Great Wood Hall

HIRE FEES

HOURLY RATE – Main Hall / = £8/HOUR
HOURLY RATE – Small Function Room / = £6/HOUR
PARTIES/DISCOS
MONDAY TO THURSDAY 6PM TO 1AM / = £50
FRIDAY 6PM TO 1AM / = £70
SATURDAY 9AM TO 1 AM / = £80

THE FULL BOOKING FEE MUST BE PAID PRIOR TO THE EVENT

  • All rates include the use of crockery by arrangement.
  • Any additional time required for preparation must be stated at the time of Booking and this will be charged at an hourly rate.
  • Over-run time will also be charged at an hourly rate.
  • Bar requirements should be arranged via Mark Deaville (The Anchor)

Tel—01538 722659

DEPOSIT

A deposit of £40 is required at the time of booking and is non refundable in the event of a cancellation or damage. Cheque to be made payable to :

“Great Wood Hall”.

CANCELLATIONS

If a cancellation is made within 7 days prior to the booking, the fee will be

required to be paid in full.

CONTACT

For further information and availability contact the Caretaker/Booking

Secretary: Mrs Els Brassington

4 Ryecroft Close

Tean

Stoke On Trent

Staffs

(Telephone—01538 722929)

Great Wood Hall

CONDITIONS OF HIRE

1.All bookings are provisional until a completed booking form and full deposit have been received by

the Caretaker/Booking Secretary.

2. Maximum numbers permitted are :

  • Full Seating in rows with gangways = 180
  • Full seating with tables (i.e. Dinner or similar event) = 130
  • Dance/Party with chairs and tables = 150

3. If a bar is required the hirer should fill in the attached Bar Booking Form.

4. All licensing regulations and/or requirements governing the use of the hall must be

observed. Bar must close at 12 midnight, windows and doors must remain closed, music must not be heard beyond boundary of the hall, please leave quietly.

5. All safety regulations must be observed.

6. The hirer accepts responsibility for:

  • The maintenance of good order. Adequate supervision must be provided in the form of
  • Door attendants, stewards etc.
  • Ensuring that no nuisance is caused to local residents. A reasonable level of noise, or musical sound, is to be observed.
  • Leaving the hall clean and tidy clearing away all rubbish. Bottles and cans should be recycled with all other rubbish disposed of in the Hall’s rubbish bin.

(Please note that the bins belonging to Little Oaks Nursery should not be used)

  • Damage/loss to the hall and its surroundings, fittings, furniture and crockery.
  • Ensuring nobody parks in the Church Hall car park or Vicarage Road.

7. Tea clothes and table linen are not provided.

8. The hirer should contact the caretaker Mrs Els Brassington two to three days before the

event to arrange the collection of keys.

9. After the event the keys are to be returned to the caretaker within two days.

10. The hirer is responsible for ensuring that:

  • There are no smoldering fires or cigarette ends left burning.
  • All gas and electrical appliances are turned off.
  • All taps are turned off.
  • All lights are switched off.
  • All internal doors are closed.
  • All outside windows and doors are secure and locked.

This is in accordance with the end of session checklist displayed at exit doors.

Great Wood Hall
TEAN VILLAGE HALL BOOKING FORM
Name : / Address :
Telephone Number :
Date(s) hall required / From : / To :
Time hall required / From : / To :
Event title:
Bar : Hirer to apply for license via Mark
Deaville—01538 722659. / YES/NO

FEE

/

Tick

MAIN HALL HOURLY RATE (Number of hours) / Fee = £ / (£8 x No. of Hours)
SMALL HALL HOURLY RATE (No of hours) / Fee = £ / (£6 x No. of Hours)
PARTIES/DISCOS
MONDAY TO THURSDAY 6PM TO MIDNIGHT / Fee = £50
FRIDAY 6PM TO 1AM / Fee = £60
SATURDAY 9AM TO MIDNIGHT / Fee = £80
DEPOSIT / Deposit = £40
Fee = £ + Deposit £40
(Deposit to be enclosed with booking form) / Total Fee = £

I, the hirer, hereby agree to the rules and conditions laid down for the use and hire of

the hall :

Signed :……………………………………………… Date : ………………………...

This form is confirmation of your booking. Please return with your deposit to the

caretaker/Booking Secretary : Mrs E Brassington

4, Ryecroft Close

Tean

Stoke On Trent

Staffs

THANK YOU FOR HIRING GREAT WOOD HALL
Great Wood Hall

BOOKING FORM FOR BAR SERVICES

NAME: ______

ADDRESS: ______

______

______

PHONE NUMBER: ______

MOBILE: ______

DATE OF FUNCTION: ______

DETAILS OF FUNCTION:______

No. OF GUESTS: ______AGE GROUP:______

TIME REQUIREMENT FOR BAR SERVICES: FROM -

(The latest the bar can go onto is 12 midnight) TO -

SIGNATURE OF APPLICANT: ______

Please telephone Mark Deaville on 01538 722659 to book the bar then send this form to: Mr Mark Deaville

The Anchor Inn

Teanford

Stoke On Trent

Staffordshire

ST10 4EW

Great Wood Hall

Great Wood Hall Fire Guidance

Fire Risk Guidance for Hirers. We have a duty of care to ensure that all persons hiring the hall are aware of their responsibilities in the event of a fire:

  • In the event of a FIRE call 999 from a mobile telephone. The hall is located on Hollington Road, Tean, ST10 4JY and is formerly Great Wood School (original building) .
  • Evacuate the hall by raising the fire alarm (break glass on alarm panels). Leave by the nearest fire exit but ensure that all ancillary areas such as the kitchen, meeting room and toilets are also evacuated.
  • The meeting point is Vicarage Road. You should role call all users of the hall at this point.
  • In the event of a fire should the hall be in use by any person who suffers any physical or mental impairment such as mobility issues, visual or hearing impairment it is your responsibility to ensure that they are made aware of any danger and that they are also evacuated from the building.
  • Please ensure that you familiarise yourself with the location of the Fire Exits. These are located:
  • The double entrance into the hall from reception lobby
  • The single push bar exit doors located in the main hall.
  • The double doors leading to the toilets corridor.
  • Please ensure that all FIRE DOORS remain CLOSED and are NOT PROPPED OPEN. This is for your safety and to stop the spread of flames and smoke in the event of a fire.
  • Fire Extinguishers are located as the attached plan. The committee makes the provision of fire fighting equipment for the safety of all who use the hall. It is our policy to advise all users in the event of the discovery of a fire to GET OUT & STAY OUT . However should the fire stand between you and your route of escape extinguishers are provided for use.
  • To activate a fire extinguisher point the nozzle at the base of the fire and gently squeeze the handles together. RED water fire extinguishers are provided and may be used on combustible material such as wood, paper, material etc. BLACK CO2 fire extinguisheris provided and should be used on electrical fires.
  • A FIRE BLANKET is provided and is located in the kitchen
  • The areas around the fire exit doors must be kept clear both internally and externally. Please ensure that the area outside the fire exit doors is kept clear of any parked cars.
  • The hall is a dedicated NON SMOKING venue. Please ensure that any users are aware of this condition.

We hope that you will find these brief instructions helpful and wish you an enjoyable and above all safe experience in our hall.

Great Wood Hall

GREAT WOOD HALL