TAX ORGANIZER FORM
This tax organizer has been developed to assist you in collecting and summarizing the information needed for your Pure Romance business. The following pages contain many of the common items of income and expenses associated with your business. Please review every item listed as they may apply to your specific situation. The following information will be requested by most tax advisors when filing your tax information.
GENERAL INFORMATION
Consultant name and number:______
Address:______
______
Home phone:______Cell: ______
Work phone:______Fax: ______
E-mail address: ______
Social security number: ______Date of birth: ______
What month and year did your join Pure Romance? ______
You were recruited by: ______
County in which you live: ______School district: ______
Do you live within the city limits (subject to city income taxes)? Yes ___ No ___
SOURCES OF INCOME
*Please be sure to include your official Form 1099-MISC issued by Pure Romance
Total sales for 2014
(Sales before shipping, tax and discounts on customer orders)$______
Total shipping income collected$______
Total override bonuses plus taxable prizes & awards received
(Box 7on your 1099-MISC)$______
COST OF GOODS SOLD
2013Ending inventory value (at your cost)
(enter -0- if this was your first year with Pure Romance)$______
Total retail and net purchases (at your cost)
(from your Pure Romance invoices)$______
Items taken from inventory for personal use$______
Returns and allowances NOT warrantied back to corp$______
2014Ending inventory value (at your cost) as of 12/31/2014$______
Approximate date ending inventory was taken: ______
EXPENSES
ADVERTISING
Business cards, labels, stationery$______
Fair booths/Bridal shows ______
Film & film developing ______
Fliers and newsletters ______
Greeting cards ______
Newspaper ads ______
Prizes and awards ______
Promotional tools ______
Pure Romance clothing, decals, etc. ______
Sales literature ______
Other:
______
______
BAD DEBTS: (If originally claimed as sales & there is reason to believe the debt will never be collected)
Customers’ NSF checks$______
Other bad debts (document & verify):
______
______
DUES & PUBLICATIONS:
Membership in business related organizations$______
Subscriptions to business publications ______
FREIGHT:
UPS/U.S. Postal service mailing charges$______
Shipping paid to Pure Romance (invoices) ______
INSURANCE
Self-employed health insurance (if applicable)$______
Business auto insurance ______
General business insurance ______
INTEREST (business related interest only)
Interest paid on loans for purchasing business
Property, i.e. copier, computer, etc.$______
Credit card finance interest paid for purchasing
business property and/or inventory ______
LEGAL AND PROFESSIONAL SERVICES
Business related accounting fees$______
Tax return preparation fees ______
OFFICE EXPENSES
Calculator$______
Copying and printing (not claimed elsewhere) ______
Folders, staples, pens, etc. ______
Ink cartridges ______
Organizers and planners (i.e. Daytimers) ______
Paper ______
Miscellaneous ______
REPAIRS:
Cost of repairing business equipment$______
RETIREMENT PLANS:
I have the following retirement plans established: 2005 Amount contributed
□ Individual Retirement Account (IRA)$______
□ Roth IRA ______
□ Simplified Employee Pension Plan (SEP) ______
□ Simple IRA ______
SUPPLIES:
Paper products on Pure Romance invoices$______
Baskets ______
Books, CD’s and DVD’s ______
Motivational/Training tapes ______
Packaging materials ______
Ribbons and decorative supplies ______
Storage, inventory containers ______
Other miscellaneous supplies:
______
______
______
______
TRAVEL:
MEALS AND ENTERTAINMENT (Including tips):
(Receipt is mandatory if a business meal is over $75. If a business meal is under $75, a receipt is not required but the taxpayer is still required to document date, time, place and business purpose, as well as the individual(s) the meal was with). The best advice is to always get a detailed receipt.
Breakfasts$______
Lunches ______
Dinners ______
Travel meals ______
(Convention, training, etc.)
TELEPHONE EXPENSES:
Do you have more than one telephone line in your home?□ Yes □ No
My monthly base telephone rate is $______
(Only if you have a dedicated Pure Romance telephone line coming into the home)
Total long distance charges $______% related to Pure Romance _____%
(Do not include monthly base rate)
~OR~
Actual Pure Romance long distance charges$______
Do you own a cell phone? Date purchased ______Purchase price $______
Total cell phone charges $______% related to Pure Romance ______%
Total internet charges $______% related to Pure Romance ______%
Website fees $______Voice mail fees $______
WAGES:
Wages paid for:
Office assistants/secretarial$______
Childcare ______
(Must provide name, social security number and address of childcare provider below)
______SSN/FEIN#:______
______
______
Other: ______
OTHER EXPENSE:
Meeting room fees$______
Open houses ______
Total people attending home meetings ______
Other miscellaneous expenses:
______
______
______
______
______
ESTIMATED TAX PAYMENTS MADE:
HOME OFFICE EXPENSE
Valuation of your home:
Purchase price$______
Value of the land included in the
purchase price of your home$______
Cost of improvements to your home$______
Month and year acquired$______
Percentage your home is used for your business:
Area of home used for business (sq. feet) ______
Total living area square footage of home ______
Expenses for business use:
Direct expenses:
Painting of business part of home$______
Repairs to business part of home$______
Other direct expenses
______$______
Indirect expenses (annualized):
Mortgage interest$______
Real estate taxes$______
Insurance (Homeowner’s or Renter’s)$______
Rent (if applicable)$______
Repairs and Maintenance$______
Utilities:
Electric$______
Gas/Oil$______
Water & Sewer$______
Trash disposal$______
AUTOMOBILE EXPENSES
Car #1 / Car #2Do your own or lease your car? / □ Lease □ Own / □ Lease □ Own
Year, Model & Make of car
Date I started driving my auto for business
Total Pure Romance business related miles
Total of ALL mileage driven for months indicated above
ACTUAL EXPENSES:
Gasoline, oil, lubrication, etc.
Repairs
Tires, supplies, etc.
Lease payments (if applicable)
Auto insurance
Tags and licenses
Interest on auto loan (if applicable)
Car washes
Auto club membership fees (ie. AAA)
Parking fees
Tolls
QUESTIONS, SUGGESTIONS AND/OR COMMENTS