THE AUSTRALIAN GARDEN HISTORY SOCIETY

KINDRED SPIRITS FUND

On her death Lady Law-Smith bequeathed to the Australian Garden History Society the publication rights to the book, ‘Kindred Spirits: A Botanical Correspondence’,published by the Society in 1999. It followed that money from sales of the book provide funds to the AGHS. As a tribute to Lady Law-Smith the money was placed in a special fund named the Kindred Spirits Fund.

The fund’s purpose is to support the AGHS in carrying out its mission and objectives to foster the scholarly, scientific, literary and artistic aspects of the Society and for the advancement of education and other purposes beneficial to the community through the AGHS. In recent years this Fund has been further strengthened by further generous donations from our members.

CONTENTS

GUIDELINES NMC & KSF SUB-COMMITTEE

GUIDELINES FOR APPLICANTS

APPLICATION FORM

GUIDELINES FOR APPLICANTS FOR GRANTS FROM THE KINDRED SPIRITS FUND

Who Can Apply

Students completing their Honours or Post Graduate studies, Authors, Educators, orHistorians are encouraged to apply for Kindred Spirit grants from this fund. Applicants need not be members of the Society. Other organisations/associations with similar objectives to AGHS may also apply.

Application Process and Application Form

Applications are open

Information Required

A description of the project, including the significance of it in relation to the mission and objectives of the Australian Garden History Society is required. Information about you and any information that is relevant to your application,such as your current qualifications andestimated costs of the project (based on quotations and/or invoices) must be provided. The amount of funding must show details of other income sources, including any ‘in-kind’ support. A project timeline must clearlyoutline the duration and project stages, including milestones. A project officer(the applicant)must be nominated to provide the Society with progress reports, account for expenditure, execute quality control, follow-up any related activities and sign-off and make a final report on the grant.

Successful Grants

After successful applicants have been notified, agreements must be signed and arrangements negotiated regarding the periodic transfer of funds based on documented progress reports of the project.

The AGHS Kindred Spirits Fund must be acknowledged on the final project, including the authorised logo where possible and a statement of acknowledgement. Additionally the Society may wish to publicise its involvement by issuing media releases and associated publicity on the project. The applicant may also be asked to publicly present the project to AGHS members, at a location to be decided upon by both parties. Some projects may also be recommended to be published in the Society’s journal Australian Garden History.

GUIDELINES FOR BRANCH COMMITTEES AND NMC

(1)The AGHS mission statement

AGHS - The Australian Garden History Society promoted awareness and conservation of significant gardens and cultural landscapes through engagement, research, advocacy and activities

(2)Who/What qualifies?

  • Undergraduate Students completing Honours
  • Post Graduate Students
  • Authors
  • Historians
  • Artists
  • Educators

(3)Nomination/Approval Process

  • All applicants must submit the completed form (below) to the National Management Committee
  • the National Management Committee revises and recommends applicants to the Kindred Spirits Fund sub-committee
  • Further information may be requested by the KSF Sub-committee prior to a final selection

(4)Form Used

  • Standardised form (see below)

(5)Information Required

  • Description of project (including significance and relation to the AGHS mission statement)
  • Previous grants (source)
  • Estimated costs based on quotation
  • Inputs from all parties (including in-kind)
  • Project timeline, noting project milestones

(6)Funding Granted

  • There is no minimum amount
  • Maximum amount is discretionary (up to $5,000, Max $2,500 per Honours/Post Grad Student)
  • Division of costs amongst partners (inputs)
  • Monies not used within a two-year period to be returned

(7)Grant Management (Executive Officer)

  • Signed agreement with recipient
  • Payments based on written progress reports according to agreed project plan

(8) Publicity/PublicRelations.

  • Encouraging suitable applications
  • Reporting grants given, and progress reports
  • The AGHS Kindred Spirits funding must be acknowledged on the final project, including the authorised logo featured on the finished work where possible
  • Copyright clearance on use of project material/photographs is expected, but can be negotiated
  • Publicising completed projects
  • Public/AGHS membersaccess assurances

Australian Garden History Society

Kindred Spirits Fund Application Form

APPLICANTS DETAILS:

Name of Project: ______

Type of Project: Please tick one of the following

Honours Student Post Grad Research Book/Publication Exhibition Scientific Research Other

Author’s Name:

Address:

Phone: Mobile:

Email: ______

Academic Qualifications:(Honours or Post Grad Applicants only)

Current Studies: (Honours or Post Grad Applicants only)

Extra-curricular activities:(Honours or Post Grad Applicants only)

Referees:(Honours or Post Grad Applicants only)
Please name two academic referees who know your work and about the need for project funding. Please also provide contact information.

1)

2)

PROJECT DESCRIPTION:

Provide a brief description of your project, including a statement indicating how your thesis/major paper relates to the vision or objectives of the Australian Garden History Society.

PROJECT DETAILS:

Schedule of works and budgetProvide a breakdown of the works and costs and attach supporting information, plans & quotes, including any in-kind contributions. NOTE: These can be submitted as attachments to this application form.

FUNDING:

Total Cost of Project: $______

Applicants Contribution: $______

Amount Requested: $______

Previous grants (including details and amounts)

PROJECT PLAN:

Who will manage the project (with contact information)?

Does the project require specialist expertise? YES  NO 

Who will provide this expertise (with contact information):

Name:
Name:

Name:

Name:

When is the project scheduled to start and end?

Start / Stage / End

May the AGHS report on this project to its members? YES  NO 

Please note that AGHS is NOT responsible for any insurance required for this project or the obtaining of any permits.

Declaration

I understand that I shall be expected to account for the expenditure of the grant, and that a brief summary of the project and the role of the Australian Garden History Society will be presented to the Society. I also understand that a report of my project may be reported to AGHS members.

Signed

Date

Please return completed form and supporting documentation including any additional information you wish to provide to:

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