January 29, 2018
The meeting of the Pend Oreille County Commissioners was called to order at 9:20 a.m. in their meeting room. Present were Chair Stephen Kiss, Vice-Chair Mike Manus, Commissioner Karen Skoog, and Clerk of the Board Rhonda Cary. M. Manus offered the invocation. K. Skoog led the flag salute.
(1)
S. Kiss provided an update on the smelter meeting and the Martin Hall Board meeting he attended last week. K. Skoog provided an update on the Fertile Valley Projectpublic meeting she attended last week. M. Manus spoke about a meeting with members of PANTRA.
(2)
The Board discussed the request by the Economic Development Council (EDC).
(3)
The Board recessed for lunch at 12:00 p.m.
(4)
Northern Regional Representative for Congresswoman McMorris Rodgers Andrew Engell dropped by to visit with the Board about current issues and to provide an update from the meeting of the Eastern Washington Council of Governments.
(5)
County resident Shannon Hansen was present to discuss her interest in serving on the Planning Commission.
(6)
Northeast Tri County Health District Administrator Matt Schanz was present for a Board of Health update. Also present was county resident Bob Eugene. Topics covered included vaping, legislative issues regarding Group B water systems, Tobacco 21, Hirst, landfill monitoring, and alternative water supply. Also discussed was Better Health Together.
(7)
WSU Extension Director Mike Jensen was present with Master Gardeners Volunteer Coordinator Dixie Chichester, and Master Gardeners Janet Kobylarz and Jan Wood. Also present was B. Eugene. K. Skoog was excused. The group discussed the greenhouse regarding improvementsand current use. The Master Gardeners requests permission from the Board to apply for a line extension and engineering estimate from PUD for power. Motion was made by M. Manus to approve the request. Motion was seconded by S. Kiss. Motion carried unanimously.
(8)
K. Skoog returned at 2:55 p.m.
(9)
Prosecuting Attorney Dolly Hunt provided a legal update. In attendance were B. Eugene and local resident Denise Teeples. Topics discussed included the wolf poaching case, drug related and property crimes, a product to assist with public records requests, andthe EDC contract.
(10)
Public Works Director Sam Castro was present to review policy regarding service contracts. Also present were B. Eugene and D. Teeples. M. Manus was excused.
(11)
M. Manus returned at 3:50 p.m.
(12)
Public Comment – Present were county residents JohnHolybee and Sandy Coelho. S. Coelho inquired about an earlier meeting regarding the Master Gardeners and the possibility of a Farmers Market on county property. J. Holybee expressed opposition to the HiTest project.Conversation continued by both individuals focused on the HiTest project.
(13)
At 4:45 p.m., S. Kiss declared the meeting continued to January 30.
January 30, 2018
The meeting resumed at 11:25a.m. S. Kiss was excused to attend the AFRC meeting in Colville.
(14)
Public Works Update – Present were S. Castro, County Engineer Don Ramsey, Office Manager/Risk Manager Teresa Brooks, Fleet Accountant Teresa Deal, B. Eugene, and D. Teeples.
S. Castro discussed time-sensitive projects and requested a temporary change order authorization. Motion was made by K. Skoog to approve the change order authorization limit increase request up to $25,000 for the Sullivan Lake, Indian Creek, and Fertile Valley projects. Motion was seconded by M. Manus. Motion carried unanimously.
D. Ramsey discussed the Washington State Department of Transportation (WSDOT)replacement of two culverts on Highway 20 which will result in detours. Motion was made by K. Skoog approving the Vice-Chair to sign the Detour Agreement with WSDOT. Motion was seconded by M. Manus. Motion carried unanimously.
Local Agency Haul Road/Detour Agreement with Washington State Department of Transportation for State Route 20 (Cusick-Meadow Rd, Westside Calispell Rd. and McKenzie Rd.)
AGREEMENT NO. 2018-06, COMMISSIONERS’ RECORDING
S. Castro requested approval to purchase a drone to assist with federal aid projects. Motion was made by K. Skoog to authorize Public Works to purchase a UAV drone to assist with the construction and inspection of Public Works projects in the amount of approximately $12,000. Motion was seconded by M. Manus. Motion carried unanimously.
S. Castro requested approval to advertise for bids for road surface preparation and the chip seal program. Motion was made by K. Skoog to approve to move forward with the request for proposals for the 2018 County Arterial Preservation Program asphalt and oils. Motion was seconded by M. Manus. Motion carried unanimously.
