November 28, 2016
(1)
The Commissioners’ meeting was called to order in their meeting room at9:00 a.m. Karen Skoog was excused until 9:30. Steve Kiss led the invocation. Mike Manus led the flag salute.
(2)
K. Skoog arrived at 9:30.
(3)
The Board discussed water, emergency medical services, and wolves.
(4)
Human Resources Manager Spencer Shanholtzer was present to request an executive session regarding collective bargaining pursuant to RCW 42.30.140(4)(a) for60 minutes from 10:00 to 11:00. Also present were Auditor Marianne Nichols, Treasurer Terri Miller, and Financial Manager Jill Shacklett. M. Manus requested an additional 15 minutes to 11:15.
(4)
Interim Community Development Director Andy Huddleston was present for an update. The group discussed water issues arising from the Whatcom v. Hirst decision. Also discussed was the search for a Director, trainings, and office coverage.
(5)
The Board recessed for lunch at 12:10.
(6)
The Board conducted a workshop on the proposed 2017 Budget. J. Shacklett was present. Also present periodically throughout the workshop were Newport Miner News Editor Don Gronning, Public Works Director Sam Castro and county resident Bob Eugene.
(7)
Prosecutor Dolly Hunt was present for a legal update. Also present were Newport Miner Reporter Sophia Aldous and B. Eugene. Topics discussed included water, an emergency medical services district, and a constituent concern regarding livestock at large.
(8)
Counseling Services Director Annabelle Payne was present for an update. Also present were S. Aldous and B. Eugene. Topics covered included the DD Advisory Council, Electronic Medical Records, Funding for the Substance Use Disorder Program, a Volunteer Recognition Event sponsored by the Panther Coalition to celebrate the efforts to prevent youth substance use, and an Incident Command training.
(9)
Public Comment Period – There were no persons present for comment.
(10)
Consent Agenda – Motion was made by K. Skoogto approve the Consent Agenda. Motion was seconded by S. Kiss.Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s November 21, 2016 meeting and the following items:
Investment Earnings (year-to-date):$25,661.24
Payroll Change Notice:
Auditor –
Kimberly Nutter, Part Time Mail Assistant, $10.68/hr., Effective 11/22/2016
(11)
The Board discussed 2017 holiday closures.
(12)
At 4:30 p.m., M. Manus declared the meeting continued to November 29.
November29, 2016
(13)
The meeting resumed at 9:00 a.m. M. Manus was excused tocanvass and certify the General Election.
(14)
Public Works Update – Present were S. Castro, B. Eugene, and Signs & Markers Technician Paul Hillestad.
P. Hillestadexhibiteda vandalized road sign and reported a number of road signs have been stolen, vandalized or destroyed. The group discussed safety concerns when road markings are not clearly visible or nonexistent, and, the cost to replace signs and markers.
M. Manus and County Engineer Don Ramsey joined the meeting at 9:40. P. Hillestad was excused from the meeting.
The update continued with discussion regarding a funding opportunity through the implementation of a Solid Waste Caucus Charter, tarping safety at the transfer station, jail projects, POVN, roads maintenance, and the South County Gate Way Sign.
D. Ramsey reviewed items to be addressed at the upcoming workshop and public hearing for the Six-Year Transportation Improvement & Construction Program.
(15)
Bid Opening-Janitorial Services BG-2016-138 – Present were S. Castro, D. Ramsey and B. Eugene. The hearing was opened and the notice was read. One bid was received in the total amount of $3,850.00 per month from Red Rose Carpet Cleaning of Oldtown, Idaho. There being no discussion, the hearing was closed.S. Castro requested to review the bid and return with a recommendation later in the day.
(16)
ITS Director Mark Lemen was present to review the Divco contract. Also present was J. Shacklett. The Board requested M. Lemen acquire a more suitable maintenance plan.
(17)
The Board discussed a request for reimbursement. Also present was J. Shacklett.
(18)
The Board recessed for lunch at 12:00.
(19)
Solid Waste Coordinator/Assistant to the Director Amanda Griesemer was present at the Board’s request to receivea token of appreciationfrom Republic Services for the Solid Waste Department. Also present was S. Castro.
(20)
S. Castro was present with a recommendation to the Board to award the Janitorial Services contract to Red Rose Carpet Cleaning. Also in attendance were A. Griesemer and J. Shacklett. Motion was made by S. Kiss to execute a contract with Red Rose Carpet Cleaning for $3,850.00 per month for the cleaning of the county office and administration buildings. Motion was seconded by K. Skoog. Motion carried unanimously.
