Thank you for your interest in serving on the St. Jude Up ‘til Dawn Executive Board. Please email your completed application to Amy McKinney by April 8, 2015. We will contact you for an interview time the week of April 13th. If you have any questions about the positions or application process, please contact Amy McKinney at
Name ______
Classification ______Cumulative GPA ______
Phone number (cell) ______Phone number (home) ______
Email address ______
Do you have a job? ______If so, how many hours a week do you work? ______
Do you feel you have enough time to devote to plan this campus tradition? ______
Please list your top four choices for Executive Board positions. See the last page of this application for a list of positions and job descriptions:
1. ______
2. ______
3. ______
4. ______
Please answer the following questions. You may attach additional sheets if necessary.
Please list your current campus involvement:
______
Why are you applying for the Up ‘til Dawn Executive Board?
______
______
What ideas do you have for the position(s) you are specifically applying for and for Up ‘til Dawn as a whole? Please be specific.
______
What attributes do you feel you possess that would make you a strong asset to the Executive Board?______
Please see the following page for a list of Up ‘til Dawn Executive Board positions and a job description of each.
Position Descriptions
Executive Board
Executive Director
The executive director is responsible for the overall management of the program. He/she serves as the liaison between the executive board and ALSAC, the community and campus. He/she ensures the executive board is working as a team and holds the board accountable for responsibilities, setting goals throughout the year. The executive director maintains a flow of communication among the executive board and is in charge of working with the advisor to obtain campus funding for the program. Other tasks of the executive director include booking space for and organizing meetings, recording financial and budgetary documentation, and spreading the mission/education of St. Jude Children’s Research Hospital to the campus and community in the area.
Recruitment Director
The recruitment chair is responsible for developing the recruitment goals and strategy. He/she should make plans to meet or exceed recruitment goals. Should challenges arise he/she should work with the executive director to ensure recruitment goals are met. He/she leads all recruitment activities and is also responsible for working with the executive board to coordinate the event registration process. If there are enough qualified applicants, filling out a recruitment & cultivation committee is recommended. These committee chairs include but are not limited to Student Organizations, Freshman, Greek Life, Multicultural, Athletics, and Residence Halls. The recruitment director will oversee this committee during the recruitment phase to implement the recruitment strategy, retain past participating teams, and report all recruitment totals back to the executive board. Once recruitment is complete, this committee will then be responsible for team cultivation and report to the fundraising director since they have established relationships with the teams they recruited.
Fundraising Director
The fundraising director is responsible for creating overall fundraising strategies. He/she will oversee team cultivation/fundraising coaching and work with the recruitment and cultivation committee. Once recruitment is complete, the recruitment & cultivation committee will report directly to the fundraising director. The fundraising director is also responsible for overseeing the side events chair & sponsorship chair. This includes helping them secure both cash and in-kind sponsorship donations to the St. Jude Up ‘til Dawn program which includes covering costs for physical items, such as supplies, food and beverage, and prizes in order to reduce the cost of the event and stay within the pre-defined budget. He/she is in charge of working with those chairs, if in place, to solicit these donations.
Public Relations Director
The public relations director is responsible for coordinating all publicity on campus and in the community to promote all aspects of St. Jude Up ‘til Dawn in a creative way. He/she serves as the group liaison with all media outlets both on and off campus and is responsible for the implementation of the St. Jude Up ‘til Dawn Recruitment and Awareness Week. The public relations director is also responsible for managing the content of the St. Jude Up ‘til Dawn website and social media accounts. He/she is also responsible for creating advertisements and new forms of message awareness to the community. The public relations director is responsible for managing the St. Jude and St. Jude Up ‘til Dawn brands on campus ensuring that no material is printed without approval from the St. Jude representative, advisor and executive director. He/she works with the social media chair to ensure that St. Jude Up ‘til Dawn has a good relationship with the campus and the community. The public relations director is responsible for overseeing the social media chair and ensuring that all social media communication is consistent with the public relations strategy.
