The Commission of Village of South Charleston Convened in Regular Session from 7:00 P

The Commission of Village of South Charleston convened in regular session from 7:00 P.M. to 8:18 P.M. at 35 South Chillicothe StreetSouth Charleston, OH45368. President Tim Hines called the meeting to order with the following members and visitors present:

Mr. Tim Hines Mr. Russ White

Mr. James McKinney

EMPLOYEES: Mr. Josh Rice, Ms. Cheryl A Spears Mr. Phillip Ehrle,

VISITORS: Mr. Shawn Jackson, Ms. Sandy Harbour

Regular Meeting

I CALL TO ORDER AND PLEDGE OF ALLEGIANCE

II ROLL CALL

III ADDITIONS AND CORRECTIONS TO THE MINUTES

With a motion by Commissioner McKinney and a second by Vice President White the minutes were approved. 3/0.

IV DISCUSSION OF THE BILLS WITH MOTION TO PAY

Vice President White questioned the Roger Storer bill. The bill was to replace the backflow valve and do repairs at the bike path restrooms. Mr. White noted that the Sprint bill usage was up during late hours. Mr. White stated that the purchase of the fire arm by an officer should have had a more professional receipt with letterhead. Mr. Rice noted the gun was purchased at a gun show. The gun does meet the requirements for an acceptable weapon. President Hines questioned the MadisonTownship bill for the agreement to purchase part of the Town Hall. The clerk offered the file on the purchase, to the commissioners to review. President Hines asked about the Pitney Bowes bill. The clerk stated it was for the contract. Vice President White made a motion to pay the bills. The second was made by Commissioner McKinney. With a vote of 3/0 the bills were approved to pay.

V POOL BOARD MEMBERS REPORT

Shawn Jackson and SandyHarbour were present to discuss the state of finances of the pool. The outstanding water bill can not be paid at this time. The pool budget is $50,000 a year and the current bank account stands at $3,000. Recent state requirements for a new drain cover will cost the pool another $3,000. The pool board members want to keep the pool open and want to work with the Village in doing so. Vice President White stated that it is very important to keep the pool open and thinks the village needs to do whatever it can to keep the pool running. Discussion continued about writing off the total amount of the water bill. Mr. Jackson noted that he would like the village to discuss the possibility of donating the water to the pool in the future. The pool board has many volunteers and the lifeguards are the only persons paid. Explanations were given by Interim Village Manager about the water usage at the pool and the need of the two meters. The large meter is used to calculate the bill. He noted that the pool uses thousands of gallons a day. Vice President White asked the pool board representatives to keep closer watch on the maintenance of the system and be more diligent in correcting problems. Mr. Rice will meet with Ms. Harbour to give her an understanding of reading the meters. The commissioners agreed to donate all water and sewer to the pool, once they research the legality of donating the service. The pool members thanked the commission for their generosity.

VI VILLAGE MANAGER'S REPORT

Mr. Rice noted that the Mayors Court report had been placed into the packets. He and President Hines attended the TCC meeting. Mr. Rice was planning to submit the plans for the 41 and 42 project to Eggeman Engineering about the time that TCC submitted a report of an lower contribution to the project. The village originally was going to have to cover around $35,000, but now will have to cover around $85,000. The OWPC original grant and loan was faxed to the village for the Mr. Rice to review. If the total cost of the project is changed then the amount received will be adjusted. The commission agreed that the project should go forward. Mr. Rice will research other options for money.

Cell phones have been ordered by Mr. Rice. The new plan is with Verizon and is a government plan saving the village money. The new plan has no contract, new free phones every 10 months, no sign up fees and a19% government discount. The village will get a 25% discount on all other equipment. The police department will get an air card for the laptop in the cruiser for faster service on obtaining information concerning traffic stops.

Mr. Rice held an in-service for all police officers. He discussed the cell phone usage with them and internet privileges. He introduced two new officers. Mr. Rice showed the officers how to turn the generator on for traffic signals. The village manager is exploring the use of auxiliary officers. The village would have to pay a flat fee of $4500 workers compensation a year for the minimum of 15 volunteers.

Mr. Rice continues to work on revisions on uniform allowance and tuition reimbursement.

The staff is presently getting the cemetery in shape and finishing the chipping.

Mr. Rice has spoken to Mrs. Brendteke on the drainage issue.

The commissioners discussed the renting of the old Township room for Mrs. Berkhofer for her tutoring business. The commissioners agreed to rent the room for $200 a month, once it is decided the village is allowed to do so.

Mr. Rice met with PEP representative, John Mosley about the village liability issues.

A letter of resignation from Officer Fenters was noted.

VII ACTION ITEMS

Ordinance #2009-04 an ordinance transferring appropriations thereby reducing the general fund and correcting the balance of the PMV fund and declaring and emergency was read. The motion to approve the ordinance was made by Vice President White and seconded by Commissioner McKinney. The motion carried 3/0.

VIII CLERK'S REPORT

The clerk placed Fund Status Reports in the packets. The clerk will attend the Local Government Officials Conference in Columbus, Ohio on April 23 and 24. The clerk will get the required certification upon attending. One half day will be devoted to accounting. The classes will cover village accounts. The second certificate has been received by the village. The clerk needs to address the COPS fund and the library fund. Local Government Services will be contacted to check on the handling of those funds.

IX CHIEF'S REPORT

The chief reported on unauthorized use of a motor vehicle, an unwanted guest and an unruly juvenile. The juvenile was charged. April 23 at 10:00 SAD will be conducting a mock accident and CARE flight will be participating. The chief will participate in an ad campaign concerning seat belt safety.

X COMMISSIONER COMMENT'S

Commissioner McKinney asked the chief about the progress of getting working cameras for the cruisers. The chief has been checking on the purchase. The commissioners feel that it is important to have the cameras. The clerk may have to move funds from one line item to the police budget to pay for the cameras. The cameras could cost $7000. The chief will check to see where the county purchases the cameras.

Commissioner McKinney noted that it would be nice if the two new officer trainees would attend a meeting so that the commissioners can meet them. He also commended the clerk on the job she is doing.

Vice President White noted that if part time help is needed that Mr. Rice could hire help. Mr. Rice noted that he thinks that once he can get out of the office that the work can be handled. Mr. Rice and Zac Coblentz handled the summer work last year. He is looking into getting an air card and utilizing the lap top therefore creating a mobile office. Mr. Rice could access all of his communications in the field. Mr. Rice has scheduled work for the cemetery to be ready for Mother's Day, Memorial Day and Father's Day.

President Hines stated his appreciation for the work that the village manager, the clerk and the water department is doing. The clerk noted that Karl Loveless will meet with Mr. Rice and Ms. Spears on Wednesday April 22, to clarify information on the web-site.

XI MOTION TO AJOURN

A motion to ajdourn was made by Vice President White. The second was made by Commissioner McKinney. With a vote of 3/0 the meeting adjourned at 8:18 PM

ATTEST APPROVE

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Cheryl Spears/ clerk Tim Hines/ President

I HEREBY CERTIFY THAT THE FOREGOING IS A IS A TRUE AND CORRECT COPY OF THE MINUTES AS TAKEN FROM THE RECORDS ON FILE IN THE OFFICE OF THE CLEK OF THE VILLAGE COMMISSION OF SOUTH CHARLESTON.

The meeting was adjourned till May 5, 2009 at 7:00 P.M. at the 35 South Chillicothe StreetSouth Charleston, OH45368.

All formal actions of the of Village of South Charleston concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.