MET AD 643

Team Project Meeting Minutes

Conference Call:

Location / Massachusetts / Pennsylvania / Japan
Date / Saturday, 24/03/07 / Saturday, 24/03/07 / Sunday, 25/03/07
Time / 18:00 / 18:00 / 7:00 AM

Conf. Call Number:309 – 747-2540

Participant Passcode;269766

Call Attendees:Geert Kinthaert, Marshalee King, Grace Kielpinski. Mateusz Kiljan was unable to attend.

Introductions:

  • Team Member Introductions:
  • Marshalee King is a Marine based in Okinawa, Japan. She has a BA from Troy University and an MBA from Maryland. Her background is finance.
  • Geert Kinthaert is a software development Manager, working as a contractor for the USAF. He has an MSE from Brandeis and lives in Boston, MA
  • Grace Kielpinski works at Genzyme, Cambridge MA, and has a research and science background, specifically cell therapy. She is now working in quality and manufacturing, and product release.
  • Team Member Access Information and Availability
  • Team members are available via using their BU e-mail addresses.
  • Most of the work will be performed using Vista e-mail. In addition, they will use teleconferencing technology as needed.

Meeting Goals and Objectives:

  • Roles and Responsibilities
  • Project Manager: Grace Kielpinski
  • Minutes: Geert Kinthaert
  • Liaison to Perry Donham: Marshalee King
  • Project Team Member: Mateusz Kiljan
  • Project Ideas
  • The following project ideas were discussed: Special Olympics (Wisconsin), Science Festival, Charter Boat. The project manager recommends getting ideas from Mateusz Kiljan on a possible project. The team will await that information, and re-discuss via email as needed.
  • Identify Project Deliverables
  • A brief description of your project: its goals, start/end dates and major milestones and issues
  • A listing of the project’s critical success factors (CSFs)
  • A listing of the project team members
  • A listing of your team members, and the role each has been assigned
  • Summary of communication strategy
  • Listing of potential number of communication channels
  • Web of relationships/network of stakeholders
  • Matrix of communication needs
  • Actions and deliverables needed to implement the plan
  • Determine Project Timeline
  • Team member orientation assignment submit by Sunday, April 1
  • Final Project due April 26

Meeting Schedule:

  • Determine Meeting Frequency
  • Once a week, on Saturday. Susceptible to change as per project needs
  • Determine Meeting Format
  • Teleconferencing. Susceptible to change as per project needs

Action Items:

  • Wisconsin Special Olympics website: Marshalee King to send to project team 3/26/07
  • Meeting minutes: Geert Kinthaert to send to project team 3/26/07
  • Additional project ideas: Mateusz Kiljan to send to project team by Wednesday 3/28/07
  • Finalize project selection: All team members Thursday 3/29/07
  • Gather deliverables: All team members Saturday 3/31/07
  • Sample project items to team: Geert Kinthaert. Let this team member know if you can not get project examples from

Next Teleconference: Saturday March 31, time TBD (Marshalee King will send e-mail notice on this)