An Invitation for Bids
USTA South Carolina is hereby soliciting bids to host
The Van Der Meer All-Star Camp
If you are interested in bidding on the 2010-2011 Van Der Meer All Star Camp, please visit the USTA South Carolina website at www.sctennis.com and select the Tournament Directors tab. There you will find detailed instructions about the bidding process and application forms. If you have any questions please contact Jessica Amick () at 803/781-2574 or toll free 800/644-7282.
2010 25th Annual Van Der Meer All Star Camp
USTA SC is now soliciting bids to host this event
This camp is a reward for SC players that have worked diligently the previous year and have achieved a Top Ten ranking in the SC Final Year End Rankings of the Boys and Girls ages 12s-18s. This camp offers players a weekend of high intensity drilling, physical fitness testing, camaraderie and competition. The program was created to reward the top players in the state for their hard work and dedication to their training by offering them a full weekend of professional expertise from top teaching pros in the state for a minimal cost. USTA would prefer a facility near the coast of SC due to the weather at the time of the year of this event but will review all bid applications received by the December 1, 2009 deadline.
USTA SOUTH CAROLINA RESPONSIBILITIES
USTA SOUTH CAROLINA WILL PROVIDE:
1.) T-shirts/player gift with All Star Camp logo
2.) Balls
3.) Player Development Committee will be involved with setting agenda, theme, and format of the camp. USTA SC Junior Competition staff will be a liaison to work with host facility and the committee.
4.) Eight volunteer Certified Teaching Professionals to help with running drills and providing instruction on court.
5.) Lodging for staff and assistance towards mileage of pros.
6.) Facility fee cover staff, facility use, carts, hoppers and F&B.
7.) Guest Speaker, chosen by host facility and committee, and his/her travel costs; to be approved with each speaker requested
8.) Pro’s gifts
HOST RESPONSIBILITIES
HOST FACILITY REQUIREMENTS:
1.) Staff: Including Tennis Director to assist in camp coordination and execution (Must pass background check by USTA SC)
2.) Facility: camp must be run on one site with a minimum of 12 courts
3.) Meals: Breakfast, Lunch, and Dinner on Saturday and Breakfast on Sunday for the players and pros (please provide a cost estimate on the attached bid form for these services)
4.) Lodging for Teaching professionals
5.) Trainer
6.) Secure discounted hotel rates near the facility site for players and pros (approximately 70 rooms)
Optional Additional Materials to include with bid:
-Pictures of the facility
-Other events held at the facility (tournaments, league championships, camps, etc.)
-Other on-site amenities (locker rooms, pro shop, etc.)
VAN DER MEER ALL STAR CAMP BID APPLICATION
USTA South Carolina
Bid Deadline: DECEMBER 1, 2009 Event Dates: February 6-7, 2010
February 5-6, 2011 (tentative)
By submitting this bid, we agree to host the VDM All Star Camp in 2010 and 2011 on dates determined by the USTA SC Player Development Committee.
City: Host Facility:
Facility Contact: Contact E-mail Address:
Facility Address: City: State: Zip:
Work Phone: Home Phone: Fax:
Projected Facility Fee Estimate: (how much you anticipate charging USTA SC for the amenities below)
Fee will cover the following: Breakfast, Lunch, and dinner on Saturday and Breakfast on Sunday for the players and pros, water/snacks for players during the camp, lodging for teaching pros, trainer, facility use, personnel, carts, and hoppers
SITE INFORMATION:
MAIN SITE INFORMATION(only one site, 12 court minimum) / # of Clay
Courts / # of Hard Courts / # Lighted Courts / # Indoor Courts
Main Site:
HOTEL INFORMATION:
Hotel Name:(List Recommended
Main Hotel First) / No. of
Rooms / Proposed Rates / Indoor Pool
Y/N / In-House Restaurant
Y/N / Free
Parking
Y/N
List Facility Staff and On-Site Teaching Professionals available for the Camp
Return with additional information or accompanying materials by DECEMBER 1, 2009 to:
USTA SOUTH CAROLINA
Attn: Jessica Amick, Competition Assistant
18 Woodcross Road Columbia, SC 29212
ph: 800-644-7282 fax: 803.753.9255 email: