Cherokee Nation

www.cherokee.org

New Gymnasium Floor

Location: Tahlequah, Oklahoma

ADDENDUM NO. 1

CHEROKEE NATION

P.O. Box 948

Tahlequah, OK 74465

(918) 453-5000

MANDATORY PRE-BID MEETING

JULY 03, 2013 @ 10:00 A.M.

Eligible Companies to Bid & Attendees:

·  Sports Unlimited, Inc.

o  Dale Blackburn

·  Hicks Floor Covering

o  Kenny Logsdon

·  Tri-State Floors

o  Chad Bunnell

Cherokee Nation Attendees

·  Talking Leaves Job Corps

o  Jay Littlejohn

o  Rachel Fore

o  Tonya Russell

o  Bryan Sanders

·  Tribal Employment Rights Office (TERO)

o  Larry Vance

·  Purchasing/Acquisition Management

o  Shelly McClain

o  Amanda Barr

Points of Discussion during Meeting

A handout was provided to all parties covering pertinent dates, bonding requirements, mandatory bid documents, and sealed bid submittal instructions. Shelly McClain, Cherokee Nation Purchasing Manager, covered handout in detail. The handout is included in this Addendum No. 1. Amanda Barr, Procurement Specialist, was also available to disburse RFB packets.

Cherokee Nation TERO (Tribal Employment Rights Office) was represented by Larry Vance. Information regarding TERO requirements and fees was explained by Mr. Vance and contact name and phone number provided to attendees. A handout was provided and is included in this Addendum No. 1.

Questions regarding scope of work and specifications were covered by Cherokee Nation Talking Leaves Job Corps: Jay Littlejohn, Rachel Fore, Tonya Russell, and Bryan Sanders.

Attendees were encouraged to view all areas of the gymnasium and submit any additional questions in written format per the RFB instructions.

Additional Information Provided in Meeting/Responses to Questions

·  Remove and replace bleachers; on-site storage will be available.

·  All doors will have to be cut to fit new floors.

·  ADA accessibility on doors – refer to the Scope of Work, page 62 of the Bid Packet, states “The contractor shall provide ADA compliant ramped thresholds at doorways and/or undercut existing doors as necessary for proper door operation.”

·  Volleyball sleeves – connects must be flush and seal with new floor (no jackhammer & replace).

·  Youth sensitive project.

·  There will be 24 hour access to the facility through Talking Leaves Job Corps Security.

·  Floor will extend to stairs and alcove and stop at doors.

The following pages are the original handout provided by Cherokee Nation Purchasing in the mandatory pre-bid meeting.

Addendum No. 1; New Gymnasium Floor Page 1