The Three Parishes Millenium Hall

Preston Village Hall

(aka The Three Parishes Millennium Hall)

Hiring Agreement

Please send completed agreement to:

Mrs Angie Wright

Chasers Cottage

No 8 Crimscote

Stratford upon Avon

CV37 8UE

This agreement is made on ______(date) between the Management Committee (2) and the Hirer (3) named below, whereby in consideration for the sums mentioned (5):

A.The Management Committee agrees to permit the Hirer to use Preston Village Hall (aka The Three Parishes Millennium Hall 3PM Hall) for the period described below:

1.Date(s) required______

Time(s) required______

2.The 3PM Hall Management Committee authorised representative: Mrs Angie Wright

3.The Hirer’s name and address:______

______

4:Telephone contact for hirer (n.b. this must be a landline, not a mobile) ______

5.Hiring fee to be paid in full in advance - ___ (hours) @ £___ per hour = £______

Please make cheques payable to The 3PM Hall(50% will be refunded in case of cancellation)

6.Use to which the Hall is to be put: ______

The Management Committee holds a Community Premises Licence for the 3PM Hall and this is displayed in the Hall. It is a condition of hire that the person named at (3) above personally assumes and complies with the various responsibilities as stated on the Licence.

7.Will music be played?Yes/No

8.Will alcohol be served?Yes/No

(if yes and alcohol is intended to be sold, the hirer will be responsible for getting an appropriate licence from Stratford District Council

For an additional charge of £10.00, cutlery and crockery may be made available for use at the Hall during the Hire. Numbers of items requested (up to the max listed) will be placed in the Hall prior to the agreed Hire time on the condition that all items are left in a similar clean condition at the end of the Hire. Any breakages or losses will be charged at £1.00 per item. Please indicate what you require.

(The Hirer should make other arrangements for items such as extra cups/saucers, teaspoons, glasses, tea towels etc. which are not available. Please ensure that what we have meets your requirements)

B.

1.The Hirer agrees to be present during the hiring and to perform the provisions and stipulations contained in or referred to in the Committee’s “Standard Conditions of Hire” for the time being enforced as annexed hereto (an understanding of which the Hirer acknowledges) together with the Special Conditions set out in the schedule below.

2.The Hirer agrees that the Standard Conditions of Hire together with the Special Conditions attached shall form part of the terms of the Hiring Agreement.

Signedby the person named at (2) above on behalf of the Hall Management Committee:

______

I declare that the information given in this agreement is correct to the best of my knowledge and acknowledge that any misstatement or misrepresentation made on my behalf may result in the Management Committee terminating the agreement forthwith.

Signedby the person named at (3) above, or on behalf of the organisation named at (3) above:

______

Special Conditions

a. The Hirer will ensure that all heaters, water heaters and sockets are turned off before vacating the premises. The water heaters are shown on the plan displayed in the building.

b. There is to be no smoking within any part of the building (including the entrance lobby, toilets and stores).

c. The Hirer will not affix anything to any part of the building (inside or outside); for example posters, decorations, notices etc.

d. The Hirer will comply with the capacities and only use the premises for entertainment purposes within the times allowed and shown on the Community Premises Licence (displayed in the building).

e. The Hirer will ensure that all means of escape are kept clear and will not move or tamper with the fire extinguishers.

f. The Hirer will not allow any vehicles to be driven over the grass, or onto the hard standing directly in front of the main entrance.

g. The Hirer will leave the Hall in a Clean and Tidy condition with all accesses locked.

Hall Hiring Agreement Revised July 2011