Teammetro: a Parent, Teacher, Student Organization

TeamMetro: A Parent, Teacher, Student Organization

TeamMetro: A Parent, Teacher, Student Organization

I. PURPOSE

The purpose of TeamMetro: A Parent, Teacher, Student Organization, or TeamMetro: A PTSO (referred to herein as TeamMetro PTSO) is to enrich and supplement the quality of life for students at Metro Early College High School (referred to herein as Metro).

II. GOALS

Sponsor specific enhancements for programmatic development for students at Metro.

1.  Provide additional services to school familiesstudents that Metro cannot provide.

2.  Conduct annual giving and special events (auctions, raffles, etc.) with the primary goal of raising money to enrich quality of life for students.

3.  Conduct annual school events with a primary goal of supporting student enrichment activities at Metro.

III.  STRUCTURE AND MEMBERSHIP

TeamMetro PTSO’s membership is open to all members of the Metro community and is comprised of participating parents, teachers, students, staff and administrators.

Voting membership:

Students: The President of the student council and each elected leader of the advisory groups may vote as a representative of the group that elected them. The High and Middle schools will be separately represented by their respective council president and advisory representatives. Voting membershipmember is prescribed and assigned to one adult advocate for the student, the teacher, the staff member and the administrator.

is prescribed and assigned to the student, one adult advocate for the student, the teacher, the staff member, and the administrator.

Parents: Only one parent/guardian per student has voting rights. If a family has more than one Metro student, two parents/guardians may vote.

1.  Eligible members have the right to:

a.  Elect the President, Vice President, Treasurer and Secretary.

b.  Participate as active members of TeamMetro PTSO.

2.  Election Process: During the first meeting of the month of May (specific date to be determined by the president) an election will be held to fill the positions for the following year. The date must be announced to the general school community no later than 10 days prior to the meeting date. Leave this

3.  Nominations or self-nominations must be submitted to the current Secretary no later than 105 days before the scheduled meeting/election.

4. 

5.  If no nominations are received by the date above for a particular position, the election for that position may be delayed until the second meeting of the new PTSO in the next school year.

a.  An election to fill one or more TeamMetro officer positions must be announced at the general meeting of the PTSO prior to the meeting in which the election is to be held and must also be announced to the general school community at least one week prior to the date of elections. Leave this

b.  Elected positions will require that individual is either self nominated or nominated by another person. Leave this

c.  Each candidate will be required to write and/or speak on his or her behalf prior to the call for a vote.

d.  The officers shall be elected by a majority vote of the members present at the election. Leave this

2. Executive Committee (Elected and Appointed Volunteer Positions):

The Executive Committee will consist of President, Vice President, Treasurer, Secretary, Standing Committee Chairs (Nominating, Audit, Development, Event, Archivist, Communication, Volunteer, and others as needed)

3. Steering Committee (Elected Positions):

The Steering Committee will consist of: President, Vice President, Treasurer, Secretary and Faculty (Selected by other faculty members)

4. Standing Committees Chairs (Appointed Volunteer Positions):

TeamMetro: A PTSO ·1929 Kenny Road ·Columbus, Ohio 43210 1

TeamMetro: A Parent, Teacher, Student Organization

Each Standing Committee will contain a minimum one adult advocate and one student. Other committees can be formed as determined by elected Steering Committee according to the need.

a.  Event Chair

b.  Nominating Chairs

c.  Audit Chair

d.  Development Chair

e.  Archivist Chair

f.  Communication Chair

g.  Volunteer Chair

IV. FUNDING

1.  Sources of Funding

a.  Any surpluses will be used to fund future programs.

b.  A portion of funds raised by fundraisers may be used to support operation with the approval of the Executive Committee.

c.  Fees may be charged for events only with the approval of the Executive Committee. These should be kept to a minimum and are only appropriate when an event is targeted to a very small group of the school community or when the expense is too great to reasonably be funded solely by the budget.

d.  The PAST Foundation will serve as TeamMetro PTSO’s fiscal agent.

2.  Allocation of Funds

a.  The Executive Committee and each Appointed Committee will prepare a plan for each event. The plan will include the method of funding the events, equipment, supplies and a budget. From these plans, the Executive Committee will develop a budget for consideration.

b.  In the event that a Committee requires additional funds during the year, a request will be submitted to the President or Vice-President at any time to be considered at the following Executive Committee meeting.

V.  JOB DESCRIPTIONS

1.  President

a.  Report to the PAST Foundation.

b.  Serve a one-year term.

c.  Take overall responsibility for operation of TeamMetro PTSO at all levels.

d.  Plan the agenda, and schedule and conduct the monthly Executive Committee meetings. Special meetings may be called for purpose of business.

e.  Consult with and support Committee Chairs.

f.  Assist the in aAppointing Committee Chairs for the following year.

g.  Serve on the Nominating Committee.

h.  Write year-end report to pass on to incoming President and PAST Foundation.

i.  Provide the Executive Committee and Committee chairs with current school approved Project List, School Fundraiser Policy and all current fundraiser approval forms.

j.  Chair committee to evaluate fundraisers and propose new ones, as needed.

2.  Vice President

a.  In the absence of the President, the Vice President acts as the delegated authority.

b.  Agree to serve as President-elect.

c.  Serve a one-year term.

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TeamMetro: A Parent, Teacher, Student Organization

d.  Attend monthly meetings of TeamMetro PTSO.

e.  Support the President in current roles and responsibilities.

f.  Serve on the Nominating Committee.

