THE APPOINTMENT OF AN ACTUARY TO CONDUCT A LIABILTY VALUATION FOR POST RETIREMENT MEDICAL SUBSIDIES (GPAA 37/2016)
THE APPOINTMENT OF AN ACTUARY TO CONDUCT A LIABILTY VALUATION FOR POST RETIREMENT MEDICAL SUBSIDIES
Bid (GPAA 37/2016)
INDEXTopic Page
Terms of Reference 03 of 50 to 06 of 50
Evaluation Criteria 07 of 50 to 08 of 50
Standard Bid Documents09 of 50 to 33 of 50
Special Conditions of Contract 34 of 50 to 36 of 50
General Conditions Of Contract 37 of 50 to 50 of 50
- Terms of Reference
1. Background
1.1 Health care in South Africa is expected to change dramatically over the next few years due to movement towards the National Health Insurance (NHI). It will result in fundamental changes of medical schemes’ benefit structures and ultimately, affecting contributions payable. A drive to promote participation in the Government Employees Medical Scheme (GEMS) will result in significant changes. In addition, on 1st April 2012, 16,500 pre-1992 members of the Medihelp Medical Scheme were migrated to GEMS. This will have a significant changes to the members medical aid contributions by the state and thereby, resulting in changes to the overall expected liabilities by the state.
1.2In 2014, Alexander Forbes Health (Pty) Ltd, was requested by National Treasury to estimate an actuarial valuation of the employer’s liability as at 28 February 2014 arising as a result of post-employment heathcare benefits, The last valuation was performed by NMG Consultants and Actuaries ( ‘NMG’) as at 28 February 2009. Arecommendation was made that the next valuation be performed as at 28 February 2015, especially if there are material changes affecting the liability.
1.3Collective agreements concluded in May 2015 in the Public Service Co-ordinating Bargaining Council (PSCBC), bring a new challenge for the government in respect of the continuation benefits. Resolution 2 of 2015 brings substantial changes to the subsidy as of 1st January 2015 as as the next three years the subsidy will be adjusted by the medical inflation index plus one. Implementation of the new resolution will result in an increase in the post-retirement medical liabilities over the next MTEF period by R1.9 billion.
2. Purpose
2.1To solicit proposals from suitable service providers to conduct an actuarial valuation of the post-retirement medical liabilities in the Public Service. The service provider will be required to provide the GPAA with the following information:-
a)The estimated present value of National Treasury’s commitment to subsidies of Medical Scheme contributions in retirement for its in-service and retired employees, their spouses and dependants.
b)Expected cash-flows over the next five years relating to this liability to assist in providing estimates for the national budget.
c)The fact that there is substantial changes to the subsidy in terms of Resolution 2 ofthe PSCBC as of 1st January 2015 by 28.5 % and subsequent increases of medical index plus one for the next three years.
3.Overall Objective Of The Assignment
3.1.In conducting the actuarial valuation, the following principles of IAS 19 (AC 116)should be taken into consideration:
a)Reconciliation of the liability results between the previous valuation and the current valuation results.
b) A projection of the annual expenses for the five (5) years following the valuation date; and
c)Sensitive with respect to health care cost inflation and mortality assumptions.
d)Policy changes in the post-retirement medical assistance dispensation as a result of collective bargaining agreements concluded in May 2015.Resolution 2 of 2015
4.Scope Of Work And Expected Outcome And Deliverables
4.1 The service provider is required to conduct an actuarial valuation of the pos-retirement medical assistance obligation in respect of current public servants for annual reporting purposes. The current membership includes approximately 92,000 current pensioners and about 1.4 million in-service public servants.
4.2 The scope of the duties and functions of the appointed service provider can be summarized as follows:-
a)Issue an actuarial valuation report on the post-retirement medical liability obligation in respect of public servants.
b)The report should be specific on the amounts and accounting disclosures that are required to be shown in financial statements in line with IAS19 and SA GPAA.
4.3 The report needs to include the following:
a)Balance sheet liability.
b)An analysis of gains and losses.
c)Calculation of the various income statement components.
d)Accounting disclosures to assist in the finalization of the annual financial
statements.
e)Projection of the actuarial for the next reporting period, and
f)The report also needs to comply with APN301, the guidance note issued by the
Actuarial Society of South Africa.
5. Competency And Expertise Requirements
The service provider should have experience in providing advices or solutions on medical assistance and particularly, in the public sector. The service provider should be registered as a Financial Service Provider under the Financial Advisory and Intermediaries Act of 2002, and has been issued with a license number.
6. Conduct Of The Work
6.1The service provider will have to provide a full report (with an Executive Summary)
that covers the deliverables as per the terms of reference.
6.2 The service provider should provide final reports no later than 2nd week in January 2017 from date of awarding of the contract.
