THE PROCESS OF APPLYING FOR A LONG TERM EXTRA TIME CONCESSION
ON THE GROUNDS OF A
SPECIFIC LEARNING DISABILITY OR ATTENTION DEFICIT DISORDER.
The university’s regulations regarding the awarding of long term applications for extra time are detailed in, “Information about applying for a long term concession for extra time in examinations”, Please read that document in conjunction with this one.
The steps to be followed in applying for a long term concession for extra time.
1. Register with the Disability Service
The first step in making your application for extra time is to come in person and register with the Disability Service.
· First Term registration deadline: 20 March.
· Second Term registration deadline: 20 August.
Note that these registration deadlines also apply for students registered for the PGDA.
2. Book an appointment with Margie le Roux, Co-ordinator: Specific Learning Disabilities. Bring your assessment report or completed Background History Questionnaire
After you have completed the Registration Form, you will be given an Information Pack relating to applications for extra time and you will be able to book an appointment with Margie le Roux, Clinical Psychologist and Co-ordinator – Specific Learning Disabilities. At that appointment you will complete the official application form for extra time and you will be given further information about the extra time application process.
Your application for extra time needs to be supported by an assessment report from a registered psychologist.
If you have the necessary report →
Bring it with you to your appointment. Note that:
· The assessment needs to have been conducted within the past three years.
· Specific tests need to have been administered by the psychologist. Please refer to the document, “Information about applying for a long term concession for extra time in examinations”, mentioned above, for the list of required tests.
If you do not have an assessment report →
Complete the Background History Questionnaire which is included in the Information Pack that you will receive when you come to register with the Disability Service. Bring the completed questionnaire to your appointment with Margie le Roux.
3. Note that applications for extra time need to be supported by an assessment by a registered psychologist.
What you need to do if you have not been assessed by a psychologist, your assessment is outdated or your assessment did not include the required tests:
· Arrange for that assessment as soon as possible. You are free to use a psychologist of your choice, but it is important to check that the person concerned has the required tests. A list of Cape Town based psychologists who have the required tests will be provided when you come to register.
If you prefer to use someone who is not on this list please provide that person with the document, “Information about applying for a long term concession for extra time in examination” and ask the psychologist to email Margie le Roux () for the additional information that is required.
Note that this assessment must be arranged privately and is at your own expense.
· If your circumstances prevent you from having this assessment done privately, discuss this with Margie le Roux when you come for your initial appointment.
4. Deadlines for submission of all supporting documents
Once you have registered with the Disability Service you have until the dates given below to meet with Margie le Roux and submit all the supporting documentation.
· First Term final date for the submission of your documents: 23 April
· Second Term final date for the submission of your documents: 23 September.
Note that these submission deadlines also apply for students registered for the PGDA.
After 23 September no further long term extra time applications will be considered for the current year or for supplementary examinations in December or January. Your application can then only be considered for the academic year that follows.
5. The process followed once all documents have been submitted to the Disability Service.
Once all the relevant documents have been received, your application will be sent to Ms Nqubeko Hlekwayo at Student Records, Level 4, Masingene Building on Middle Campus ( , Tel. 021 5603616). She will forward the application to the committee that makes the decisions relating to the awarding of time concessions. Once Ms Hlekwayo has been informed of the outcome she will contact you immediately via email. Your official notification will be attached to that email. It can take a number of weeks for this process to be completed. Please ensure that you save your official notification in a safe place. You will need it from time to time in the course of your studies at UCT.