December 12, 2016
(1)
The Commissioners’ meeting was called to order in their meeting room at 9:20 a.m. Present were Chair Mike Manus, Vice-Chair Karen Skoog, Commissioner Stephen Kiss and Clerk of the Board Rhonda Cary. S. Kiss offered the invocation.M. Manus led the flag salute.
(2)
The Board discussed the budget andwater banking.
(3)
Interim Community Development Director Andy Huddleston was present for an update. Also present were consultant Gregg Dohrn, county resident Tim Ibbetson, and Land Development ConsultantDavid Hood.
A. Huddleston presented two short plats for review and approval. Motion was made by K. Skoog to approve the Lost Creek Estates 2nd Addition Amended Replat of Lot 3D. Motion was seconded by S. Kiss. Motion carried unanimously.Motion was made by S. Kiss to approve the Lost Creek Estates 3rd Addition Short Plat. Motion was seconded by K. Skoog. Motion carried unanimously.
Update items included a Hearings Examiner, commercial projects, land use, HiTest Sand, and compliance with the Growth Management Act. Also discussed were budget items and vacation rentals.
(4)
The Board recessed for lunch at 12:35.
(5)
HUB International Northwest Account Executive Fred Lee and WRCIP Marketing Director Rhonda Ross were present to discuss insurance quotes for the county. Also present were Prosecutor Dolly Hunt and Office Manager/Risk Manager Teresa Brooks. R. Ross reviewed and compared rates and coverages under the rural insurance program versus the county’s current program.
(6)
D. Hunt was present for a legal update. Also present was county resident Bob Eugene. Discussion included water banking, regular meeting days, previous litigation and public records requests.
(7)
Public Comment Period – There were no persons present for comment.
(8)
M. Manus declared the meeting continued to December 13.
December 13, 2016
(9)
The meeting resumed at 9:10 a.m. All members were present.
(10)
Public Works Update – Present were Public Works Director Sam Castro, Engineering Technician Mike Kirkwood, and County Engineer Don Ramsey. S. Castro reviewed thecontract for janitorial services and requested approval. Motion was made by K. Skoog to approve the Purchased Service Agreement with Red Rose Carpet Cleaning for janitorial services. Motion was seconded by S. Kiss. Motion carried unanimously.
Purchased Services Agreement for BG-2016-138 Pend Oreille County Janitorial Services
CONTRACT NO. 2016-30, COMMISSIONERS’ RECORDING
Update items included safety at the transfer station tarping area, cell phone tower contracts, road maintenance agreements, FEMA/Homeland Security trainings, close out of the West Branch Bridge #2 Project, the Equestrian Trail project,snowplow turnaround areas, and Yocum Lake Road. Additionally, S. Castro requested to close the Public Works office early on Friday, December 23 with the provision employees use personal leave time. The Board was favorable to the request.
(11)
Public Hearing – 2017-2022 Six-Year Transportation Improvement Program (STIP) and 2017 Construction Program. Present were S. Castro and D. Ramsey. The hearing was opened and the notice was read. D. Ramsey summarized the Annual BridgeReport, the STIP and the Construction Program. Following discussion, the hearing was closed.
Motion was made by K. Skoog to approve the adoption of the Six-Year Transportation Program and the Annual Construction Program for 2017. Motion was seconded by S. Kiss. Motion carried unanimously.
2017-2022 Six Year Transportation Improvement Program Annual Construction Program for 2017
RESOLUTION NO. 2016-39, COMMISSIONERS’ RECORDING
(12)
WSU Extension Director Mike Jensen and Financial Manager Jill Shacklett were present to review budget items.
(13)
The Board reviewed the 2017 Budget Summary. J. Shacklett was in attendance.
(14)
The Board recessed for lunch at 12:35 p.m.
(15)
ITS Director Mark Lemen was present for an update. Discussion includedsoftware upgrades and recommended revisions to theDivcomaintenance agreement. S. Castro arrived to the meetingto review the agreement.
(16)
G. Dohrn was present for an update. Also present were A. Huddleston and B. Eugene.G. Dohrnreviewed a draft of the proposed amendments to the Development Standards.
G. Dohrn presented a draft of an agreement with the Department of Commerce regarding the Environmental Permitting Grant. Motion was made by S. Kiss to authorize the chair to sign on behalf of the board the interagency agreement with the Department of Commerce subject to final review. Motion was seconded by K. Skoog. Motion carried unanimously.
G. Dohrnexhibited a draft of the Cusick/Usk Urban Growth Area Sub-Area Plan Work Program. Discussion included continual consultation with stakeholders, zoning and land use, designation of areas suitable/unsuitable for development, service area for water and sewer, and establishing a steering committee.