7. Reporting Requirements
The service provider will report to the General Manager: Programme 2.1.
8. Proposals
8.1 Proposals submitted should include the following details:
- An introduction to the service provider, it’s structure, composition of team and experience and company ownership.
- Indication of the relative experience of the service provider and staff to be dedicated to the project.
- A detailed project plan setting out the delivery and relative milestones, and
- A detailed pricing proposal including VAT as well as rates on a time charge basis.
9. Enquiries
Technical enquiries:
Mr. Mongezi Mngqibisa
Email:
General SCM enquiries:
All enquiries must be made in writing to:
Mr. Mooshe Nkuna
E-mail:
- Evaluation Criteria
1 = poor 2 = fair 3 = good 4 = very good 5 = excellent
Item No. / Evaluation Criteria Item90/10 Principle / Weight
A / Phase 1: Administrative compliance:
Fully comply with specification and requirements.
•SARS Tax status certificate with PIN number
•Completed SBD 3.1;(Pricing proposal)
•Completed SBD 4;
•Completed SBD 8;
•Completed SBD 9;
•Technical Response (which includes: company profile, track record and previous experience, capacity and capability
All SBD forms stated above should be completed in full signed and dated by an authorised representative of the bidder
B / PRICE (Phase 2) / 90
C / B-BBEE Status Level of Contributor / 10
Total / 100
D / Functionality(Phase 3)
1.Prioven experience of the service provider, it’s structure, composition of team and experience
- General expertise in medical assistance provisioning
- Expertise in conducting Actuarial Valuation models
- Experience of the Team
- Qualification and experience of team members
- Organizational track record and capacity to take on project of this size and ability to manage it to the end
- Industry relationships and in particular relationships with relevant institutions and ability to negotiate on behalf of the project team the intended deliverables.
- Understanding and conceptualization of the assignment (technical approach and procedures)
- Proposed methodology and approach and level of clarity
- Feasibility and alignment of proposed methodology with required outputs
- Project Management experience for similar services
- Interpretation of the project objectives, the RFP and implementation methods
- A complete set of clearly defined milestones, which depict the actual phase of the project and the time it will take to complete each phase
10
5
5
5
5
15
15
5
5
10
5
NB Minimum 60% qualifications on functionality
Sub-total / 90
B-BBEE Status level / 10
Total / 100
SBD 1
INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA)BID NUMBER: GPAA 37/2016CLOSING DATE: 18 NOVEBER 2016
CLOSING TIME: 11:00am.
DESCRIPTION: THE APPOINTMENT OF AN ACTUARY TO CONDUCT A LIABILTY VALUATION FOR POST RETIREMENT MEDICAL SUBSIDIES
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7.1 / SBD7.2 / SBD7.3)BID DOCUMENTS MAY BE POSTED TO OR DEPOSITED IN THE BID BOX SITUATED AT GPAA ADDRESSED TO:
The CEO: Government Pensions Administration Agency (GPAA)
Bid Administration
34 HAMILTON STR
ARCADIA
PRETORIA, TSHWANE
0001
Bidders should ensure that bids are delivered timorously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is generally open 8 hours a day between 08:00 to 16:30, Monday to Fridays.
ALL BIDS MUST BE SUBMITTED WITH THE STANDARD FORMS – (NOT TO BE RE-TYPED)
THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT
THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN THE BID BEING DISQUALIFIED) ALL STANADARD BIDDING DOCUMENT AS ATTACHEDNAME OF BIDDER……………………………………………………………………………………………………………
POSTAL ADDRESS………………………………………………………………………………………………………….
STREET ADDRESS…………………………………………………………………………………………………………
TELEPHONENUMBER CODE……………NUMBER……………………………………………….
CELLPHONE NUMBER…………………………………
FACSIMILE NUMBERCODE ………… NUMBER…………………………………
VATREGISTRATIONNUMBER ………………………………………………………………………
HAS A TAX CLEARANCE CERTIFICATE BEEN SUBMITTED (SBD2)? YES/NO
SIGNATURE OF BIDDER ……………………………………………………
DATE……………………………………………………
CAPACITY UNDER WHICH THIS BID IS SIGNED……………………………………………
SBD 4
DECLARATION OF INTEREST
- Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her positionin relation to the evaluating/adjudicating authority where-
-the bidder is employed by the state; and/or
-the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.
- In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.
2.1Full Name of bidder or his or her representative:……………………………………………
2.2Identitynumber: …....………………………………………………………………………….
2.3Position occupied in the Company (director, trustee,shareholder²):………………………
2.4Company Registration Number:……………………………………………………………….
