template 1: SNACK / SUPPLY REQUEST
Date>
Dear Parents,
My name is ______and I am a Class Coordinator for Mr./Ms.______’s class. Periodically, we will need your help for different classroom activities. Thank you in advance for your cooperation.
Currently, volunteers are needed to send in (snacks/supplies) for ______(activity).
Please click the SignUpGenius link below to let us know what you can provide. Please send or bring in your items on the morning of (date).
Thank you for your help.
Sincerely,
______- Class Coordinator, phone # and email
______- Class Coordinator, phone # and e-mail
Class Coordinators:
(List what is needed on the SignUpGenius form)
**EXAMPLE ONLY**
· Mini-donuts or munchkins
· Clear Juice boxes
· Salty snacks (pretzels, popcorn)
· Fruit
· Cookies, Brownies or Cupcakes
(*Note: No hard candies due to choking hazard)
template 2: non-simpson event
Date>
Dear Parents,
The families of Mr./Ms.______’s class are cordially invited to (event) on (date, time, place).
Please RSVP by (date) by clicking the SignUpGenius link below.
If you can join us, please indicate what dish you will bring to share (please plan to serve # people).
Sincerely,
______- Class Coordinator, phone # and email
______- Class Coordinator, phone # and e-mail
*NOTE - THIS IS NOT A SIMPSON ELEMENTARY SPONSORED EVENT
Class Coordinators:
(List what is needed on the SignUpGenius form)
template 3: class party
Date>
Dear Parents,
It’s time to prepare for the class (Winter Party) / (Spring Party). The party will be held on (DAY/DATE/TIME).
We need your help with some items for the party. Please click the SignUpGenius link below if you can help. Please send or bring in your items on the morning of (date).
As always, thanks for all you do!
______- Class Coordinator, phone # and email
______- Class Coordinator, phone # and e-mail
Class Coordinators:
(List what is needed on the SignUpGenius form)
**EXAMPLE ONLY**
· Snacks (2 sweet and 1 salty)
· # of clear juice boxes
· A small “treat” to be sent home
· Clay pot saucers (6” size)
· Paint markers (black and orange, medium tip)
template 4: HOLIDAY class Gift
Date>
Dear Parents,
The holiday season is upon us and we want to take this opportunity to wish you and your family the very best throughout the season!
Many of you have requested we collect money for a gift for Mr./Ms. ______from the class. With all of our monies combined, we will purchase (gift).
If you would like to contribute to the class gift, we would love to have your contribution. Contributions are not mandatory. Every child’s name will appear on the card with the gift, regardless of contribution.
Please return the bottom portion of this letter in an envelope to by ______(date). You may send cash or a check made payable to ______.
Thanks for your participation. Happy Holidays!
Sincerely,
______, Class Coordinator
______, Class Coordinator
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Please return this portion in the enclosed envelope to ______by ______.
Name ______
_____ Yes, enclosed is our voluntary donation of _____.*
_____ No, thank you.
*You will receive an email confirmation of your donation.
template 5: year-END CLASS gift
Date>
Dear Parents,
It’s hard to believe that the school year is almost over. Thanks for all you have done and continue to do to make this year so rewarding for our children. You have made our job as Class Coordinators a pleasure.
In an effort to show Mr./Ms. ______how much we appreciate (him/her), the class will be giving a “group” gift for the end of the year. Contributions are not mandatory. If you have already purchased a gift for Mr./Ms. ______but would still like to contribute to the class gift, please feel free to do so. Any amount is appreciated. Regardless, every child’s name will appear on the card.
Thank you!
Sincerely,
______, Class Coordinator, phone #
______, Class Coordinator, phone #
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Please return this portion in the enclosed envelope to ______by ______.
Name ______
_____ Yes, enclosed is our voluntary donation of _____.*
_____ No, thank you
*You will receive an email confirmation of your donation.