Tender for the Supply and Deliver of Mayoral Project

uMFOLOZI MUNICIPALITY

NAME OF TENDERER
ADDRESS OF TENDERER
CONTACT PERSON & TELEPHONE
FAX

TENDER FOR THE SUPPLY AND DELIVER OF MAYORAL PROJECT

BID NO. MBO/613/ 2018

SPECIFICATION DOCUMENT

TENDER CLOSING DATE: 29 June 2018 Time: 12H00

Issued by:Implementing Agent:

uMfolozi MunicipalityFinancial Services Department

25 Bredelia Street25 Bredelia Street

P O Box 96P O Box 96

Kwa-MbonambiKwa-Mbonambi

39153915

Telephone No: 035580 1421Telephone No: 035580 1421

BID No. MBO/613/ 2018

TENDER FOR THE SUPPLY AND DELIVERY OF MAYORAL PROJECTS

PART 1: BIDDING PROCEDURES

INDEX

PART T1: BIDDING PROCEDURES......

T1.1:Bid Notice and Invitation to Bid

T1.1:Bid Notice and Invitation to Bid

uMFOLOZI MUNICIPALITY

TENDER FOR THE SUPPLY AND DILIVER OF MAYORAL PROJECTS

Bids are hereby invited in terms of Section 110 of the Local Government: Municipal Finance Management Act 56 of 2003 read with the uMfolozi Municipality Supply Chain Management Policy for the supply and delivery of mayoral projects.

PROJECT NAME / BID NUMBER / CLOSING DAY
SUPPLY AND DELIVER OF MAYORAL PROJECTS / MBO/613/ 2018 / 28 JUNE 2018

Tender Documents are available for free as from the 15th of June 2018 on our website; ww.umfolozi.gov.za.

COMPULSORY RETURNABLE DOCUMENTS: • Company Registration documents • Valid Tax Clearance Certificate or Tax Pin/ Tax Status Report • Audited Annual Financial Statements for the past three years or since inception of the business • Professional Indemnity Guarantee. • Intermediaries Guarantee Facility (IGF) • Proof of SAFSIA Membership • A Valid Certificate Number of the Workmen’s Compensation Commissioner letter of good standing • Certified copy of the Financial Services Board Licence • Proof of CSD Registration • MBD4 forms (Declaration of interest forms) Service provider must be registered with Municipal Supplier Database • Three written verifiable reference letters • list of approved and declined insurance claims •

EVALUATION CRITERIA: Bids will be evaluated using 80/20 principle of the new Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000, Preferential Procurement Regulations 2017) and including the BBBEE (Act No. 53 of 2000). Evaluation criterion for functionality will applicable as required by the MFMA Circular No. 53

Documents shall be sealed in an envelope clearly endorsed with the bid number for the relevant project e.g. MBO/613/ 2018: “PROVISION OF SHORT-TERM INSURANCE SERVICES” and must be placed in the bid box at uMfolozi Municipality offices at 25 Bredelia Street, Kwa-Mbonambi no later than 12h00 on the 28 JUNE 2018 where they will be opened in public.

B-BBEE Status Level of Contributor / Number of points (80/20 system) / Number of points (90/10 system)
1 / 20 / 10
2 / 18 / 9
3 / 14 / 6
4 / 12 / 5
5 / 8 / 4
6 / 6 / 3
7 / 4 / 2
8 / 2 / 1
Non-compliant contributor / 0 / 0

The Municipality will accept no responsibility for the late delivery of tenders by courier services or any other means. The lowest or any other tenders may not necessarily be accepted by the Municipality.

Bids shall remain valid for a period of 90 days from the closing date.

All enquiries can be directed to the Acting Chief Financial Officer, Mr V.G Mdletshe all Supply Chain related enquiries to the Accountant: Supply Chain Management, Mr M Mbhele on (035) 580-1421.

…………………………..

