Tender Notice No.10

at Serial No.1

Tender opening date:27-06-2018

TENDER DOCUMENT

FOR

SUPPLY OF VARIOUS STATIONERY ITEMS

(ENVELOPES, PAPER & CLOTH BAGS ETC)

(SINGLE STAGE – ONE ENVELOPE BASIS)

ALLAMA IQBALOPEN UNIVERSITY

PROCUREMENT & STORE SECTION

H-8, ISLAMABAD

Name of Firm:M/s______.

Dated:______

TENDER SPECIFICATION FOR VARIOUS STATIONERY ITEMS

(ENVELOPES, PAPER & CLOTH BAGS ETC.)

S. #

/

Name of Item/Specifications

/

Qty

/ Delivery Schedule / Rate With GST (each unit) (in figures) / Rate With GST (each unit) (in words) / Total Amount

1

/ Cloth lined envelopes langoot type, size:11”x12”x2½” made of Yellow local kraft paper, malmal cloth:75 picks) 100 Gram without glue and 110 Gram with glue, properly pasted together with glue on good quality cloth. One piece cloth. (Good quality glue should be used) (As per text sample available in Procurement Section) (for Mailing Section) / 300,000 Nos / Qty / Days
100,000 / 60 Days
100,000 / 105Days
100,000 / 150Days

2

/ Cloth lined envelopes langoot tye size:12”x15”x3½” made of Yellow local kraft paper, malmal cloth:75 picks) 100 Gram without glue and 110 Gram with glue, properly pasted together with glue on good quality cloth. One piece cloth. (Good quality should be used) (As per text sample available in Procurement Section) (for Mailing Section) / 900,000 Nos / Qty / Days
150,000 / 60 Days
150,000 / 105Days
150,000 / 150Days
150,000 / 195 Days
150,000 / 240 Days
150,000 / 285 Days

3

/ Cloth lined envelopes langoot type, size:14”x18”x4” made of YELLOW local kraft paper, malmal cloth:100 picks) 100 Gram without glue and 110 Gram with glueproperly pasted together with glue on good quality cloth. Sample is available in the Purchase Section. One piece cloth. (Good quality glue should be used). (As per text sample available in Procurement Section) (for Mailing Section) / 100,000 Nos / Qty / Days
100,000 / 60 Days

4

/ Envelopes cloth lined (langoot type) printed (18x12x2½” malmal cloth:100 picks) (without glue:100 Gms & with glue:110 gms) (100 Picks) & printing according to sample) (Single piece cloth will be used). (As per text sample available in Procurement Section)Supply will be made at top floor of Block No.18) (Q.P Section)* / 200,000 Nos / Qty / Days
100,000 / 60 Days
100,000 / 105 Days

5

/ Envelopes Inner File Size Brown – Type I (100 Gms) (Size:15*12*2 as per sample) Supply will be made at top floor of Block No.18 (Q.P Section)* / 60,000 Nos / 45 Days

S. #

/

Name of Item/Specifications

/

Qty

/ Delivery Schedule / Rate With GST (each unit) (in figures) / Rate With GST (each unit) (in words) / Total Amount

6

/ Envelopes Inner File Size Brown – Type II (100 Gms) (Size:14*10*2 as per sample) Supply will be made at top floor of Block No.18 (Q.P Section)* / 80,000 Nos / 45 Days

7

/ Window Type Envelopes Size:5x3 (Pure White (for Admission Deptt. General Section) (As per sample available in Procurement Section) / 500,000 Nos / 60 Days

8.i

/ Paper Imported A3 Size 80 gm (Double A) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section) / 4,000 Reams / 45 Days

ii.

/ Paper Imported A3 Size 80 gm (Paper One) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section)

iii.

/ Paper Imported A3 Size 80 gm (IK Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section)

iv.

/ Paper Imported A3 Size 80 gm (HP Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section)

v.

/ Paper Imported A3 Size 80 gm (Navigator Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section)

vi.

/ Paper Imported A3 Size 80 gm (BMO Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section)

9.i

/ Paper Imported A4 Size 80 gm (Double A) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams) / 500 Reams / 45 Days

ii.

/ Paper Imported A4 Size 80 gm (Paper One) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams)

iii.

/ Paper Imported A4 Size 80 gm (IK Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams)

S. #

/

Name of Item/Specifications

/

Qty

/ Delivery Schedule / Rate With GST (each unit) (in figures) / Rate With GST (each unit) (in words) / Total Amount

iv.

