Job Description

The Chartered Institute of Procurement & Supply

The Chartered Institute of Procurement and Supply (CIPS) is the leading independent global body representing the Procurement and Supply profession. CIPS has a global community of over 114,000 in 150 countries, including senior business people, high ranking civil servants and leading academics. Procurement and Supply has a major impact on organisational profitability and efficiency, and CIPS offers a ‘one stop shop’ for Procurement and Supply excellence in People, Processes and Performance. CIPS has local operations in the UK/Europe, Australasia, Africa, Middle East/North Africa and Singapore.

Classification Information
Job title / Professional Licensing Manager
Contract Type / Permanent
Contract Level / Manager
Job Family / Professional/Specialist
Job Grade / P4
Salary Band / B
Departments / Location / Professional Standards and Regulation, Easton House
Reports to / Head of Education and Standards
Direct Reports / 3
Indirect Reports / 0
Job Summary
Reporting to the Head of Education and Standards, the Professional Licensing Manager is accountable for the design, planning and implementation of information-centred policies, incentives, controls and processes in ensuring the successful delivery of CIPS Professional, Educational standards across a variety of specialist areas of the business. The role calls for performance and risk management and high levels of interpersonal skills. The incumbent must be able to motivate and influence others to achieve cost-effective results across CIPS UK and International departments and offices. They are expected to analyse and assess problems and identify and be accountable for alternate solutions and approaches as the situation dictates as they contribute to overall organisational efficiency and success. Accountable to the Group Director of Standards and Regulation the Professional Licensing Manager must ensure the provision of service excellence for associated application, assessment and award processes through collaborative working with internal external stakeholders and the application of effective team and budgetary management skills.
A skilled communicator, team player and innovator, the Professional Licensing Manager must adopt a professional approach at all times as they will be expected to engage with external customers, many of whom will be operating in high profile senior strategic business roles.
Key Responsibilities
·  Managing, maintaining, expanding and accountable for CIPS contribution to the UK government’s apprenticeships initiative.
·  Accountable for the development, implementation and management of innovative supporting strategies and policies in respect of CIPS’ response to the Department for Business Innovation and Skills Post-16 Skills Plan.
·  Accountable for the delivery of service excellence and maintaining the integrity of the CIPS brand and processes and auditing associated with:
o  Management entry route (MER) to membership (MCIPS)
o  Fellowship (FCIPS)
o  Chartered Status (Chartered Professional)
o  Accelerated entry route (AER) to MCIPS and FCIPS
o  CIPS Qualifications APCL Exemptions and Membership upgrades
·  Managing the efficient and effective administration of the CIPS accredited degree process.
·  The effective and efficient delivery of the CIPS Competency Assessment Tool (CAT) and accountable for leveraging it to deliver new and innovative approaches to improve availability, accessibility and usability of information for stakeholders.
·  Support other CIPS business areas to identify and develop opportunities to provide CAT technical and/or support to new and existing product offerings.
·  Actively promoting CIPS services and products, leading to increases in the CIPS global community.
·  Supplier Relationship Management (SRM) of professional licensing product and service providers.
·  Identification and management of assessors and suppliers of other services as required by the Professional Licensing Team and associated activity.
·  Accountable for the provision of relevant and timely management information on all aspects relating to the professional licensing products and team.
·  Setting and managing the annual budget for the CIPS Professional Licensing Team.
·  Contributing to the Professional Standards and Regulation strategic and operational plans as they relate to professional licensing and educational development and standards.
·  Accountable for the management of the annual review of the CIPS Global Standard and the associated MER and CER question banks and processes.
·  Supporting the periodic review of CIPS qualifications.
·  Providing timely reports and updates to the Professional Standards and Regulation Leadership Team on changing patterns and/or areas of concern within professional licensing.
·  Planning and accountable for the management of the Professional Licensing Team relating to quality requirements, customer expectations and targets, maintaining CIPS reputation and brand.
·  Motivate, manage and develop the Professional Licensing Team to ensure an ethos based on high performance and continuous improvement.
·  Demonstrate and promote supportive and effective team working within and between teams across the CIPS UK and International organisation.
·  Promote and embed a culture of information sharing and effective and accurate use of information, through the design, implementation and management of innovative information centred policies, incentives, controls and processes.
·  Support, and deputise for as appropriate, the Heads of Education Development and Standards in ensuring the successful delivery of CIPS Professional, Educational standards and representing and promoting the regulatory standards and integrity of CIPS assessments and awards.
Qualifications & Experience / Desirable / Essential
First Degree level or equivalent / ü
General management qualification / ü
Recognised professional qualification / ü
Experience of people management, leadership and development / ü
A strong team player / ü
Knowledge of and experience in assessment methodologies / ü
Highly analytical and process driven to generate innovative solutions / ü
Highly IT literate / ü
Successful project management experience / ü
Knowledge of quality systems and processes / ü
Strong verbal and written communication skills / ü
Financial awareness and demonstrable experience of managing budgets / ü
Experience of working in a regulated environment / ü
Experience of working and communicating with senior stakeholders / ü
Knowledge of the professional institute business environment / ü
Highly developed level of attention to detail / ü
Highly organised with strong administrative skills and the ability to self-manage / ü
Knowledge of Procurement and Supply / ü
Other Information
Hours / 9am to 5pm, Monday to Friday (35 hour contractual working week, but the salary has been structured to take account of the need to work some unsocial hours and possible nights away from home, and therefore no additional remuneration will be paid outside of base salary)
Life Assurance / 4 times gross annual salary for death in service
Pension / Group Personal Pension Plan, open to new staff in the following completion of the first 3 months’ of service as per Auto Enrolment
Holiday / 25 working days holiday plus statutory holidays – holiday year from 01 January to 31 December
Staff Dining / Subsidised dining room at Easton House, available for staff use from 10am to 2pm Monday to Friday inclusive
Bonus / Bonus Scheme – General Staff Bonus. Bonuses are non-contractual, not guaranteed and can be removed at CIPS’ sole discretion. Bonus payments are non-consolidated for all other contractual and non-contractual benefits including (but not limited to) pension and life assurance.

