
• Free trial memberships for new members (if applicable)
• Standard Discounts for UVM employees – monthly and annual
• Waived initiation and enrollment fees
• Benefits or discounts for collaborating whole health opportunities
• Flexibility for multiple corporate partnerships to meet the demand for statewide wellness programming for UVM staff (if applicable)
• Flexibility to tie into an overall wellness initiative at UVM
• Reporting on utilization of members

CURRENT

Currently, UVM benefit-eligible staff and faculty have access to the on-campus Campus Recreation facilities free. This includes access to the Gucciardi Fitness Center, FitZone, Forbush Natatorium (Pool), Gutterson ice rink, multipurpose turf, indoor track, tennis courts, racquetball courts, squash courts, rock climbing and bouldering room, and locker rooms. Their spouses and family members, with a UVM identification card, have access at no charge to utilize the facility during family hours on Friday, Saturday, and Sunday.

As of June, there were 5,325 faculty and staff (full-time, benefitted staff) memberships to our facility. In the past year (6/1/2016-6/7/2017) our on-campus facility has had visits from 1,251 unique individuals from faculty and staff population. This data demonstrates that only 23.5% of the faculty and staff members are utilizing these on-campus facilities and programs.

This is one of the many reasons UVM is broadening our horizon in relation to employee wellness. In September we will be launching a wellness program with great local wellness opportunities. Our goal is to provide a wellness community based on whole health ideals. The areas of wellness we are looking to meet are the following:

• Physical
• Social
• Spiritual
• Emotional
• Environmental
• Financial
• Intellectual

The UVM Wellness council is reaching out to your company because we believe you may be able to provide opportunities in one of the areas listed above. We are excited to partner with you in order to build a wonderful wellness community at UVM.

BUDGET DETAILS

As a department within The University of Vermont, a non-profit organization, we are looking for the most cost-effective solution for offering our faculty and staff members wellness programming.

Proposals that offer flexibility in billing for non-required elements added to the memberships after the contract start date will also be considered, as we may be able to budget for additional funding or incentives for additional wellness programming.

PROPOSAL REQUIREMENTS

Please include the following information in your proposal response:

• No UVM subsidization proposals. As of fall 2017, UVM will not accept proposals that include subsidizing memberships in order to receive a discount.
• Overview of your company, the programs, and services you offer
• Details about your team
• Overview of hours of operation and an attached schedule
• Overview of how you will meet our objectives
• Explanation of your proposed membership price structure
• Outline of any additional service discounts
• Pricing with optional services and/or wellness programming line-items (fill in the table below)
• Corporate partnership references
• Any key differentiators about your company
• Terms & conditions

PLEASE SUMMARIZE DISCOUNTS BY FILLING IN THE FORM BELOW:

RFP & PROJECT TIMELINE DETAILS

RFP Sent: September 7th, 2017

Responses Due: September 14th, 2017

Winner(s) Selected & Contacted: September 22nd, 2017

Start Date: October 1st, 2017

Thank you for your interest in responding to this RFP with a proposal.

The UVM Wellness Council looks forward to reviewing your responses.

If you have any questions, please contact Lauren Cartwright at