The Commissioners Meeting Was Called to Order in Theirmeeting Room at 9:00 A.M. Present
April 3, 2017
The Commissioners’ meeting was called to order in theirmeeting room at 9:00 a.m. Present were Vice-Chair Stephen Kiss, Commissioner Mike Manus and Clerk of the Board Rhonda Cary. Chair Karen Skoog was excused this week to meet with legislators in Washington D.C. R. Cary offered the invocation. M. Manus led the flag salute.
(1)
Zak Kennedy of Potts & Associates was present by telephone conference for a legislative update. Topics discussed included the Capital Budget, the legislation regarding Ballot Drop Boxes, the McCleary Decision regarding public education funding, and the Legislative Steering Committee.
(2)
The Board discussed marijuana, legislation, and county roads.
(3)
Community Development Director Greg Snow was present for an update. Discussion included updates to the Developmental Regulations, zoning and development standards, the Class I Redesignation Request, and a constituent’s concern about a dock on Davis Lake.
(4)
The Board recessed for lunch at 12:00 p.m.
(5)
Public Works Director Sam Castro was present to discuss the Sullivan Lake Bridge project. Also present was County Engineer Don Ramsey. Discussion included originally planned funding and timeline versus present funding and timeline. The Board placed a telephone call to Department of Transportation (DOT) Local Programs Engineer Keith Martin to make an inquiry about funding guidelines for this project. DOT engineers Brett Johnson and Don Hendricks were also present by telephone. The group discussed potential options for the project.
(6)
The Board placed a telephone call to Oldcastle Precast regarding a timelinefor the construction of a bridge. Present for the conversation were S. Castro and D. Ramsey.
(7)
DOT Regional Administrator Mike Gribnerwas present by telephone conference as a follow up to the previous call with DOT staff. Present were S. Castro and D. Ramsey. Discussion included the work in progress to open SR 31, a Bailey bridge, and funding for the Sullivan Lake Bridge project.
(8)
ChuckPrussack from Oldcastle Precast was present by telephone conference as a follow up to the previous call and suggested options for the bridge project. D. Ramsey was present.
(9)
Prosecuting Attorney Dolly Hunt was present for a legal update. Also present was Newport Miner News Editor Don Gronning. Topics discussed included a water banking conference call, the DSHS Agreement, an MOA with WSU, and the leased property in Ione.
(10)
The Board convened in executive session regarding potential litigation pursuant to RCW 42.30.110(1)(i) for 15 minutes from 3:15 p.m. to 3:30 p.m. D. Hunt was present.
(11)
D. Hunt was present to discuss property owned by the county. Also present was D. Gronning.
(12)
D. Gronning was present to request information regarding the Sullivan Lake Bridge project and the Class I Redesignation Request.
(13)
S. Castro was present to discuss the Sullivan Lake Bridge project and the public interest option available for the county through approval by the DOT. Also present was D. Gronning.Motion was made by M. Manus to delay the bid for removal, construction and installation of the Sullivan Lake bridge until this fall but to move forward the purchase of the design and construction including materials immediately. Motion was seconded by S. Kiss. Motion carried unanimously.
(14)
D. Ramsey was present to discuss the availability of a Bailey bridge if needed. Also present were S. Castro and D. Gronning.
(15)
Public Comment Period – County residents Dan and Paula Holman were present to request the Board not establish a No Wake Zone for Diamond Lake. Discussion included current and historic water levels.
(16)
At 4:45 p.m., motion was made by M. Manus to continue the meeting to April 4. Motion was seconded by S. Kiss. Motion carried unanimously.
April 4, 2017
The meeting resumed at 9:15 a.m. with S. Kiss and M. Manus present.
(17)
Public Works Update – Present were S. Castro, D. Ramsey, Office Manager/Risk Manager Teresa Brooks, ER&R Fleet Manager Brian Egland and county resident Bob Eugene.
Action Items:
B. Egland reviewed a pin-on self-contained water tank which will assist the Road Department’s needs this summer. Motion was made by M. Manus to approve the purchase from United Truck & Equipment, one 3,400-gallon water tank for $23,875.00 excluding sales tax. Motion was seconded by S. Kiss. Motion carried unanimously.
The Board reviewed the bid tabulation for the Hot Mix Asphalt re-bid. Motion was made by M. Manus to accept all the bids for asphalt. Motion was seconded by S. Kiss. Motion carried unanimously.
S. Castro requested postponement of the bid opening for the Sullivan Lake Inlet Bridge following the Board’s approval to utilize the Public Interest Finding option. Motion was made by M. Manus to postpone the bid. Motion was seconded by S. Kiss. Motion carried unanimously.
Update Items:
Discussion included road Closures, collection of data associated with weather-related damages, repair of a water main break at the fairgrounds, discussions with the State Emergency Management Center regarding county repairs, and the 57th Annual Public Works Week Proclamation.
T. Brooks provided a Risk Management update including a follow up to the Washington Counties Risk Pool tour of the county. Discussion included a regular review of the personnel policy, update of road contracts, and a request for the Parks Board to provide signage at water access sites.