K.E GAMEDE

ACTING MUNICIPAL MANAGER

2. LIST OF COMPULSORY RETURNABLE DOCUMENTS

2.1 The following returnable documents will form part of the eligibility criteria which means failure to submit any of the below mentioned documents will immediately disqualify your bid document:

Company Registration Documents’

The list of returnable documents comprises the following:

2.2RETURNABLE SCHEDULES AND OTHER DOCUMENTS ARE REQUIRED FOR COMPLIANCE AND TENDER EVALUATION PURPOSES

Business Profile
Valid Tax Clearance Certificate/ Tax Pin/ Tax Status Report
Vat Registration (if Registered)

Certified copies ID of the Company’s Directors

Proof CSD Registration
Declaration of Interest MBD 4
Invitation to Bid MBD 1
Proof of Purchase of Tender Documents
Proof of registration with SARS for UIF, PAYE and Skills Development
Rates and Municipal Services Clearance Certificate
B-BBEE Certificate
Form of acceptance & declaration
Workmen’s compensation letter of good standing
Three original or certified copies of verifiable written reference letters in the field of municipal insurance cover
Preference points claim form in terms of the preferential procurement regulations 2017 (mbd 6.1)
Declaration of tenderers past supply chain management practices (MBD 8)
Certificate of independent bid determanation (MBD 9)
Acceptance form
Suggestions of proposed portfolio structure including deductibles.
Detail of your company’s infrastructure, shareholding and organization’s structure including local branch level.
A suggested service plan including contingency plan in the event of service team crisis.
Detail of the experience of the service team who would be supporting the municipality, especially in the municipal/public sector

3. INSTRUCTION TO TENDERERS

3.1 RETURN OF DOCUMENT

(a) The completed and initiated proposal complying with conditions of the tender must be sealed and endorsed with “TENDER NO and TENDER NAME” and deposited in the official tender box in the foyer of uMfolozi Local Municipal Offices at: 25 BREDELIA STREET, KWAMBONAMBI.

These documents must reach the above address not later than 12H00 on or before 28 JUNE 2018 where they will be opened in public in the Municipal Main Hall.

(b) Late tenders, telegraphic or facsimile tenders will not be considered.

3.2 RETURN OF DOCUMENT

(a) The Form of Offer must be completed and signed.

(b) Tenders will make provision for all necessary equipment, staff and all non-incidentals needed for the execution and completion of the contract in accordance with specification document.

3.3COMPLETION OF DOCUMENTS

Proof of Authority for the Tenderer’s Representative to sign the documents must be

submitted with the proposal

4.4ACCEPTANCE OF TENDERS

(a)The Council does not bind itself to accept the lowest or any tender (tenderers received are too high)

(b)The uMfolozi Local Municipality will not be held responsible for any expenditure or losses incurred in the submittance and compliance of this tender nor off the visit to the site

(c)The tenderer of any tenderer who has not conformed to the foregoing instructions will not be considered

(d)When Council accepts a Proposal, the successful tenderer will be informed and the contract negotiated indicating the financial implications in the main being how and when payment will be made

(e)In terms of Section 38 of the Supply Chain Management Policy the Council reserves the right to reject any proposal if any municipal rates and tariffs or municipal service charges owed by that Company owner or any of its directors to the municipality or municipal entity or to any other municipality or municipal entity are in arrears for more than three (3) months

(f)Who in last five (5) years has failed to perform satisfactory on a previous contract with the municipality or municipal entity or any other organization of state after written notice was given to that Contractor that performance was unsatisfactory

(g)Canvassing in gift of Council is strictly prohibited and will lead to disqualification of the Proposal

4.5GENERAL

(a)VALIDITY PERIOD

The tender undertakes that the Proposal will be valid for a period of 90 (ninety) days after the closing date of said RFP and that the Tenderer will not retract or change the tender during the period that the uMfolozi Municipality is scrutinizing the acceptance thereof.

