THE INSTITUTE OF BREWING & DISTILLING - Asia Pacific Section

MINUTES OF the 10thANNUAL GENERAL MEETING - held at the Coopers Brewery, Regency Park,South Australiaon Thursday16thOctober,2014 at approx.18.00 hrs

1. OPENING

The Chairman, Jeff Potter, opened the meeting and welcomed 21 members.

Jeff thanked Nick Sterenberg of Coopers for hosting the AGM and Anthony Marafioti, the SA Regional coordinator for background organisation.

2. NOTICE OF MEETING

The Secretary, Robert Greenaway, tabled confirmation that the Notice of Meeting had been posted or emailed on 19th September 2014, thereby complying with Rule 11.3 of the Company. The Secretary confirmed that a quorum of members was present.

3. APOLOGIES

The Secretary received then read out a list of apologies from absent members – there were 5 in total.

See attached list.

No proxy forms were received by the Secretary.

4. MINUTES OF 9th ANNUAL GENERAL MEETING

Minutes of the 9th Annual General Meeting of The Institute of Brewing & Distilling Asia Pacific Company Limited, held at the Cascade Brewery in Hobart, Tasmania on 26th September 2013, copies of which had been distributed to members at the meeting and via the website, were taken as read and received as a true record of that meeting on the motion of Stephen Exinger and seconded by Peter David. CARRIED

There was no business or discussion arising from the Minutes.

For the benefit of attendees, Jeff Potter outline why the BOM had chosen the Coopers Brewery for this AGM. The BOM desires to be more transparent to its members and support Regional events as is happening tonight.

Jeff congratulated Anthony Marafioti for his fine work in providing excellent technical and social programs in the Region.

5. DIRECTORS’ REPORT

The Chairman stated that copies of the Report of the Directors for the year ended 30th June 2014 had been posted on the Section website and also further copies were available at the meeting. The Report was taken as read and received on the motion of Peter David and seconded by Jaideep Chandrasekharan. CARRIED

There was no further business or discussion arising from the Report. It was adopted by a motion from Ian Roberts and seconded by Michael Stiff. CARRIED

6. FINANCIAL REPORT

The Chairman informed the meeting that a P & L report for the financial year and the audited Financial Accounts for the year ended 30th June 2014 had been posted on the Section website and also further copies were available to the meeting.

The accounts were taken as read & received on the motion from Peter David & seconded by Jaideep Chandrasekharan. CARRIED

Jeff Potter highlighted the key event in F14 was the Convention in Ho Chi Minh City. Its success was based on sound technical papers / poster, great sponsorship, healthy finances and excellent support from the local brewers and suppliers.Lessons learnt from previous conventions were adopted.

Jeff Potter added that we are conducting a full sustainability review of our finances in going forward.

There being no further discussion, the Accounts were adopted on the motion of Michael Stiff& seconded by John Harvey. CARRIED

7. ELECTION OF AUDITOR

Jeff Potter seconded the Board’s nomination of Accru - Danby Bland Provin of East Hawthorn, Victoria to be appointed as Auditors of the Section’s accounts for the year ending 30th June 2015.

There being no discussion, the Election of Auditors were adopted on the motion of Ian Roberts & secondedJaideep Chandrasekharan. CARRIED

Rob Greenaway will notify Accru - Danby Bland Provin of their election for F15.

8. ELECTION OF ORDINARY MEMBERS TO THE BOARD OF MANAGEMENT

2 positions have become vacant due to the retirement of Michael Stiff and David Meads according to the guidelines of our Constitution.

Ian Roberts has been nominated by the Board of Management.

As there were no other nominations it was moved by Stephen Exinger and seconded by Jaideep Chandrasekharan that Ianbe elected for a two year term 2014 – 2016. CARRIED

Jeff Potter then thanked Michael and David for their valued support and commitment.

Jeff welcomed Ian Roberts to the BOM. Ian was instrumental in structuring the early BOM however had to resign due to a position relocation. Ian’s experience will be welcomed.

9. ELECTION OF CHAIRMAN

At this stage of the meeting the Secretary chaired the meeting for the election of Chairman. At a previous BOM meeting Jeff Potter indicated his intention to stand down as Chairman and allow a new face as part of succession planning and professional development.

It was proposed by Peter David and seconded by Jaideep Chandrasekharan that Stephen Exinger be elected as Chairman for F15. CARRIED

Rob Greenaway then vacated the Chair and thanked Jeff Potter for his commitment and support over the four years as Chairman considering he has a major time consuming role at Lion. The support to Jeff given by Lion is also appreciated.

Stephen Exinger then took up the role of Chairman and also thanked Jeff for his leadership as Chairman.

10. ELECTION OF COUNCIL & UK REPRESENTATIVES

The Chairman announced that the Board had nominated the following members of the Institute, including that resident in the UK, to represent the Section at meetings of Council and its various sub-committees for 2014/2015.

Council and Section: Mr Stephen Exinger

Mr Robert Greenaway

IBD UK Committees & alternate: Mr Simon Jackson

Chris Boland moved the motion and John Harveyseconded the nominations as a group. CARRIED

The Chairman declared the election carried and thanked the UK-based representative [Simon Jackson] for his efforts and support in the past.

Rob Greenaway will notify Simon Jackson of his election.

11. BOARD OF MANAGEMENT –BOM update

The incoming Chairman left this section open as it was planned to present to the attendees, the BOM Strategic Business plan as a Regional Meeting presentation which included IBD AP activity updates.

The dynamic Strategic Plan was developed in conjunction with the BOM and the Strategic Planning Committee.

Key areas of activity are;

  • Professional development.
  • Member benefits.
  • Finance.
  • Strategic initiatives

12. GENERAL BUSINESS

  • Educational Award

John Harvey asked a question regarding the status of the Education Awards and Trustees.

Rob replied stating the Education Awards process is still healthy and the current committee is Richard Benwell, George Ritchie and Graeme Little. Rob outline the history of the Award in AP and the process of awarding recognition to the students. Both the BOM and the Trustees are committed to recognising the good work and achievements of the students who have completed their GC, Diploma and Master qualification.

The meeting then proceeded as a South Australian Regional meeting hosted by Coopers Brewery.

Meeting closed at 18.40pm

Minutes signed as true record ......

Chairman

Date:

RWG: 23rd October 2014