T. Brooks mentioned a request to use county facilities after hoursand the deductible payment for insurable damages. Motion was made by M. Manus that Risk Management pay the insurance deductible. Motion was seconded by S. Kiss. Motion carried unanimously.
S. Castro addressed the construction of the Parks Equestrian Trail. A project manager has been assigned and construction is projected for 2018.
(18)
Bid Opening – Sullivan Lake Inlet Bridge CRP 837. Present were S. Castro, D. Ramsey, Engineering Technician Mike Kirkwood, Surveyor Eric Roth, Transportation Technical Specialist Jonathan Mason, Engineering Technician Gursimran Singh, B. Eugene, Financial Manager Jill Shacklett and a representative from each of the contractors which submitted bids. The hearing was opened and the noticed was read. S. Kiss stated the bid opening is postponed until a later date due to issues surrounding the road closure of SR 31 and the Sullivan Lake Road detour route. S. Castro identified the contractors which submitted bids as Versatile Industries, Ione; WestCo, Spokane; and, Wm. Winkler, Newman Lake. The hearing was closed. The sealed bids were returned to the representatives as requested.
(19)
The Public Works Update continued with S. Castro, D. Ramsey, M. Kirkwood, E. Roth, J. Mason, G. Singh, B. Eugene and J. Shacklett in attendance.The Board commended the Public Works team for their work in creating a packet documenting the necessity to receive SRS funding. S. Castro indicated the shortfall of county match funds for the Fertile Valley Road and the Sandy Shores projects. Also discussed was a request to delay the creation of the Solid Waste Operations Plan, the revenues from recycling and the possibility of revenues from county lands.
D. Ramsey discussed an upcoming workshop regarding the STP Program and the procedure for transferring vehicles to another department by Resolution.
(20)
The Board removed from the Consent Agenda the request to hire a Seasonal Field Inspector. Motion was made by M. Manus to deny the request to hire. Motion was seconded by S. Kiss. Motion carried unanimously.
(21)
Consent Agenda - Motion was made by M. Manus to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s March 27, 2017 meeting and the following items:
Payroll Change Notice:
Counseling Services –
Cindy Lile, $11.00/hr., Effective 4/01/2017
David Odell, $11.00/hr., Effective 4/01/2017
Bill Smith, $12.54/hr., Effective 4/01/2017
Sheriff-Communications –
Forest Sarles, Resignation, Effective 3/30/2017
Sheriff-Corrections –
Ivan Thornton, Resignation, Effective 3/23/2017
Salary Tables for ITS and Counseling Services
Washington State Parks & Recreation Commission Recreational Boating Federal Financial Assistance Grant Program
GRANT NO. 2017-01, COMMISSIONERS’ RECORDING
(22)
Human Resources Manager Spencer Shanholtzer was present to discuss the Outstanding Service Award.
(23)
The Board recessed for lunch at 12:00 p.m.
(24)
Pend Oreille County Library District Director Mandy Walters was present for an update. Discussion included updating policies to improve consistency and address new challenges, implementing automation to improve efficiency, andcreating a website easier to navigate.
(25)
M. Manus called several Representatives who serve on the House Capital Budget Committee to request funding of the Historic County Courthouse Grant Program.
(26)
ITS Director Mark Lemen was present to discuss options to fill a vacancy in the IT Department.
(27)
Motion was made by M. Manus to send a letter to the legislators of the House Capital Budget Committee. Motion was seconded by S. Kiss. Motion carried unanimously.
(28)
Motion was made by M. Manus to send the comments for the Kalispel Tribe Class I Air Quality Standards change. Motion was seconded by S. Kiss. K. Skoog approved by email correspondence. Motion carried unanimously.
(29)
The Board was in consensus to designate 4:00 p.m. on Monday afternoon as Public Comment Period.
(30)
Correspondence Received:
4.01T. Morrison-Workers Memorial Day Ceremony
4.02C. Ramirez-CNF Project Descriptions and Proposed Actions
4.03G. Nenema-Invitation to the Community Leaders Meeting
4.04POC Fair Board-April Agenda, March Minutes
4.05M. Gribner-SR 31 Closure
4.06F. Dana Kelley-Caseload Report 2016 & 1st Quarter 2017
4.07D. Bryan-Rescission of Intent to Withdraw
4.08S. Castro-Public Works Week Proclamation
(31)
Correspondence Sent:
House Capital Budget Committee-Request for Support of Historic County Courthouse Grant
Kalispel Tribe of Indians-Comment letter on Class I Redesignation Request
(32)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 48,028.20
Counseling Services$ 6,986.25
Extension Education$ 43.47
Homeless Program/2163$ 3,892.31
Solid Waste$ 7,147.37
Equipment R&R$ 25,726.29
IT Services$ 11,850.56
Sheriff’s Trust$ 741.00
TOTAL$104,415.45
Checks 163903 through 163972 totaling $104,415.45 dated April 3, 2017.
(33)
Motion to adjourn the meeting was made by M. Manus. Motion was seconded by S. Kiss. Meeting adjourned at 4:30 p.m.
ATTEST: s/ APPROVED: s/
Clerk of the Board Chair of theBoard
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