(b)AMENDMENTS UPWARD OF TENDERED PRICE

Tender must further note and accept that any variance upward of the prices tendered will not be considered by Council as a reason to amend the said tendered price

Any attempts to invoke an increase in tendered price will render the tender invalid and it will be discarded

(c)COST OF TENDER

The Council does not hold itself liable for any or all of the costs involved by the tender in compiling a tender. Should a tender withdraw an offer after being given written acceptance thereof all costs of re-advertising will be for that tenderer’s account

(d)PAYMENTS

a)Payment will be made within 30 days from the invoice date subject to satisfactory execution of the contract conditions and provided that the statement/invoice is without error.

b)Tenders must clearly state all settlement and trade discounts.

c)Any additional payment for extra work carried out on a contract will only be made provided that the contractor is issued with a variation order by the procurement section of the uMfolozi Local Municipality.

d)The uMfolozi Local Municipality hereby indemnifies itself from any claims whatsoever, which may arise as a result of loss of income suffered by the tenderer for any reason directly or indirectly during the course of this tender and the Municipality reserves the right to consider compensation at its own terms.

EXECUTIVE SUMMARY OF THE MUNICIPALITY

The Municipality is located at far north of KwaZulu Natal under the King Cetshwayo District Municipality. The municipality covers an extensive geographical area of 1,300 square kilometres. The Municipality has the population of around 144363 people.

SCOPE

The municipality is hereby inviting the suitable and qualified service providers to supply and deliver the Mayoral Project materials.

SPECIFICATIONS

Tenderers are required to tender for the supply and delivery of the following;