/ Paper Imported A4 Size 80 gm (HP Brand (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams)

v.

/ Paper Imported A4 Size 80 gm (Navigator Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams)

vi.

/ Paper Imported A4 Size 80 gm (BMO Brand) (500 sheet per ream) Supply will be made at top floor of Block No.18) (Secrecy Q.P. Section:500 Reams)

10.

/ Copy Printer Ink “Nashuatec DX-4545” Model C272-53 Original (Q.P Section) / 100 bottles. / 30 Days

10

/ Gum large size (800 Grms. Nafees) (Q.P Section) / 2000 bottles. / 30 Days

11

/ Tape Printed with AIOU Secrecy Logo in red colour (3.0”x60 yards per roll) as per sample. Supply will be made at top floor of Block No.18 (Q.P Section) / 2000 Rolls / 30 Days

12

/ Copy Printer Nashuatec DX-4545 Master Roll CPMT23 (Q.P Section) / 10 Nos. / 30 Days

13

/ Sealing Wax Yellow Colour (Good quality) (As per sample available in Procurement Section) (for Q.P. Section, Examination Deptt.) / 150 Kg. / 30 Days

14

/ Cloth Bags (Latha fine quality) Small Size:28”x26” (one piece cloth) (Q.P. Section) (As per sample available in Procurement Section) / 1000 Bags / 30 Days

15

/ Cloth Bags (Latha fine quality) Small Size:27”x24” (one piece cloth) (Q.P. Section) (As per sample available in Procurement Section) / 500 Bags / 30 Days

16

/ Cloth Bags (Latha fine quality) Small Size:30”x30” (one piece cloth) (Q.P. Section) (As per sample available in Procurement Section) / 3000 Bags / 30 Days

17

/ Sewing Thread (Classic) (Q.P. Section) (As per sample available in Procurement Section) / 100 Roll / 30 Days

18

/ Duplo Ink Model:DP J450 1000ml
(Q.P. Section) / 20 Nos / 30 Days

S. #

/

Name of Item/Specifications

/

Qty

/ Delivery Schedule / Rate With GST (each unit) (in figures) / Rate With GST (each unit) (in words) / Total Amount
Various Stationery Items for Store Section

19.i

/ Ball point Picasso grip (pkt of 10) (Red:300, Black: 100, Blue:600) / 1000 Pkt.

ii.

/ Ball point Signature (Pkt of 10) (Red:300, Black: 100, Blue:600)

iii.

/ Ball point HANDY/Plus Mercury (Pkt of 10) (Red:300, Black: 100, Blue:600)

20

/ Scotch Tape 1”x72 Yard (Deer Brand 4434) (As per sample available in Procurement Section) / 300 Nos

21

/ Sharpener Plastic (Germany) Kum / 500 Nos

22

/ Stapler Machine DELI No.0429 (superior quality) / 300 Nos

23

/ Toilet paper Roll (Biger) Rose Petal Single Packing / 2000 Nos

24.i

/ Box File Imported uro/uni A-4 Size/Legal Size (Blue: 200, Black:200, Green:100) (As per sample available in Procurement Section, AIOU) / 500 Nos

ii.

/ Box File Imported Alfalah A-4 Size/Legal Size (Blue: 200, Black:200, Green:100) (As per sample available in Procurement Section, AIOU)

iii.

/ Box File Imported Fast A-4 Size/Legal Size (Blue: 200, Black:200, Green:100) (As per sample available in Procurement Section, AIOU)

25

/ Heavy Duty Stapler Pin 23/17 (Kingro Brand) / 50 Pkt.

26

/ Heavy Duty Stapler Pin 23/20 (Kingro Brand) / 50 Pkt.

27

/ Heavy Duty Stapler Pin 23/24 (Kingro Brand) / 50 Pkt.
TONERS

28

/ Toner HP 2055DN (Original) / 50 toner

29

/ Toner HP 80A (Original) / 100 toner

30

/ Toner HP 85A (Original) / 100 toner

31

/ Toner SP E-240BK (Success Print) Compatible Toner Cartridge (Original) / 30 toner
G. Total:-
*5% Security amount of Grand Total:
* Call Deposit No./Dated:
Please fill the columns of G. Total, 5% Security amount and call deposit No./Date which are mandatory to be furnished.

