THE MEETING WAS HELD ON 01/28/2007 AT ANAMIKA BANKER’S HOUSE

MEMBERS PRESENT: Anamika Banker (President) , Hemali Dave (Vice President), Samir Gandhi (Treasurer), Harish Shah (Board of Director), Chirag Vora (Board of Director)

The meeting was called to order by BODs

  1. APPROVAL OF MINUTES OF PREVIOUS MEETING

None

  1. ROSTER

Samir will update the roster.

  1. EVENTS for year 2007

It was decided to have fewer but more successful events based on some suggestions during previous AGM. List of events for year 2007 will be as follows.

(1)  Uttarayan, (2) Holi, (3) Sports Day, (4) Entertainment Event, (5) Cultural Event, (6) Navaratri, (7) Diwali and (8) two youth events (specifics for which youth events to be decided later)

Anamika will send an email asking all the members about any important dates to avoid conflicts with the SFVGA event dates. Members will need to respond by Feb 18,2007.

Anamika will also collect ‘PATRIKA’ and gujarati calendar from Hindu Temple for the temple event dates to avoid any conflicts with the SFVGA event dates.

  1. COMMITTEE ASSIGNMENT and OTHER EVENT DETAILS
  2. Uttarayan – This was a board event (already held on 01/21/2007)
  1. Holi

(1)  Budget: 150.00 USD

(2)  Liason: Samir Gandhi

(3)  Date: March 4, 2007(Sunday)

(4)  Committee has been assigned.

  1. Sports Day

(1)  Budget: 200.00 USD

(2)  Liason: Chirag Vora

(3)  Date: May 6, 2007 (Sunday)

(4)  Committee has been assigned.

  1. Entertainment

(1)  Budget: 200.00 USD

(2)  Liason: Anamika Banker

(3)  Date: TBD

(4)  Committee has been assigned.

Liason’s for the respective events will notify Chair Person (or all the members) about their assignments for the event.

Committee for the rest of the events will be decided during next BOD’s meeting

  1. Web Site

Anamika and Samir will ask Avani Shah about website related information such as contact numbers, password procedures etc.

  1. Additional BOD Members

Present BOD members will need to try and find two additional BOD members.

  1. Storage facility

Anamika will check with Mahendrabhai Taylor about extending our current storage lease by a month. If this is possible, it will give us time to look for members willing to store some of the items in their garage to help us cut down the storage cost.

Chirag, Samir and HarishBhai will go to the storage to prepare inventory list on next Sunday (Feb 4,2007)

  1. SAT

Ronika Patel and Vedant Borad are the winners to receive 250.00 USD each from SFVGA.

HarishBhai will send them an email to attend Holi event during which the above mentioned prize money will be handed out.

  1. OTHER

HarishBhai has accepted to handle all email communication that will go out from after receiving all email addresses from Hemali.

  1. Next Meeting

It was decided for the BODs to meet on Feb 25,2007 at Hemali’s House between the hours of 2:00 PM – 4:00 PM to assign committee’s for the remaining SFVGA events.

Anamika Banker Chirag Vora

President, SFVGA BOD, SFVGA