2.5Tax Reference Number: ………………………………………………………………………
2.6VAT Registration Number:……………………………………………………………………
2.6.1The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.¹“State” means –
(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);
(b) any municipality or municipal entity;
(c) provincial legislature;
(d) national Assembly or the national Council of provinces; or
(e) Parliament.
²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.
2.7 Are you or any person connected with the bidder YES / NO
presently employed by the state?
2.7.1If so, furnish the following particulars:
Name of person / director / trustee / shareholder/ member: ……....………………………
Name of state institution at which you or the person
connected to the bidder is employed : ………………………………
Position occupied in the state institution: ………………………………
Any other particulars:
………………………………………………………………
………………………………………………………………
………………………………………………………………
2.7.2If you are presently employed by the state, did you obtainYES / NO
the appropriate authority to undertake remunerative
work outside employment in the public sector?
2.7.2.1If yes, did you attached proof of such authority to the bidYES / NO
document?
(Note: Failure to submit proof of such authority, where
applicable, may result in the disqualification of the bid.
2.7.2.2If no, furnish reasons for non-submission of such proof:
…………………………………………………………………….
…………………………………………………………………….
…………………………………………………………………….
2.8Did you or your spouse, or any of the company’s directors / YES / NO
trustees / shareholders / members or their spouses conduct
business with the state in the previous twelve months?
2.8.1If so, furnish particulars:
…………………………………………………………………..
…………………………………………………………………..
…………………………………………………………………...
2.9Do you, or any person connected with the bidder, haveYES / NO
any relationship (family, friend, other) with a person
employed by thestate and who may be involved with
the evaluation and or adjudication of this bid?
2.9.1If so, furnish particulars.
……………………………………………………………...
…………………………………………………………..….
………………………………………………………………
2.10 Are you, or any person connected with the bidder,YES/NO
aware of any relationship (family, friend, other) between
any other bidder and any person employed by the state
who may be involved with the evaluation and or adjudication
of this bid?
2.10.1 If so, furnish particulars.
………………………………………………………………
………………………………………………………………
………………………………………………………………
2.11Do you or any of the directors / trustees / shareholders / members YES/NO
of the company have any interest in any other related companies
whether or not they are bidding for this contract?
2.11.1 If so, furnish particulars:
…………………………………………………………………………….
…………………………………………………………………………….
…………………………………………………………………………….
3Full details of directors / trustees / members / shareholders.
Full Name / Identity Number / Personal Tax Reference Number / State Employee Number / Persal Number4 DECLARATION
I, THE UNDERSIGNED (NAME)………………………………………………………………………
CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT.
I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.
………………………………….. ..……………………………………………
Signature Date
………………………………….………………………………………………
Position Name of bidder
SBD 6.1
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011
This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution
NB:BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.
- GENERAL CONDITIONS
1.1The following preference point systems are applicable to all bids:
-the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included); and
-the 90/10 system for requirements with a Rand value above R1 000 000 (all applicable taxes included).
1.2The value of this bid is estimated to exceed R1 000 000 (all applicable taxes included) and therefore the 90/10 system shall be applicable.
1.3Preference points for this bid shall be awarded for:
(a)Price; and
(b)B-BBEE Status Level of Contribution.
1.3.1The maximum points for this bid are allocated as follows:
POINTS
1.3.1.1PRICE90.
1.3.1.2B-BBEE STATUS LEVEL OF CONTRIBUTION10.
Total points for Price and B-BBEE must not exceed100
1.4Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.
1.5.The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.
2. DEFINITIONS
2..1 “all applicable taxes” includes value-added tax, pay as you earn, income tax,
unemployment insurance fund contributions and skills development levies;
2.2“B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad -Based Black Economic Empowerment Act;
2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;
2.4“bid” means a written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals;
2.5“Broad-Based Black Economic Empowerment Act” means the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);
2.6“comparative price” means the price after the factors of a non-firm price and all unconditional discounts that can be utilized have been taken into consideration;
2.7“consortium or joint venture” means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract;
2.8“contract” means the agreement that results from the acceptance of a bid by an organ of state;
2.9“EME” means any enterprise with an annual total revenue of R5 million or less .
2.10“Firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract;
2.11“functionality” means the measurement according to predetermined norms, as set out in the bid documents, of a service or commodity that is designed to be practical and useful, working or operating, taking into account, among other factors, the quality, reliability, viability and durability of a service and the technical capacity and ability of a bidder;
2.12“non-firm prices” means all prices other than “firm” prices;
2.13“person” includes a juristic person;
2.14“rand value” means the total estimated value of a contract in South African currency, calculated at the time of bid invitations, and includes all applicable taxes and excise duties;
2.15 “sub-contract” means the primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract;
2.16“total revenue” bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007;
2.17“trust” means the arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person; and