RECORD OF PROCEEDINGS

VILLAGE COMMISSION

REGULAR SESSION

Held: September 15, 2009 Page 1 of 3

The Commission of the Village of South Charleston convened in regular session from 7:00 P.M. to 7:55 P.M. at 35 South Chillicothe Street South Charleston, OH 45368. President Tim Hines called the meeting to order with the following members and visitors present:

Mr. Tim Hines Present Mr. Russ White Present

Mr. James McKinney Present

EMPLOYEES: Mr. Josh Rice, Ms. Cheryl A Spears Derek Smith, , , Ray Myers

VISITORS: Anthony Tinch, Larry Tillman

RECORD OF PROCEEDINGS

VILLAGE COMMISSION

REGULAR SESSION

Held: September 15, 2009 Page 1 of 3

I CALL TO ORDER AND PLEDGE

II ADDITIONS CORRECTIONS AND APPROVAL OF THE MINUTES

Vice President White called for a motion to approve the minutes. Commissioner McKinney made a second. With a vote of 3/0. The minutes were approved.

III DISCUSSION OF THE BILLS WITH A MOTION TO PAY

It was clarified that the Time Warner bill is for Roadrunner service for all departments. Commissioner McKinney called for a motion to approve the bills for payment. Vice President made a second and the bills were approved to pay. 3/0

IV VILLAGE MANAGER'S REPORT

Mr. Rice has received quotes for the street repair and Woodward and Church Street. W. A. Stevens has quoted the best price and will call to schedule the work. The same company has also given a quote for cement work at the sewer plant. Quotes were also received from J.R. Nibert. Stevens was also the best quote on the cement work.

Delivery of the equipment and materials concerning the Phosphorus upgrades has been received. Mr. Canter will send on of his employees to help with the installation. Vice President White asked who was going to do the work. Mr. Rice answered that the work will be split approximately 50/50 with the village and Mr. Canter’s employee, Dave Matthews

The fire hydrants are in the process of being painted.

The tree trimming was going to be started this week but the brake line went out in the truck and was repaired this week at Riverdale.

Mr. Rice has called the Garrick Company to order salt for the winter. The company will call back with a quote. They are checking out the availability. Commissioner McKinney asked if there was going to be a shortage this winter. Mr. Rice has not heard of a shortage.

Tom Florence has called to get permission to paint red Trojan heads from the 42 41 intersection to the high school. ODOT does not have a problem. Mr. Rice wants it noted that the village will not do the upkeep. The project will have to be maintained by the organization doing the painting.

Eggeman Engineering has sent the last plans for the 41-42 project. They will submit Stage 3 to ODOT.

Mike Felton, representing Liquid Engineering, has no updates when his company will be able to do the tank inspection. The company has several jobs in the area and will schedule the village at that time.

V ACTION ITEMS

Resolution 2009-09 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR was read by President Hines. With a motion by Vice President Russ White and a second by Commissioner McKinney the resolution passed.3/0.

ORDINANCE 2009-07 A RESOLUTION REPEALING ORDINANCE 2005-11 REGARDING THE PLACEMENT OF MAILBOXES AND VARIOUS OTHER ITEMS IN THE VILLAGE OF SOUTH CHARLESTON RIGHT-OF-WAY AND ESTABLISHING CERTAIN REGULATIONS GOVERNING THE SAME was read by President Hines. With a motion by Commission Jim McKinney and a second by Vice President White the motion carried and the ordinance passed with a vote of 3/0.

The village tax ordinance was discussed. All commissioners agreed that the village will continue with the present ordinance and amend it to read that no penalties will be collected for not filing estimated taxes.

VI INTERIM CHIEF'S REPORT

Derek Smith the Interim Police Chief introduced himself to the commission. Mr. Smith showed the Commissioners the badge stickers that he has purchased to pass out to the children of the village. He and Mr. Rice have been discussing the use of auxiliary officers. He has released Officer Ward and Officer Larson from training.

VII CLERK'S REPORT

The clerk noted that she had placed Revenue status reports into the packets. The clerk has called the bank and is checking on investing part of the MMA into an 8 month CD with a higher interest rate than the account is receiving now. The account is not earning any more interest than the primary checking account. The clerk will seek out more information as to what can be done with the public funds. The clerk notes that the investment would have to be low risk and fairly liquid.

The Capital Electric Company was called and it was noted that the traffic controller lease will be paid in full in Februrary of 2010.

R.I.T.A. is going to send out letters to delinquent tax filers in October. The organization has a court date set in the village on December 9, 2009 from 9:00 until 4:00 pm. Court will be held in the Town Hall.

The newsletter is done and ready to go to the printers.

VIII COMMISSIONER COMMENTS

Commissioner White asked if the flier from Clark State about Grant Writing was something Mr. Rice wanted to attend. Mr. Rice noted that he would like to attend but the Commission Meeting time will have to be changed. The Commissioners agreed to have the meetings held at 5:00 PM for the month of October and November so that Mr. Rice can attend the class.

IX PUBLIC COMMENTS

Anthony Tinch had some comments on some traffic violations. He questioned if the police were doing there job. He also questioned condition of the equipment in the cruisers.

Officer Myers reported on a JAG grant he is working on for the police department. He is working on a Walmart grant also. Discussion ensued as to whether a percent of the grant could be paid to the procurer of the grant. The commission stated that it would have to be investigated if it was legal to pay the employee for procuring a grant. The commission stated that all grants would have to be brought to Mr. Rice first. Mr White noted that a situation of writing grants would have to be controlled. The employee has other duties that need to be attended to first. If the Village Manager is paid to write grants then that would be part of his job. Commissioner McKinney noted that the chain of command needed to be followed. The grant applications would have to be taken to Interim Chief Smith first. Mr. Smith would then pass the grant application onto the Village Manager. Mr. Rice.

Linda Pitstick, the Mayor's Court Clerk stated that the Computer Fund that Mr. Myers referred to is to be used for the computerization of the court. She is not sure the fund is supposed to support anything for the cruiser. That information would have to be researched. Commissioner McKinney noted that the grant should be placed in front of the Village Manager first.

XI MOTION TO ADJOURN REGULAR SESSION AND ENTER INTO EXECUTIVE SESION FOR PERSONNEL MATTERS.

Vice President White made a motion to recess regular session and enter into executive session. Commissioner McKinney seconded the motion. With a vote of 3/0 the meeting adjourned into executive session.

XII MOTION TO ADJOURN EXECTUTIVE SESSION RE ENTER REGULAR SESSION AND ADJOURN

Vice President White made motion to adjourn executive session and re enter into regular session. Commissioner McKinney seconded the motion. With a vote of 3/0 the executive session ended and the regular session resumed. No actions were taken. Vice President White made a motion to adjourn. Commissioner McKinney seconded the motion. With a vote of 3/0 the meeting adjourned at 7:55 PM

ATTEST APPROVE

______

Cheryl Spears/clerk Tim Hines/ President

I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE AND CORRECT COPY OF THE MINUTES AS TAKEN TROM THE RECORDS ON FILE IN THE OFFICE OF THE CLERK OF THE COMMISSION OF THE VILLAGE OF SOUTH CHARLESTON.

RECORD OF PROCEEDINGS

VILLAGE COMMISSION

REGULAR SESSION

Held: September 15, 2009 Page 1 of 3

The meeting was adjourned till October 6, 2009 at 5:00 P.M. at the 35 South Chillicothe Street South Charleston, OH 45368.

All formal actions of the of Village of South Charleston concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

RECORD OF PROCEEDINGS

VILLAGE COMMISSION

REGULAR SESSION

Held: September 15, 2009 Page 1 of 3