CIPS Competency Frameworks

Personal Behaviours and Qualities (Mandatory for all Staff) / Required
A / Maintains Personal Excellence / ü
B / Customer First / ü
C / Being One CIPS / ü
D / Clear Thinking / ü
E / Delivers CIPS Excellence / ü
Leadership Framework
People/ Functional Leader / Personal & Professional Excellence / Builds and Develops Shared Vision / Analysis & Decision Making / Champions Business Improvement / Delivers Results / Builds Powerful Relationships / Challenges Constructively
Core leader / ü / ü / ü / ü / ü / ü / ü
People and / or Functional Leader / ü / ü / ü / ü / ü / ü / ü
Business Leader
Strategic Leader
Customer Engagement Competency Profile / Required
Core CIPS Knowledge / ü
General Product Knowledge / ü
Customer Engagement Skills / ü
ICT Competency Profile / Level / Desirable / Essential
MS Office Word / Intermediate / ü
MS Office Excel / Intermediate / ü
MR Office PowerPoint / Intermediate / ü
MS Windows / Basic / ü
MS Outlook / Intermediate / ü
Internet Explorer / Advanced / ü
MS Visio / Intermediate / ü
MS Project / Basic / ü
CIPS Database / Intermediate / ü
Sage Finance System / Intermediate / ü
CIPS Competency Assessment Tool / Advanced / ü
CIPS Online Assessment System / Advanced / ü
CIPS CPD System / Advanced / ü
CIPS Online Global Standard Tool / Advanced / ü
CIPS PROVIDES TRAINING FOR ALL OTHER BESPOKE IT SYSTEMS

Prof Lic Manager5/5