The New York City Department of Education s3
JOEL I. KLEIN, Chancellor
Special Education Checklist
School: ______Date(s): ______
PERSONNEL:
q A school administrator is designated to be the special education liaison, and will oversee and coordinate all special education functions in the school.
q A school psychologist is assigned or on call to the school and a caseload management plan has been developed to complete all open cases on the weekly 201 report.
q A school administrator is designated to be the coordinator of the master calendar for IEP meetings to meet compliance of both the mandated three year evaluations and annual reviews.
q The principal has identified a District Representative.
q An administrative employee (clerical/family worker) has been assigned to support the school psychologist.
q In schools allocated an IEP teacher, a licensed special education teacher is assigned to the position.
q The school administration is aware of the IEP teacher's role and effectively utilizes the position in IEP work and instructional/intervention activities.
q A school social worker is assigned or on call to the school.
q The parent coordinator has a basic knowledge of special education and appropriately directs parents.
lEPs:
q lEPs are available on site for all enrolled special education students.
q IEPs for students articulating out of this school or otherwise transferring have been sent to the receiving school.
q The school has an established process for maintaining and sharing lEPs with professionals providing services to students. See Chapter 408 regulations for more detail.
q A process is in place for getting copies of IEPs that have been conferenced to the Records Room.
q A process is in place to ensure that all data entry from conferenced IEPs are completed in CAP.
q A school administrator is designated to review/ oversee the quality of IEP development.
q The principal has designated an individual to ensure transition services are addressed and provided to age appropriate students.
SPECIAL EDUCATION SERVICES:
q SEC reports are utilized by school administration to monitor provision of mandated services.
https://ats.nycboe.net/sec/reports/
q The pupil accounting secretary or designee regularly reconciles ATS and CAP registers.
q All students are placed in appropriate classes as mandated by their IEPs and are appropriately coded in ATS.
q Class staffing and student to teacher/paraprofessional ratios conform to guidelines mandated in students’ IEPs.
q IEP paraprofessionals are assigned as mandated (student names and OSIS numbers are linked to paraprofessional’s name in galaxy).
q Related service providers have been assigned for all IEP-mandated services.
q Caseloads of related service providers are maximized in order to serve as many students as possible in the building.
q School is aware of all students who need related services that cannot be provided by a DOE provider at the school.
q The related service providers, SETSS teachers, IEP paraprofessionals and ESL teachers (self-contained and collaborative team teaching classes) are correctly recording attendance and using the Integrated Voice Response (IVR) system to record service start dates. Independent Providers: Call 718- 596-4099. All Others: 718-596-4080.
q A liaison is assigned to collect attendance booklets and sends them to SOURCECORP through Federal Express at designated times (quarterly): DOE ATTENDANCE FORMS SOURCE CORP BPS, INC. BINGHAMTON, NY 13901; 1(800) 750-4838.
q Assistive technology is provided as mandated by students’ IEPs.
q Adaptive physical education services are provided as mandated by student IEPs.
q NYSAA students are identified; datafolios are created and submitted according to state guidelines.
q Students with IEPs have received the “Consent to Release Information to Access Medicaid Services for Special Education Support Services” form.
q Student Accommodation Plans (summer school) are created as appropriate.
q A Student Exit Summary is completed for those students receiving special education services when their services will terminate in the current year because the student will receive a Regent, local or IEP diploma or reach the age of 21.
Cynthia Rodriguez
Updated: May 6, 2010
http://crodrig3-pso.wikispaces.com