SCHEDULE

BLOCK MAKING PROJECT / WARD / UNIT / QTY
Siyazama youth block making
Block making machine ( mould ISK ) / 2 / 3
Wheel barrows (W/b-Tcc06 / 2 / 2
Spades / 2 / 4
Crusher dust / 2 / M3 / 12
Lafarge cement / 2 / kg / 80
Maphanga block making
Block making machine ( mould ISK ) / 7 / 4
Wheel barrows (W/b-Tcc06 / 7 / 2
Spades / 7 / 4
Crusher dust / 7 / M3 / 12
Lafarge cement / 7 / kg / 80
Dlulubone Co-operative Block making
Block making machine ( mould ISK ) / 15 / 3
Wheel barrows (W/b-Tcc06 / 15 / 2
Spades / 15 / 4
Crusher dust / 15 / M3 / 12
Lafarge cement / 15 / kg / 80
Nongalo community blockmaking
Block making machine ( mould ISK ) / 16 / 3
Wheel barrows (W/b-Tcc06 / 16 / 2
Spades / 16 / 4
River sand / 16 / M3 / 12
Lafarge cement / 16 / kg / 80
GARDEN SERVICES PROJECT / WARD / UNIT / QTY
Inzuzo garden services
Brush cutters (FS280) / 3 / 3
Helmet complete husky / 3 / 3
Apron with hood / 3 / 3
Eye spec / 3 / pairs / 3
Spade / 3 / 3
Leg guards / 3 / pairs / 2
Nylon line (3.5m) / 3 / 2kg / 2
Chain saw / 3 / 1
Steel fork / 3 / 3
Plastic rake / 3 / 3
Brush knife / 3 / 3
Garden services
Stihl brush cutter(FS280) / 6 / 1
Ward 13 garden sercice
Stihl chainsaw / 13 / 3
Stihl pole pruners / 13 / 1
Nkanini garden fencing
Bonnox wire / 13 / 1.8m / 10
Treated poles / 13 / 2.4m / 100
Barbed wire / 13 / 50kg / 2
Motor gate / 13 / 1
Staples ( U-Shape) / 13 / 5
Cement / 13 / 5
Crusher run / 13 / ton / 1
Vukuzibambe garden club
Bonnox wire / 7 / 1.8m / 10
Treated poles / 7 / 2.4m / 150
Barbed wire / 7 / 50kg / 2
Motor gate / 7 / 1
Staples ( U-Shape) / 7 / Pack / 5
Cement / 7 / 3
Crusher run / 7 / ton / 1
Ubuntu youth project
Stihl FS280 brush cutter / 11 / 6
Foresters helmet assembl / 11 / 6
Brush cutter apron full / 11 / 6
Bundle red line 3.5mm / 11 / 60
GRASS CUTTING PROJECT / WARD / UNIT / QTY
Siyaqala grass cutting
Brush cutters (FS280) / 2 / 3
Helment complete husky each / 2 / 3
Apron with hood / 2 / 3
Eye spec / 2 / 3
Leg guards / 2 / pairs / 3
Nylon line (3.5m) / 2 / 2kg / 1
Tholokuhle grass cutting
Brush cutters (FS280) / 2 / 3
Helment complete husky each / 2 / 3
Apron with hood / 2 / 3
Eye spec / 2 / 3
Leg guards / 2 / pairs / 3
Nylon line (3.5m) / 2 / 2kg / 1
Local hlanganani grass cutting
Brush cutters (FS280) / 15 / 3
Helment complete husky each / 15 / 3
Apron with hood / 15 / 3
Eye spec / 15 / 3
Leg guards / 15 / pairs / 3
Nylon line (3.5m) / 15 / 2kg / 1
CO-MUSICTAINMENT PROJECT / WARD / UNIT
co-musicentertainment
Dixon speakers / 1 / 18inc
Dixon power amplifier / 1
Dixon Mixer / 1
Codeless microphone / 1
Dj headphones / 1
Aux cables / 1
Speaker cables / 1
Entertainment
PLB215 speakers / 17
Bass bin LB18 / 17
SDJ 1507P / 17
Power Amp DH 700 / 17 / pair
PM 121 USB mixer / 17
Speaker cables / 17
Speaker stand / 17
Mic stand / 17
Wireless microphone / 17
Keyboard MC 780 medele / 17
POULTRY PROJECT / WARD / UNIT / QTY
Poultry house
Supply and delivery of poultry house(fully galvanised light steel framed structure ),unit includes fully galvanised steel frame with roof and floor,1 metre chromadeck sheeting all around. Front and back of the unit to be on hinges to control air flow / 12 / 2.4mx5mx2.4 high / 1
Umhlabawethu co-operative poultry
Poultry feeds:Starter,Grower,Finisher / 14 / 50kg / 10,10,10
Feeding troughs and drinkers for 150 birds / 14 / 5
Medications for 150 birds from day one to 6 weeks (electrovite,consulate,ESB) / 14 / pack / 3
Electric brooders for 150 birds / 14 / electric / 1
Canvass curtains (10mx2m) / 14 / 2
Chicks / 14 / 150
Saw dust for 25m2(3 times change) / 14 / 5
Mmele's poultry
Poultry feeds:Starter,Grower,Finisher / 15 / 50kg / 10,10,10
Feeding troughs and drinkers for 150 birds / 15 / 5
Medications for 150 birds from day one to 6 weeks (electrovite,consulate,ESB) / 15 / pack / 3
Electric brooders for 150 birds / 15 / electric / 1
Canvass curtains (10mx2m) / 15 / 2
Chicks / 15 / 150
Saw dust for 25m2(3 times change) / 15 / 5
ward 17 poultry
Poultry feeds:Starter,Grower,Finisher / 17 / 50kg / 30,30,30
