COPLEY MUSIC BOOSTERS
Meeting Minutes for June 1, 2010
The meeting was called to order at 7:07 pm.
Attendees: Kay Makishi, Sharon Nagy, CristineBraman, Lorraine Signore, Alec Works, Nancy Klein, Carol Joy Powell, Sharon Schott, Greg Schott, Christy Kaszubski, Karen Martin, Mr. Foster, Mr. Kochan and Kristi Forshey.
The May 4, 2010 minutes were approved as written.
Officer Reports
President - Karen Martin
- The 2 new freezers are in and the power is back on. The chocolate was moved back in. - The Board needs a Volunteer Chairperson and a Girl’s Soccer Concession Chairperson. - Karen and Sharon will be handling purchasing.
Fund Raising was then discussed.
- Most of the fund raisers have been scheduled.
- We will use the website and the Facebook page more for fund raising communications.
- Students will receive $5 per entertainment book.
- Profits from fruit sales will be split 50/50 between the students and the Boosters.
- We will continue to sell the signs and shirts that we have in stock.
1st Vice President - Sharon Nagy
DITTO above report
2nd Vice President Lorraine Signore
DITTO above report
Treasurer - Alec Works *see financials for details
- The PO Box has been cancelled and old and stale checks are being handled.
- We need to talk to the bank about product options
- We discussed which concession areas were under and over budget.
- $9000 has been budgeted for the Uniform Fund - not sure if we can meet the amount
- $300 income from ACME
- The Budget Committee will have to discuss reimbursement for solo and ensemble accompanists as this has been as issue.
**A motion passed to delay Budget Proposal and Approval until August or September.
Director Reports
Director of Choirs - Basil Kochan
- We have had 2 concerts recently and the next performance will be at graduation.
- Mr. Kochan will teach a new Music History class at CHS during the 2010/2011 year.
- Thank you to the Music Boosters for all of the hard work.
**A motion passed to pay $450.00 for Mr. Kochan to attend a June 2010 conference.
Director of Bands - Mike Foster
- Marching Band will be spending $2000 less this summer for honorariums.
- Kristi Forshey is back directing the colorguard.
- We have a new Percussion instructor.
- Joe Liehman is helping with the front ensemble.
- Thank you to the Boosters for all of the hard work and thank you to Carol Joy
- Awards received by the Bands will be hung on the walls in the band room.
- Homecoming 2010 will include an Alumni Band.
- Kristi Forshey is the OMEA Auxilary Captain Head for the State of Ohio for Colorguard Units.
Colorguard Director - Kristi Forshey
- The 2010 squad has 23 girls. We graduated 17 Seniors.
- Thank you to Pam Pelle for her help with the color guard paperwork.
- $100 is needed to pay the judge who was hired for tryouts.
- 23 new pregame/contest uniforms are needed at a cost of $2691.00.
**A motion passed to transfer $2691.00 from Savings to Checking to pay for the new pregame/contest uniforms. We will replace as much of this cost as possible via a basket silent auction which will be held at the 2010 OMEA event at Copley on Oct 16.
**A motion passed to allocate $100 for the colorguard judge fee.
Committee Reports
Uniform Committee - Kay Makishi
- We have $2000 in uniform fees outstanding.
- We need to pay the dry cleaning bill.
- We now have 3 female field commanders and need to decide on uniforms.
**A motion passed to let Kay and Mr. Foster handle the field commander uniform issue and spend up to $150.00.
Banquet - Nancy Klein
The Banquet is planned and details are completed.
Entertainment Books - Christy Kaszubski
We will give kids 5 books to sell instead of 3 if they are going on the trip.
Monetary prizes are not necessary, we will use candy prizes.
Old Business
-The 2 new freezers were purchased at a reduced price from Sam’s Club and are in.
- The Lauren Audrey Braman Academic Scholarship has been endowed and future
Copley fund raisers will raise money for the Lauren Braman Music Fund.
New Business
- Relay for Life -- concessions will be run by Band Council
- Volunteer Recruitment has been good.
- The Budget and Audit Committees will meet over the summer.
The meeting was adjourned at 8:45.
The next meeting will be a Board Meeting on August 17th at 6pm at CHS.
The next regular meeting will be on Sept. 7, 2010 at 7pm at CHS.
Other important dates:
Oct 16, 2010 - Fall OMEA Marching Band Competition at CHS .
March 18 and 19, 2011 - Spring OMEA Large Group Adjudicated Event at CHS.
3/30-4/3 (estimated) - New York Trip *please note this is the beginning of spring break.
MarcineSupelak
330-819-9095