(21)
S. Castro was present to discuss the need for a scissor lift for safety purposes at the tarping station. Also present was A. Griesemer. Motion was made by S. Kiss to approve the purchase of a scissor lift. Motion was seconded by K. Skoog. Motion carried unanimously.
(22)
The Board conducted a workshop on the proposed 2017 Budget. J. Shacklett was present.Also present periodically throughout the workshop were D. Gronning and Assessor Jim McCroskey.
(23)
Public Hearing - 2017 Property Tax Levy for General Fund and Road District Fund. Present was county resident Tim Ibbetson.
The hearing was opened and the notice was read. M. Manus addressed resolutions regarding a finding of substantial needallowing a county to increase the levy amountby one percent per RCW 84.55.0101. T. Ibbetson requested clarification. Being no further discussion, the hearing was closed.
Motion was made by S. Kiss to approve the declaration of substantial need for the county general fund. Motion was seconded by K. Skoog. Motion carried unanimously.
Making a Declaration of Substantial Need for Purposes of Setting the Limit Factor for the General Fund Property Tax Levy for 2017
RESOLUTION NO. 2016-35, COMMISSIONERS’ RECORDING
Motion was made by K. Skoog to approve the declaration of substantial need for the county road district fund. Motion was seconded by S. Kiss. Motion carried unanimously.
Making a Declaration of Substantial Need for Purposes of Setting the Limit Factor for the Road Fund Property Tax Levy for 2017
RESOLUTION NO. 2016-36, COMMISSIONERS’ RECORDING
Motion was made by S. Kiss to increase the general levy by one percent. Motion was seconded by K. Skoog. Motion carried unanimously.
Increasing the 2017 General Fund Property Tax Levy by 1%
RESOLUTION NO. 2016-37, COMMISSIONERS’ RECORDING
Motion was made by S. Kiss to increase the road district levy by one percent. Motion was seconded by K. Skoog. Motion carried unanimously.
Increasing the 2017 Road Fund Property Tax Levy by 1%
RESOLUTION NO. 2016-38, COMMISSIONERS’ RECORDING
(24)
Colville National Forest District Ranger Gayne Sears and Kaniksu National Forest District Ranger Tim Knightwere present to review roads and trails which may be open for winter recreation. Also present were T. Ibbetson, members of the Winter Knights Snowmobile Club: Norris Boyd, Glen Mumm, and Frank Young; and, representatives from the Forest Service Dan Gilfillan and Nan Berger.
N. Boyd presented a state-produced map indicatingsnowmobile trails and requested roads/trails be open to provide connectivity to Priest Lake. Recognizing the importance of the trail system, G. Sears granted a one-year agreement for snowmobile-only traffic on CCA Creek Road with provisions that safety markings be placed in the slide area. The group agreed to meet for a field trip to assess the conditions of the road, to identify areas where markings are needed, and to determine where gates need to be placed in the Spring.
(25)
Correspondence Received:
11.24Washington State Department of Commerce-2016 Environmental Permitting Grant to support local economic development.
11.25US Army Corps of Engineers-Notice of Availability of Draft Environmental Assessment & Clean Water Act Analysis.
11.26Martin Hall Facility Board-November Agenda and October Minutes.
11.27J. White-Orient Watershed Project
(26)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 282,055.47
Counseling Services$ 56,235.14
Crime Victims Compensation$ 178.53
Fair$ 51.31
Park$ 225.87
Road$ 95,759.27
Emergency 911 Communications$ 35,651.18
Growth Management$ 1,062.38
Public Facilities$ 2,379.48
Capital Projects$ 39.22
Solid Waste$ 16,381.21
Equipment R&R$ 18,231.74
IT Fund$ 13,206.27
Sheriff’s Trust$ 1,470.00
TOTAL$ 522,961.87
Checks 161183 through 161222 totaling $47,375.17and Electronic Fund Transfers 9997 through 10187 totaling $448,067.43dated November 23, 2016. Includes Jr. Taxing Districts.
Checks161265 through 161307 totaling $49,691.05 and Electronic Fund Transfer 10188 totaling $1,218.69 dated November 28, 2016. Includes Jr. Taxing Districts.
(27)
M. Manus declared the meeting adjourned at 4:55 p.m.
ATTEST: s/ APPROVED: s/
Rhonda Cary, Clerk of the Board Mike Manus, Chair of the Board
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