The Honor Society of Phi Kappa Phi Student Organization

CONSTITUTION

The Ohio State University Chapter 155

Revised March 2017

Article I: Name, Purpose, and Non-Discrimination Policy

Section 1: The name of this student organization shall be The Honor Society of Phi Kappa Phi, Chapter 155.

Section 2: The purpose of this student organization is to recognize and promote academic excellence in all fields of higher education and to engage the community of scholars in service to The Ohio State University and the surrounding community.

Section 3: The Honor Society of Phi Kappa Phi is a national organization with local institutional chapters established at accredited universities. This student organization is a part of the institutional Chapter 155, and shall adhere to the bylaws of the national organization. (http://www.phikappaphi.org/web/Files/Bylaws.pdf)

Section 4: The Honor Society of Phi Kappa Phi and its members shall not discriminate against any individual(s) on the basis of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status.

Article II: Membership: Membership qualifications and categories of membership

Section 1: Membership shall be open to any student initiate in the Honor Society of Phi Kappa Phi, Ohio State chapter 155.

Section 2: In order to remain a member in good standing and to remain eligible for all the benefits of the Honor Society of Phi Kappa Phi, each member must pay yearly dues to the national organization.

Section 3: Criteria of voting: must attend at least 3 chapter activities per semester which may consist of general meeting attendance, service, chapter related events, and committee meetings.

Section 4: Removal of Members: should any member misrepresent this student organization, deemed by a 2/3 majority vote of active student members, said member may be removed from the student organization as decided by the vote and approved by the advisor of the organization.

Article III: Organization Executive Board: Titles, terms of office, type of selection, and duties of leadership

Section 1: This Board is composed of the president, 1or more vice president (s), treasurer, secretary, and sometimes ex officio positions from related student organizations. This Board represents the general membership and conducts business of the student organization between general meetings of the membership and reports its actions at the general meetings of the membership. Executive board meetings shall be open to general membership.

Section 2: Duties of the Executive Board

a) The student President, Treasurer and Student Group Advisor are required to attend training as designated by the Student Affairs Office. The President and Treasurer must receive annual training and the advisor bi-annual after their initial training, should the advisor remain the same.

b) The board shall be elected by majority vote of the active members in March for the following year. It shall consist of a president, vice president, treasurer, and secretary. Co-presidents and additional board positions are possible with the discretion of the board. As a condition of accepting a chapter award for either the Dr. Ted Robinson Undergraduate Award or the Dr. Louise B.C. Vetter Graduate Award, winners will be appointed as vice-presidents of the student group.

c) All board positions shall prepare and organize all of the information they used or obtained at the end of their term as officer or chair in a written report to pass on to the next elected person for that position. The written report should also be given to the president to include in his/her report as well.

d) A board member organizing an event shall record membership attendance at events and report participation to the secretary.

Section 3: President and Vice President

a) The president shall be responsible for scheduling and presiding over all general member meetings and executive board meetings.

b) The president shall maintain a close affiliation between its members and advisor.

c) The president shall be the main representative of the organization responsible for all external communications.

d) The president shall have the authority to establish ad hoc committees as needed.

e) The president shall oversee executive board selection and transition at the end of the year.

f) One of the vice presidents shall take on these duties in the absence of the president.

g) In the case of presidential vacancy, a vice president shall be interim president, for no more than three weeks, until the vacancy is filled.

Section 3: Treasurer

a) The treasurer shall receive and transfer all funds of the organization.

b) The treasurer shall keep an itemized account of all monetary transactions.

c) The treasurer shall provide the president with a financial report each semester.

Section 4: Secretary

a) The secretary shall be responsible for taking attendance and recording and circulating minutes of all general and executive meetings.

b) The secretary shall be in charge of all group correspondence for the organization (i.e. minutes, upcoming events, meetings).

c) The secretary shall keep records of membership status: voting and non-voting.

Section 5: Removal of Officers

Should any officer misrepresent the organization Phi Kappa Phi, deemed by a 2/3 majority vote of

active student members, said officer may be removed from the organization as decided by the vote

and approved by the advisor of the organization.

Article IV : Advisor(s) or Advisory Board: Qualification Criteria.

The advisor shall provide guidance and counsel and promote general welfare of the Phi Kappa Phi student organization. The advisor shall attend executive board meetings and general member meetings and events as permitted by his or her schedule. The advisor shall help oversee officer transitions each year.

Article V: Method of Amending Constitution: Proposals, notice, and voting requirements.

Proposed amendments to the constitution should be submitted to an executive board member at least a week before the next general meeting. The proposal shall be presented via email to general membership. The proposal should be read at the next general meeting in which the issue will be discussed. Votes will be collected by the secretary and will require a two-thirds majority of voting members of the organization. The secretary shall establish the timeline for receiving the votes.

Article VI: Method of Dissolution of Organization

Upon dissolution of the student organization for any reason, after the discharge of its debts and settlement of its affairs, all assets and property of the chapter shall be conveyed to the Phi Kappa Phi Chapter 155 for use in the promotion of the objectives of the organization in the advancement of education.