Feeding troughs and drinkers for 1000 birds / 17 / for 1000 birds
Medications for 1000 birds from day one to 6 weeks (electrovite,consulate,ESB) / 17
Electric brooders for 150 birds / 17 / electric / 8
Canvass curtains (10mx2m) / 17 / 4
Chicks / 17 / 1000
Saw dust for 25m2(3 times change) / 17 / 50
SEWING PROJECT / WARD / UNIT / QTY
Ntsodress sewing
Empisal expression / 2 / 2
Empisal overlocker / 2 / 2
Mciko sewing
Industrial overlocker 5 thred / 2 / 1
Singer sewing project / 2 / 1
Brother embroidery machine / 2 / 95E / 1
Mzamo sewing
Aito Empisal /Hillman /Singer sewing machine / 11 / 6
Sewing materials(different fabrics) / 11 / roll / 20
Scissors / 11 / 5
Cotton(multi colours) / 11 / boxes / 3
Ironing boards / 11 / 2
Buttons / 11 / boxes / 3
Unpickers / 11 / 5
Electric irons / 11 / 2
Siyathunga sewing
Aito Empisal /Hillman /Singer sewing machine / 12 / 10
Sewing materials(different materials) / 12 / 20
Tables steel / 12 / 3
Scissors / 12 / 10
Cotton(multi colours) / 12 / boxes / 3
Ironing boards / 12 / 2
Buttons / 12 / boxes / 3
Unpickers / 12 / 10
Electric irons / 12 / 2
CO-OPERATIVE LAYER HEN PROJECT / WARD / UNIT / QTY
Ukukhanya co-operative layer hen
Layer hen feeds / 3 / 50kg / 10
Layer hen ( point of lay ) / 3 / 50
25 layer coops / 3 / 2
Chicken egg layers
Layer hen feeds / 8 / 50kg / 5
Layer hen ( point of lay ) / 8 / 25
25 layer coops / 8 / 1
Sisonke egg laying
Layer hen feeds ( point of lay ) / 14 / 50kg / 10
Layer hen / 14 / 50
25 layer coops / 14 / 2
Kwenza kwenzeke
Mac-Afric 2.2KW 3 HP Vertical compressor / 7 / 100L / 1
High pressure spray pot FR203 / 7 / 10L / 1
Blue PVR hose with couplers / 7 / 10mX8mm / 1
5 PCE Quick coupler set BSP milton type-brass / 7 / 1/4 / 1
Pneumatic stapler 10-22mm H/D / 7 / 1
PTFE PLUMBING TAPE 12MMX0.75X10M / 7 / 1
Air compressor oil blue cap / 7 / 1L / 1
Air tool lubricant yellow cap / 7 / 1L / 1
Angle grinder 850W / 7 / 115mm
POWX026 710W impact drill / 7 / 1
Tinman's snipper with spring / 7 / 250mm / 1
3 PCE Carbon steel plier set / 7 / 1
W/Blue german sleeve / 7
Hacksaw with rubber handle / 7 / 1
Tool box / 7 / 532mm / 1
Small oblong tray base / 7 / 15
Medium oblong trat base / 7 / 30
Large oblong tray base / 7 / 30
3mm CIC 3.5 / 7 / 2
Ruler / 7 / 2
Sider cutters / 7 / 2
Vanisure / 7 / 25L / 1
Foldable plastic tables / 7 / 2
Chairs / 7 / 15
Datoo Co-operative catering
Bedouin waterproof stretch tent / 8 / 15mx20m / 1
Fabric stretch tent white / 8 / 50m / 2
Plastic foldable tables / 8 / 4
Plastic chairs / 8 / 100
Sinothando womens club catering
Tent (2 poles ) white colour / 10 / 1
Plastic chairs / 10 / 100
Gas stoves (3 pots ) / 10 / 1
Plates / 10 / 100
Gas cylinder / 10 / 1
Three legged steel pots / 10 / 25L / 1
Ubumbano catering
Tent (2 poles ) white colour / 11 / 1
Plastic chairs / 11 / 100
Gas stoves ( 4 pots ) / 11 / 1
Plates / 11 / 100
Gas cylinder / 11 / 1
Aluminium pots / 11 / 100L / 2
Eyomphakathi tents
Tent (2 poles ) white / 4 / 16x32m / 2
Plastic chairs / 4 / 200
Steel tables / 4 / 2
Sijongephambili catering
Tent ( 3 poles ) white / 6 / 1
Plastic chairs / 6 / 300
Gas stoves ( 3 pots ) / 6 / 1
Plates / 6 / 100
Gas cylinder / 6 / 1
Glasses / 6 / 100
Steel tables / 6 / 2
Aluminium pots / 6 / 100L / 2
Ubumbano Phathane club catering
Tent (2 poles ) white colour / 15 / 16x32 / 1
Plastic chairs / 15 / 100
Gas stoves ( 3 pots ) / 15 / 1
Dinner plates / 15 / 100
Aluminium pots / 15 / 100L / 2
Glasses / 15 / 100
Foldable plastic tables / 15 / 2
Witness of jehova catering
Tent (2 poles ) white colour / 16 / 1
Plastic chairs / 16 / 100
Gas stoves ( 3 pots ) / 16 / 1
Plates / 16 / 100
Gas cylinder / 16 / 1
Aluminium pots / 16 / 100L / 1
Ward 17 catering
Tent (2 poles ) white colour / 17 / 1
Plastic chairs / 17 / 100
Gas stoves ( 3 pots ) / 17 / 1
Gas cylinder / 17 / 1
Steel tables / 17 / 2
Aluminium pots / 17 / 100L / 3
GOAT PROJECT
Khulekani goat project
Female indigenous goats / 14 / 8
Male indigenous goats / 14 / 4
Isiqalo goat project
Female indigenous goats / 15 / 8
Male indigenous goats / 15 / 4