Event and Logistics Director
The event and logistics director is responsible for the overall vision, layout, and production of the St. Jude Up ‘til Dawn event. Should the school want to hold a FUNdathon, he/she would be responsible for assisting the planning of that activity. He/she works with the logistics chair to brainstorm and develop the overall event, activities, layout, and logistical needs. The event and logistics director is responsible for managing and coordinating all entertainment, games and other experiential pieces for the St. Jude Up ‘til Dawn event. He/she also oversees the logistics chair and confirms that each piece of the final production is prepared in advance. This director is responsible for staying within any pre-defined budgets as defined by the executive director, advisor and St. Jude representative. If there are enough qualified applicants, filling out an event & logistics committee to be overseen by the event & logistics director is recommended. These committee chairs include opening ceremony, closing ceremony, 2AM, and 4AM. This committee will be responsible for helping plan and coordinate the event along with the logistics chair and the event and logistics director.
Required Chairs
Student Orgs Chair
The student orgs chair is responsible for working directly with the recruitment director and recruitment & cultivation committee to manage all St. Jude Up ‘til Dawn teams and implement a team communication strategy. Once recruitment is complete, the student orgs chair will report directly to the fundraising chair for team cultivation and fundraising. He/she works closely with each team captain to provide fundraising and program information and to host team captain and participant informational meetings. The student orgs chair will serve as the lead team fundraising coach throughout the duration of the program and disseminate fundraising coaching information to the recruitment & cultivation committee. The student orgs chair works closely with the event & logistics team to organize and run registration at the actual event. If there is no recruitment & cultivation committee, then those committee responsibilities fall under the student orgs chair.
Side Events Chair
The side events chair is responsible for planning and implementing all side events for the St. Jude Up ‘til Dawn program. He/she is responsible for the logistical needs for the events and is in charge of building a communication plan with the recruitment & cultivation committee for side events. The side events chair is also responsible for handling all revenue for side events and working with the St. Jude representative and advisor to ensure it is submitted in a timely fashion. He/she works directly with the fundraising director.
Sponsorship Chair
The sponsorship chair is responsible for securing all types of sponsorships from organizations on campus and in the community. He/she is responsible for planning methods for the executive board to obtain both in-kind and monetary sponsorships. Working directly with the fundraising director, the sponsorship chair is tasked with developing existing relationships with community sponsors as well as discovering new opportunities. The sponsorship chair reports directly to the fundraising director.
Social Media Chair
The social media chair is responsible for handling all public relations implemented through social media (Twitter, Facebook, Instagram, etc.) in accordance with the public relations strategy. He/she works hand in hand with the public relations director to drive public awareness of the program to the campus and community. He/she is also responsible for ensuring the promotion of the St. Jude Up ‘til Dawn mission through social media. The social media chair reports directly to the public relations director.
Logistics Chair
The logistics chair is responsible for coordinating, reserving, and booking all aspects of any St. Jude Up ‘til Dawn event (except for executive board meetings which is handled by the executive director). He/she is responsible for staying within any pre-defined budgets as outlined by the board, advisor, and St. Jude representative. The logistics chair also serves as a liaison to facility staff and is responsible for monitoring the event to ensure everything is running smoothly. He/she is on site for the event for load-in and load-out. He/she reports to the event and logistics director. If there is no event & logistics committee, then those committee responsibilities fall under the logistics chair.
Suggested Committees
Recruitment & Cultivation Committee
This committee will report to the recruitment director during the team recruitment phase of the program and the fundraising director during the team cultivation phase. Each committee member will be assigned to work with specific sectors of the campus. These sectors include but are not limited to: Student Orgs, Freshman, Greek Life, Multicultural, Athletics, and Residence Halls. Each committee member will be responsible for recruiting teams and serving as fundraising coaches for their teams throughout the duration of the program.
Event Committee
This committee will work with the event and logistics director and logistics chair to plan and execute the event. Each committee member will be assigned to different aspects of the event. They will plan the challenges, side activities, and ceremonies, including but not limited to: side activities, 2AM challenge, 4AM challenge, opening ceremony, and closing ceremony.