(17)
Colville National Forest District Ranger Gayne Sears was present for an update. Also present was B. Eugene. Discussion included scheduling an annual briefing on FERC projects, an agreement for snowmobile use on roads, correspondence regarding the LeClerc Allotment, OHV connectivity and loops, RAC grants, CCA Road, and the Limestone/Silver project.
(18)
Motion was made by K. Skoog to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s December 5, 2016 meeting and the following items:
Investment Earnings (year-to-date):$27,674.49
Payroll Change Notice:
Counseling Services –
Linda Baker, Retirement, Effective 01/03/2017
Martina Coordes, Resignation, Effective 11/30/2016
Amendment No. 3 Final to Loan No. L1400009/L14S0009 between the Department of Ecology and Pend Oreille County
AGREEMENT NO. 2016-63, COMMISSIONERS’ RECORDING
Amendment No. 3 to Grant No. G1400385 between the Department of Ecology and Pend Oreille County
AGREEMENT NO. 2016-64, COMMISSIONERS’ RECORDING
Interlocal Agreement for School Resource Officer between Pend Oreille County, Pend Oreille County Sheriff and Newport School District #056-415
AGREEMENT NO. 2016-65, COMMISSIONERS’ RECORDING
Approval of Promotion for Counseling Services Employees Effective January 1, 2017: Jodi Rumph to Account Services Specialist; and, Kelly Alliger to Business Administrative Assistant
Approval for Counseling Services to Advertise for and Hire a Receptionist
2017 Holidays Notice
(19)
M. Manus declared the meeting continued to December 14.
December 14, 2016
(20)
The meeting resumed at 9:45 a.m. All members were present.
(21)
The Board conducted a workshop to review the proposed 2017 budget. J. Shacklett was present.
(22)
The Board recessed at 11:00 a.m. to make their meeting room available for a staff potluck and Christmas party. Various county employees stopped in during their lunch break for the event.
(23)
The Board reviewed the job description for the Community Development Director.
(24)
A. Huddleston was present to update the Board on the Parks budget. J. Shacklett was present.
(25)
The Board reviewed the Divco service agreement and the warranty language for the HVAC unit in the data center. The Board was in consensus to amend the service agreement from quarterly to annually.
(26)
Motion was made by K. Skoog to approve the job description for the Community Development Director and to advertise the position. Motion was seconded by S. Kiss. Motion carried unanimously.
(27)
The Board discussed individual assignments on community Boards.
(28)
Motion was made by M. Manus to elect Commissioner Skoog as Chair and Commissioner Kiss as Vice-Chair following the Swearing-In Ceremony on January 3, 2017. Motion was seconded by S. Kiss. Motion carried unanimously.
(29)
The Board was in consensus to deny areimbursement request.
(30)
The Board reviewed a draft Interlocal Agreement for Water Banking in WRIA 55.
(31)
Correspondence Received:
12.05POC Assessor-Levy Certification and Resolution from the following: Public Hospital District #2, Cemetery District #1, Town of Ione, Fire District 4, Town of Metaline Falls, Town of Metaline, Cemetery District #3, Cemetery District #2, Town of Cusick, South Pend Oreille Fire and Rescue, Library District, Fire District #8, Fire District #6, Fire Protection District #2, Public Hospital District #1, Fire District #5
12.06G. Sears-Response to November letter
(32)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$480,336.10
Counseling Services$ 73,934.06
Crime Victims Compensation$ 248.97
Fair$ 601.94
Law Library$ 258.50
Park$ 1,083.95
Road$ 215,110.45
Auditor’s O&M$ 8,467.29
Drug Enforcement$ 140.20
Emergency 911 Communications$ 45,873.09
Extension Education$ 3,197.15
Growth Management$ 978.26
Low Income Housing/2060$ 616.67
Public Facilities$ 2,695.70
Capital Projects$ 12,241.80
Solid Waste$ 36,542.08
Risk Management$ 3,734.00
Equipment R&R$ 32,274.21
IT Fund$ 18,815.80
Sheriff’s Trust$ 819.00
TOTAL$ 937,969.22
Checks 161403 through 161449 and 161451 through 161488 totaling $59,916.30 and Electronic Fund Transfers 10190 through 10429 totaling $527,648.82 dated December 9, 2016. Includes Jr. Taxing Districts.
Checks 161490 through 161668 totaling $413,944.13 and Electronic Fund Transfer 10430 totaling $3,282.52 dated December 12, 2016.
(33)
M. Manus declared the meeting adjourned at 3:55 p.m.
ATTEST: s/ APPROVED: s/
Rhonda Cary, Clerk of the Board Mike Manus, Chair of the Board
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