The North Carolina Phi Beta Lambda Professional Division-Foundation, Inc.

Board of Directors Meeting – Hampton Inn, Greensboro, NC

May 19-20, 2017

Meeting Minutes:

The North Carolina Phi Beta Lambda Professional Division-Foundation, Inc. (NCPBL PD-F) Board of Directors met on Friday, May 19th, 2017 and Saturday, May 20th, 2017 in Greensboro, NC.

Members present on May 19th, 2017:

Rick Gardner, President

Meredith-Leigh Craig, Vice President

Christy Fulcher, Secretary

Melissa Coffey, Treasurer

Robbie McDonald

John Anderson

Gilbert Umberger

Josanna Busby

Dan Hazlett (State Advisor; ex officio member of the NCPBL PD-F Board of Directors)

Members not in attendance:

Kevin Davio

The meeting of the NCPBL PD-F Board of Directors was called to order by Rick Gardner at 9:44pm.

Motions:

John Anderson moved to dispense with the reading of the minutes from the April 8. 2017 Board meeting and approve as distributed. Second by Melissa Coffey; motion passed.

Gilbert Umberger moved to purchase 250 checks at $98.10, deposit slips for $52.47 and a deposit stamp for $43 to make the maintenance for of our Reserve financial recordsmore efficient. Second by John Anderson; motion passed.

Meredith-Leigh Craig moved to appoint Robbie McDonald as Financial Services Director for the NCPBL PD-F Board of Directors for 2017-2018. Second by John Anderson; motion passed.

Melissa Coffey moved to accept the 2017-2018 committees dispensed and discussed. The list of the committees isbelow. Second by Gilbert Umberger; motion passed.

  • Distinguished Service Awards: Robbie McDonald-Chair, Gilbert Umberger, and John Anderson.
  • Responsible for collecting nominations from the membership and selecting a recipient.
  • Financial Review: Melissa Coffey-Chair, Martha Cranford, Calvin Sams, Veronica Dooly.
  • Responsible for providing all financial statements for annual financial review.
  • Fund Raising: Josanna Busby-Chair, Meredith-Leigh Craig, and Christy Fulcher, 2-3 non board members.
  • Responsible for creating and implementing donation and fund raising ideas.
  • Membership: Robbie McDonald-Chair, Melissa Coffey, and Josanna Busby, 2-3 non board members.
  • Responsible for membership recruitment ideas, implementation, and mailings.
  • Nominating: Melissa Coffey-Co Chair & Meredith-Leigh Craig-Co Chair, Gilbert Umberger, and Kevin Davio.
  • Responsible for collecting and screening board nominations and creating voting ballots.
  • Planning / Social Media: Meredith-Leigh Craig-Chair, Kevin Davio, and John Anderson, 2-3 non board members.
  • Responsible for interactive communication and activities for the total membership.
  • Scholarship: Christy Fulcher-Chair, Josanna Busby, and Rick Gardner
  • Responsible for creating and implementing scholarship programs and selection process.

Gilbert Umberger moved for the 2017-2018 meeting dates discussed from the PD-F board be approved as follows: The list of dates is below. Second by John Anderson. Motion passed.

  • July 10 Conference Call 8:00pm
  • August 4th & 5th, 2017…Stanly Community College
  • September 18 Conference Call 8:00pm
  • November…3rd & 4th, Greensboro, NC, Fall Conference
  • January 8 Conference Call 8:00pm
  • February 9th & 10th Greensboro, NC or Feb 16th & 17th weather makeup date
  • March 19 Conference Call 8:00pm
  • April 5th – 7th Charlotte, NC SLC

Treasurer Report read by Melissa Coffey:

Operating Account:

  • Balance: $8,320.21.

Reserve Account:

  • Balance: $9095.48

Store Account:

  • Balance: $2,765.17

Gilbert Umberger moved to adjourn. Second by John Anderson. Motion passed.

Meeting adjourned at 10:55pm.

Minutes respectfully submitted by Christy Fulcher.