3.  Treasurer

a.  Serve a two-year term.

b.  Collect and disburse approved funds for all committees and events following the established procedures.

c.  Supervise all financial activities of committees.

d.  Assure timely disposition of all fundraiser proceeds.

e.  Develop and maintain TeamMetro PTSO’s financial records according to established procedures.

f.  Attend monthly Steering and Executive Committee meetings to report on current financial status.

g.  Write year-end report for submission to pass on to incoming Treasurer and the PAST Foundation.

h.  Knowledge of bookkeeping procedures and Excel spreadsheets.

4.  Secretary

a.  Serve a one-year term.

b.  Take attendance and minutes at monthly meeting or find a substitute to do so..

c.  Send minutes from Executive meetings and meetings to committee members. Minutes of each meeting shall be recorded, maintained and available to all members.

d.  Maintain a notebook to include agendas and minutes from all meetings and all handouts pertinent to those meetings.

e.  Assist the President with other secretarial tasks as requested.

f.  Be familiar with Robert’s Rules of Order in order to be of assistance to the President.

g.  Write year-end report for submission to pass on to incoming Secretary and PAST Foundation.

h.  Knowledge and capacity to inform large number of people through email and phone and ensure that emails to members notifying them of meeting are sent..

i.  Knowledge of voting procedure with ex-officio appointment for vote counting.

5.  Committees

a.  Executive Committee. Consisting of the elected officers and committee chairs. Meet monthly to discuss goals and directions for TeamMetro PTSO.

b.  Steering Committee. Consisting of the elected officers of the Executive Committee. Meet monthly to discuss the business of the Executive Committee and to plan items to be brought before the general membership.

c.  Event Committees. Consisting of elected and appointed members to represent the Metro community. Meet monthly to plan events and discuss business. Provide a forum for discussion with the administration. Plans for programs and events are presented to the Executive Committee for approval, to insure a balanced program and unified objectives.

d.  Nominating Committee. Consisting of the TeamMetro PTSO President and Vice President. Provide nominations for elected positions. The committee will develop ballots for officers and monitor the voting process of the elections.

e.  Audit Committee. Consisting of three members as determined by the Executive Committee, one member being the Vice President. The committee shall be responsible for the examination of the books and records of TeamMetro PTSO and can recommend one or more accountants and/or auditors to perform such tasks.

f.  Development Committee. The Executive Committee shall establish this committee consisting of three members. Its main duties are coordination and setting priorities and goals for fundraising-programs; review the performance of each development

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TeamMetro: A Parent, Teacher, Student Organization

effort; and identify and rate all major prospects for support and recruit key volunteer leadership for fundraising efforts.

g.  Archivist Committee. The Executive Committee shall establish this committee to provide historical information about Metro. The main duties will consist of recording information, pictures, press release, new paper and media information about Metro.

h.  Communication Committee. The Executive Committee shall establish this committee to provide written and oral communication to internal and external media outlets. The main duties of this committee are to provide press release, newsletter, article, advertisement and website updating.

i.  Volunteer Committee. The Executive Committee shall establish this committee to provide volunteers for Metro sponsored events such as school dances, fundraisers, and other events as needed.

j.  Other Committees. Other committees may be established as needed by resolution of the Executive Committee who may select members. Special ad hoc committees may be designated to assist in carrying out affairs of TeamMetro PTSO.

VI. TERMS OF OFFICE

1.  Terms.

a.  Each member of a committee shall continue as such until his or her successor is appointed, unless such committee shall be abolished sooner or unless such committee member shall resign, be removed, ceases to qualify as a member or their term expires.

b.  The Executive Committee shall have the authority to appoint replacement committee members who have resigned, been removed or ceased to qualify.

c.  The terms of the officers may be extended an additional year. Such an exception may be approved in the context of an election held according to the process described in Section III Structure and Membership.

d.  An officer shall be permitted to serve in the same position, if they so wish to, for no more than two years, but may serve in another capacity as an executive officer thereafter if so elected.

2.  Chairperson of Committees.

A person may be designated as a committee chair by the Executive Committee or according to such other procedures that the Executive Committee might establish.

3. Vacancies.

Vacancies in the membership of any committee shall be filled by appointments made in the same manner as provided in the case of the original appointments and any member so elected shall serve for the unexpired term of his or her predecessor.

4. Quorum.

Except for actions occurring under Section VIII Amendments, five people—two of whom shall be elected officers—shall constitute a quorum.

VII. EXECUTIVE COMMITTEE APPOINTED CHAIRS

1.  Appointed by the President for specific events or programs.

2.  Attend monthly Executive Committee meetings to report on events or programs.

3.  Prepare and submit to the Executive Committee for approval the annual proposed event or program budget.

4.  Write year-end report for submission to pass on to incoming Chairs and PAST Foundation.

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TeamMetro: A Parent, Teacher, Student Organization

VIII. AMENDMENTS

These bylaws may be amended by approval of three-quarters of those present. Eight people— three of whom shall be elected officers—shall constitute a quorum for the sake of considering amendments.

A vote to amend these bylaws must be announced—and the proposed changes read—at the general meeting of the PTSO prior to the meeting in which the vote is to occur and must also be announced to the general school community at least one week prior to the date of that vote.

IX. PARLIAMENTARY AUTHORITY

The latest edition of "Robert's Rules of Order" shall govern parliamentary procedures not covered by these Bylaws.

Adopted by the membership of TeamMetro: A Parent, Teacher, Student Organization on September 10, 2013.______2015

TeamMetro: A PTSO ·1929 Kenny Road ·Columbus, Ohio 43210 5