The Special meeting of the Board of the WEST HAVEN HOUSING AUTHORITY was held on

August 9, 2016at Meadow Landing, 397 Meadowbrook Court, West Haven, CT 06516.

Chairwoman Painecalled the meeting to order at 6:11 PM.

Present were: Chairwoman Paine, Vice Chairman O’Connor, Commissioner Nugent, Commissioner Mooney, and Commissioner Orio. Also in attendance were West Haven Housing Authority Executive Director John Counter, Attorney Karen Kravetzof Susman, Duffy & Segaloff, Tony Wang and Jessie Fennell were also in attendance.

Absent and Excused: None

  1. Approval of the Minutes

Chairwoman Paine called a motion to move that the Board approve the minutes of the June 27, 2016 Regular meeting.Commissioner Mooneymade the motion for the approval of the minutes.Seconded by Commissioner Orio. Chairwoman Paine noted the following error:

  • Typo under Committee reports. Correct the spelling of “June.”

Amend minutes with corrections. Amended minutes approved. Motion carried unanimously.

One abstention: Vice Chairman O’Connor.

  1. Committee Reports

Finance Committee:

Executive Director John P. Counter informed the Board of the finance committee meeting that took place this month with Casterline to provide the committee with an overview on budgetary guidelines and programs. As a member of the finance committee, Commissioner Orio expressed concerns around the unfunded liability pertaining to the government pension plan. There’s no action to be taken on this matter as the under fund is not controlled by the housing authority.

Executive Director John P. Counter and Tony Wang provided the Board with a summary of the finance report.

Human Resource Committee

Organizational Structure Committee

Development

Executive Session

Executive Director Report

Employee Handbook: Attorney Karen Kravetz provided the Board a final draft of the Board and recommended the Personnel committee to have a meeting on September 21 to review the draft for a final copy to be completed and approved at the next Board meeting.

SEMAP: Executive Director informed the Board the Housing Authority obtained a High Performer status from HUD.

Executive Director John P. Counter provided review and update of the public and leased housing indicators report that measure unit turnovers, and work order completions. All are well within the HUD standards.

John Counter informed the Board of consistent operational issues with the new elevators at Surfside and John Prete. These issues have been brought to the Housing Authority’s general contractor Holzner Electric. Holzner Electric brought inengineers to resolve these issues, and since then we have had very minimal issues for the past 14 days. The draw-down of the remaining balance owed to Holzner will be paid within the next six months with aclose out certificate once all operational issues are resolved.

U.S. Veterans Administrationparking lot license agreement: Attorney Karen Kravetz informed the Board of a license agreement between the Housing Authority and the U.S. Veterans Administration at this time. This agreement is to grant access for a part of Housing Authority land use while the parking lot is under construction. The U.S. Veterans Administration is required to restore the area owned by the Housing Authority which will be used once the construction is complete. The agreement is revocable at any time once the construction is completed.

  1. Legal Counsel
  1. Unfinished Business
  1. New Business
  1. Executive Session

The Board entered into executive session at 6:45PM. The Board came out of executive session at 7:18 PM

  1. Possible action on executive session issues

Chairwoman Paine called for a motion to authorize John P. Counter and John O’Connor with the advice of counsel to negotiate and sign a final Memorandum of Understanding substantially in the form presented with the Women’s Institute for Housing and Economic Development once executed by the Women’s Institute for Housing and Economic Development. Commissioner O’Connor made the motion. Seconded by Commissioner Nugent. All in favor. Motion carried unanimously.

Chairwoman Paine called for a motion to authorize John P. Counter and John O’Connor with the advice of counsel to negotiate and sign a final Option to Purchase Agreement substantially in the form presented with the City of West Haven. Commissioner O’Connor made the motion. Seconded by Commissioner Mooney. All in favor. Motion carried unanimously.

Chairwoman Paine called for a motion to sign a License Agreement substantially in the form presented with the U.S. Veterans Administration regarding access to ingress and egress from Glade Street during construction of parking and for emergency evacuation purposes. Commissioner O’Connor made the motion. Seconded by Commissioner Mooney. All in favor. Motion carried unanimously

  1. Adjourn meeting:

As there was no other business to come before the, ChairwomanPaine adjourned the meeting at 7:20PM

Attest:______

John P. Counter

Executive Director / Secretary

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