TESOL 2003 Minutes from May Meeting
I. Introductions of Core Planners and Agenda: Jamie, Tom, Myles, Brenda, Joan, Noella (not present) and Mark.
II. Team Leaders Intro:
III.Volunteers: Susan and Jane: When you recruit, please give Susan and Jane the names of Vols. and their times. We don’t want to double book people. There were 300-400 volunteers at the Salt Lake conf.
IV.Core Planning Groups
V. Lines of Communication:
* Talk to your core leader first
* Core leaders will talk to Tom or Mark
* Tom to Mark, Mark to Jamie, and Jamie to the Exec. Dir.
Also, go back and talk to Salt Lake and St. Louis people. What you hear is more accurate than what is written. Let the CP know about big discrepancies
Reports come out June 1. Get it by the end of June or early July
Team Description = COORDINATE WITH
VI. Budgets/Reimbursements
Teams w/budgets: Educ. Visits, Electronic Village, Hosp. for Int’ls, Hospitality (photocopies), Media, Promotion/K-12, TESOL by Night,
Mileage, Parking, Receipts should go directly to the treasurer
There are forms for team expenses; one contact sheet
Name and Address, send to Treasurer : http://fp.uni/edu/riedmull Click TESOL 2003
Give expenses together
You can donate your expenses for Tax purposes 33 cents/mile
TESOL is a 501C3 non-profit and definitely will accept charitable contributions (such as your expenses—travel costs to planning meetings, etc)
VII. Online adjudication:
1,450 on line submissions (more than Salt Lake)
Will select 750-800 Proposals
Strict on No Shows—Daily no shows at hospitality
VIII. Working on:
First Promo: 2003 Postcard
Working on Poster for promotion
Working on Plenary
Working on Spotlight Speakers: Dr. Rauff Mama for Fri night; Mary Lou McClusky for Thurs or Fri night; Dorothy Zimah as “Survivor”
IX Need ideas for: Day trips, educational visits, energy breaks (3-3:45, with a cost, snack, 20 per table, talk with known people)- need topics, names or both, likes and dislikes, FAQ’s
X. Q &A and Announcements
-host affiliates have spotlight sessions
-A/V provided by affiliates (within reason)
-Team Leader Celebration night
-Where TESOL gets money (approx. 4.5 – 5 million)
-1/3 Convention (exhibitors and attendance)
-40% publications
-the rest from membership
-if Institution can support, please let them.
-2 other meetings end of Sept and End of Jan (possibly the last weekend?)
-A/V costs
-Convention costs (SLC $95,700)
-Affiliate members, but not members of Nat’l TESOL can register at member rates
-South PA and DE representation? VA rep?
-Convention rates?
-Wed. march 26-Sat, the 29th
-Mon, Tues, and Sat are PCI’s (pre and post conf. institutes)
-Plenary Wed Mid-day
-Sunday Morning PCI??
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-Wyndham Hotel has largest block
-Convention Hotel is the Sheraton
-Hyatt
-Content area teachers work with Sat. PCI event; present to Content Area teachers
NEEDS:
-International Hospitality Team Co-leader
-Employment Clearinghouse Volunteer coordinator
-Academic Credit? Grad or CEO’s for attendees?