Update items included the public meetings and costs forupcoming projects, disposal of vehicles, correction to the ER&R rate, the Solid Waste Comprehensive Plan update, the solid waste rate public hearing, the courthouse elevator, potential funding sources, the janitorial contract, service contracts, and road restrictions.
(15)
The Board recessed for lunch at 12:35 p.m.
(16)
Human Resources Manager Spencer Shanholtzer was present to review contracts.
Motion was made by K. Skoog to approve the MOA between Pend Oreille County and Teamsters Union 690 regarding the Christmas Eve paid holiday for deputies. Motion was seconded by M. Manus. Motion carried unanimously.
Memorandum of Agreement between Pend Oreille County and Teamsters Local Union No. 690
CONTRACT NO. 2018-08, COMMISSIONERS’ RECORDING
Motion was made by K. Skoog to approve the contract with Kevin Wesley for professional services. Motion was seconded by M. Manus. Motion carried unanimously.
Contract for Professional Services between Pend Oreille County and the Wesley Group
CONTRACT NO. 2018-09, COMMISSIONERS’ RECORDING
(17)
Consent Agenda - Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by M. Manus. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s January 22, 2018 meeting and the following items:
Investment Earnings (year-to-date estimate):$8,547.85
Payroll Change Notice:
Public Works-Solid Waste –
Barbara Laurich, 4/5-time, Effective 2/04/2018
Sheriff-Corrections –
Christopher Thibodeau, Step 2, $3,220.02/mo., Effective 2/01/2018
Advertise for Public Hearing regarding Solid Waste Rates
Agreementwith Robin McCroskey for Indigent Defense Services Preliminary Appearance Representation
CONTRACT NO. 2018-10, COMMISSIONERS’ RECORDING
Reappointment of Mary Beth Murphy to the Parks & Recreation Advisory Board
Contract with Bridgeview Consulting, LLC for the County All Hazard Mitigation Plan Update
CONTRACT NO. 2018-11, COMMISSIONERS’ RECORDING
2018 Hotel/Motel Tax Budget
(18)
County resident John Galley was present to speak about Otter Creek. Also in attendance were S. Castro, D. Ramsey, and Senior Design and Construction Engineer George Luft. Discussion included insufficient and failing culverts resulting in flooding, silt build-up, the permitting process for mitigation, a local meeting with the Conservation District, and a meeting with legislators.
(19)
M. Manus spoke about healthcare integration.
(20)
Motion was made by K. Skoog to reappoint Margie Fedderly to the Board of Equalization. Motion was seconded by M. Manus. Motion carried unanimously.
(21)
Correspondence Received:
01.26NETCHD-2018 Meeting Schedule
01.27G. Sears-Noisy John Roadside Danger Tree Removal Project
01.28Rural Resources-Meeting Agenda
01.29WSLCB-Highpoint Wellness, LLC, Mark Malmquist, Marijuana Producer & Processor, 461 McCloud Creek Road, Assumption of License from Green Peaks
01.30M. Fedderly-Request for Reappointment to the Board of Equalization
01.31S. Coelho-Request for Appointment to the Planning Commission
01.32Economic Development Council-Follow up letter as requested
01.33P. Luby-Request for Appointment to the Planning Commission
(22)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense $ 309,388.48
Counseling Services $ 66,142.12
Crime Victims Compensation $ 233.99
Fair $ 547.26
Park $ 303.40
Road $ 147,081.01
Emergency 911 Communications $ 9,365.55
Public Facilities $ 16,864.41
Capital Projects $ 233.23
Solid Waste $ 14,002.69
Risk Management $ 961.10
Equipment R&R $ 78,667.79
Unemployment Compensation $ 5,305.30
IT Services $ 14,876.74
TOTAL $ 663,973.07
Checks 170407 through 170440 totaling $45,672.81 and Electronic Funds Transfers 16087 through 16275 totaling $481,227.64 dated January 25, 2018. Includes Jr. Taxing Districts.
Checks 170441 through 170532 totaling $161,870.22 and Electronic Funds Transfers 16276 and 16277 totaling $2,578.34 dated January 29, 2018.
(23)
Motion was made by K. Skoog to adjourn the meeting. Motion was seconded by M. Manus. Meeting adjourned at 4:15 p.m.
APPROVED: /s/
Chair of the Board
ATTEST: /s/
Clerk of the Board
Pend Oreille County Commissioner Minutes – January 29, 2018 Page | 1