TERMS AND CONDITIONS

(Single stage – one envelope)

  1. Bids are invited following the tendered specification, terms and conditions on single stage one envelope basis.
  2. The above items should be strictly in accordance with above specifications as per seen sample stamped, verified to be enclosed with tender.
  3. Tender along with earnest money (refundable) in the shape of Call Deposit only, equal to 5% amounting to Rs.______of the total highest value amounting to Rs.______of the tender, drawn in favour of Treasurer, AIOU Islamabad be sent with the tender. The last date for the submission of the tender would be 27-06-2018at 10:00 A.M. The tender would be opened on the same day at 10:30 AM in the presence of the bidders or their authorized representatives, who wish to be present.
  4. Tender will be accepted only with original tender documents, issued by AIOU. As such, the tendered rates to be approved/accepted for Items should be valid for 60 days from the date of opening the tenders.
  5. The penalty on account of deficient in features of paper and cloth would be charged at proportionate of 40:60 respectively in case of cloth lined envelopes.
  6. Sample of stationery items duly weighted, evaluated in accordance with our specifications/samples shall be enclosed with bid. Similarly, samples of stationery items in accordance with specification and our samples must be provided with bid.
  7. Sample of the above mentioned item must be got approved within in 10 days from the issuance date of sample letter, in case of non-receipt of sample within mentioned time, the bid will be cancelled.
  8. The nature of work where inspection is not possible in short period of entire stock, 5% of the total bill of the supplier is held till the utilization of the whole stock. The amount is only released subject to clearance of all processes where the said stock is used. Any complaint or defect found during said period resulting penalty is deducted from the 5% even after payment of the bill to the supplier.
  9. All the Items shall be supplied as per above mentioned delivery schedule.
  10. Incomplete/conditional tenders or those received without specified earnest money or received late shall be rejected.
  11. Manufacturer’s Authorization certificate in the name of Assistant Treasurer (P) issued from the manufacturer in case of toners.
  12. Bidder should be at-least silver business partner of manufacturer in case of toners. Re-seller is not allowed to bid for toners.
  13. The supply of the said items will be carried out in accordance with the time schedule and in case of delay, penalty of 2% of the total cost per week or part thereof, will be imposed which may be recovered from the earnest money and/or bill of the supplier.
  14. Each bidder is allowed to mention only one offer against demanded item. In case of mentioning more than one offer, the bid will be rejected.
  15. No advance payment will be made as per Government Rules.
  16. Government Taxes shall be deducted at source according to the rules.
  17. The University reserves the right to accept or reject any or all tenders fully or partially, without assigning any reason thereof. In case of any dispute, the decision of the University Purchase Committee will be final.

18. The tender will be submitted in sealed cover on which “SUPPLY OF VARIOUS STATIONERY ITEMS (ENVELOPES, PAPER & CLOTH BAGS ETC.)”shall be boldly written.

19. The rates are to be quoted inclusive of cost of the Items, GST, other taxes, carriage, octroi loading, verification, inspection, installation. Higher specifications in the same price will be preferred.

20. The rates are to be quoted on the original tender documents. A separate sheet maybe attached for details. Necessary brochures, leaflets etc. may also be attached with the tenders.

21. Any rejected Items will be removed by the supplier at his own risk and cost.

22. The earnest money will be forfeited in case the tenderer/supplier violates or fails to comply with any for the terms and conditions.

23. In case the firm fails to supply (whom purchase order served) whole or part of the ordered quantity according to the agreed schedule, the University reserves the right to arrange such supplies from the open market at the risk & cost of the supplier under reference for which a showcase notice would be served to supplier giving him cut of time for delivery failing which the proposed action would be exercised.

24. Rates must be quoted on prescribed performa against specifications while ambiguous, corrected with fluid or overwritten would not be accepted.

  1. Rates quoted by cutting our specifications and giving rates upon self oriented specs would not be accepted.
  2. Bidder feeling aggrieved by any act of the procuring agency after the submission of its bid may lodge a written complaint concerning his grievances not later than fifteen days after the announcement of the bid evaluation report under rule 35.

Evaluation Criteria:-

Lowest evaluated responsive bidder will be selected on fulfillment of given specification and other conditions.

Certified that I/we have carefully read/examined and understood the terms and do hereby accept the above-mentioned terms and conditions.

Signature

Please affix rubber stamp of the Co.(Firm)

RECEIPT OF TENDER DOCUMENTS FEE

Tender document issued in favour of M/s ______who has deposited the tender fee of Rs.1,000/-in the shapes of bank Draft/receipt No.______dated______.

(Zahid Mehmood)

Assistant Treasurer (P)

Ph # 051-9250031-35

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