The Park Education Support Centre

Job Description

Post Title: -Data & Attendance Officer

37 hours per week - Term Time only

Salary Grade:- Hay grade 5

Base:Potters Bar

Responsible to: - Headteacher

Purpose of the job:-

Provide administrative support in school and be part of The Park ESC team.

Specific Skills:-

AnalysingManaging conflict Organising Researching

Communicating Managing time Planning Team working

Evaluating Negotiating Prioritising Using technology

LiteracyNumeracy Problem solving Writing

Standards: -

Work with school contacts and wider community contacts to contribute to school goals and priorities.

School contacts include students; parents; carers; colleagues; and Management Committee members. Wider community contacts include community organisations; relevant authorities; children’s services; local businesses; the police; and regulatory bodies.

Work with school contacts and wider community contacts

  • Build positive working relationships
  • Present a positive image of yourself and your school
  • Communicate effectively with contacts
  • Follow school policies and procedures for dealing with parents, guardians and carers
  • Follow school policies and procedures for dealing with students and students
  • Follow school policies and procedures for dealing with colleagues and the wider community
  • Provide effective administrative and organisational support to school contacts and the wider community
  • Operate school administration systems
  • Analyse and evaluate information
  • Produce reports in line with school procedures
  • Safeguard confidential information
  • Act within the limits of your authority
  • Refer issues beyond your authority to the appropriate person

Personal and professional conduct:-

All members of staff are expected to demonstrate consistently high standards of personal and professional conduct. The following statements define the behaviour and attitudes which set the required standard for conduct.

  • Staff uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school, by:
  • treatstudents with dignity, building relationships rooted in mutual respect, and at all times observing proper boundaries appropriate to a professional position
  • have regard for the need to safeguard students’ well-being, in accordance with statutory provisions
  • show tolerance and respect for the rights of others
  • do not undermine fundamental British values, including democracy, the rule of law, individual liberty and mutual respect, and tolerance of those with different faiths and beliefs
  • ensure that personal beliefs are not expressed in ways which exploit students’ vulnerability or might lead them to break the law.

Staff must have proper and professional regard for the ethos, policies and practices of the school in which they work, and maintain high standards in their own attendance and punctuality.

Staff must have an understanding of, and always act within, the statutory frameworks which set out their professional duties and responsibilities.

Duties and Responsibilities:-

  • Provide comprehensive support to the Headteacher & SLT in respect of preparation of whole school attendance data, including identification of patterns and register analysis in conjunction with Attendance Improvement Service
  • Provide comprehensive support to the Headteacher & SLT in respect of preparation of whole school data, including DfE returns and the school census
  • Provide administrative support and provide data, information and evaluation as required by the Headteacher and SLT
  • Recording and reporting inventory to the insurance section at Children’s Services
  • Extensive use of Sims and student assessment databases to include preparation of staff and student timetables, class lists analysis
  • Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection and report all concerns to an appropriate person.
  • The job holder is managed by a member of the school’s senior leadership team
  • To register and record new student admissions
  • To update student admissions/withdrawals as appropriate
  • To manage the schools newsletter and other similar publications
  • To undertake any reasonable duties as directed by the Headteacher

Support for students’ learning:-

  • Administer and update student’s data.
  • Ensure student’s files are up to date within centres’ database & Sims packages.
  • Liaise with schools, parents and external agencies as instructed by Headteacher & SLT.

Entitlements:-

  • Annual Performance Management
  • Continued training and development within the school inset programme
  • Appropriate professional support from SLT
  • To have access to support for wellbeing
  • To be consulted before any change is made to Job Description

Signed:- ...... Date:- ......