8.1It would be expected of a successful service provider to enter into a service level agreement with the Municipality.

9. FORM OF TENDER

9.1Pricing

TOTAL:

R______Annual premium excl vat

Amount in words

______

Discount offered: ______%

Discount offered in words: ______

R______Annual premium excl vat and discount offered

Amount in words

NB: All prices to exclude value added tax.

Name: ______Signature: ______

Date: ______

10. FORM OF OFFER

The Municipal Manager

uMfolozi Local Municipality

P O Box 96

KWA-MBONAMBI

3915

Sir,

I/We

Offer to manage and maintain in accordance with the contract requirements and specifications for an amount of: -

Name of the Bidder / Supply and delivery of Mayoral projects / Price inclusive of VAT
R ……………………… / R…………………….

Until such time that a formal agreement is compiled and accepted, these tenders will be in conjunction with your acceptance or the persons acting on your behalf and will be a binding contract between both parties.

I/We hereby acknowledge: -

1) that I/We have read and acquainted myself/ourselves with the terms and conditions of proposal and understand the purpose thereof and agree that all such conditions shall form part of this tender.

2)that this offer is irrevocable for a period of three (3) months from the date fixed for the opening of tenders and may be accepted in writing by uMfolozi Local Municipality, at any time during that period, which acceptance, together with this tender shall constitute a binding agreement of purchase and sale between uMfolozi Local Municipality and myself/ourselves

THE CONDITIONS OF TENDER: I/WE READ AND ACCEPT

Signature: (of person authorized to sign the tender)

Name (of signatory in capitals) :

Name of Tenderer: (organization)

Address: :

Telephone Number: :

Fax Number: :

Witness Signature :

Witness Name (in Capitals) :

Date :

FAILURE OF A TENDERER TO SIGN AND COMPLETE THIS FORM IN FULL WILL INVALIDATE

THE PROPOSAL

11. ACCEPTANCE

By signing this part of the Form of Offer, the employer identified below accepts by Tenderers

Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in

accordance with the Conditions of Contract identified in the Contract date. Acceptance of the

Tender’s Offer shall form an agreement between the Employer and the Tenderer upon the

terms and conditions contained in this Agreement and in the Contract that is the subject of