SUSTAINABLE BUSINESS NETWORK MINUTES OF THE 2016ANNUAL GENERAL MEETING

Date:26th July 2017

Time:4.30–5.30pm

Venue:GHD Woodhead Creativespaces

ATTENDANCE

Present

Alan / Good / The Stone Paper Company Limited
Allan / Botica / Passion PR/Botica Butler Raudon
Amy / Calway / Individual
Brad / Davis / Chapman Tripp
Chris / Morrison / Karma Coila
Chris / Daya / Adventure Capital
David / Wright / Junk Run Limited
David / Gandar / Delta Software Ltd
Edgar / Henson / Individual
Emma / Harding / Fuji Xerox New Zealand
Freya / Lewis / Duffle & Co.
George / Seton / Clean Event
Hannah / Hullins / BFM
Helen / Mahoney / Ricoh
Jacqueline / Farman / The Purpose Business Ltd
Jacqui / Wilkinson / Adventure Capital
James / Baldwin / Junk Run Limited
Jeff / Vickers / thinkstep
John / Ringer / Paradigm
Kitty / Lin / Green Time
liam / Stoneley / Chapman Tripp
Louise / Duncan / TetraMap International
Mari / Huusko / Lightex
Marjo / Lips-Wiersma / AUT
Marty / Forsman / Air New Zealand
Micah / Gabriels / Qurious
Mike / Carroll / MyTechies
Mike / Eastwood / Webalite
Mike / LeRoy-Dyson / Attic Backpackers
Nick / Bishop / Fisher & Paykel Healthcare
Nick / Winstone / Amplify Capital
Nicola / Jiang / Lightex
Paul / Styles / The Stone Paper Company Limited
Peter / Thompson / The Formary
Peter / Lee / C2C Partners Ltd
Peter / Thompson / The Formary
Peter / Doland / Abilities Incorporated
Peter / Fraher / Abilities Incorporated
Ray / Skinner / Sustainability Matters
Rory / Chacko / AUT
Sarah / Killpartrick / Clear Facilities Ltd
Sean / Kelly / Hubbards
Shirin / Davari-Seton / Clean Event
Sophie / Gilmour / Bird On A Wire
Stefan / Rüegg / Proxima
Tim / Marshall / Communication by Design
Toni / Hogg / Green Cabs Ltd
Vernon / Sutton / Upcycle

APOLOGIES

Sarah Trotman – AUT

Richard Dunbar - Nexus

Peter Sykes – ME Family Services

Robyn Cherry-Campbell – Oversew Fashion

Chris McGeown – Tourism Industry Association

Sandy Beath-Croft – Hutt City Council

Josephine Rudkin-Binks – Enviromark

Anne Rowe – COR Associates

Carl Longstaff – Metal Art

Laird Kennedy – Kennedy Construction

Gavin Smith – Alsco

Darren Paterson – 3R

Charmaine Meyers – Enspiral Accounting

Mark Stevens – Asaleo Care

Alex Hannant – Akina

John Hungerford – Megabyte

Craig Johnson – CSC Buying Group

Peter Thompson – The Formary

Francesca Mackenzie – Sonder Films

Kate Louise Elliot – Creative Capital Arts Trust

Jack Gordon-Crosby – Optimal Fleet Solutions

Paul Leacock – Blacksmith

Matthew Luxon – Envision

Susan Norman – AMP Captial

Abby Farrow – Fisher & Paykel Health Care

Adam Groenewegen – Zealandia

Benjamin Eitelberg – Eitelberg Consulting

Jenny McIver – Wishbone Design

Cath Tate – Tourism Industry Aotearoa

Bill McDonald – Vapour

Keith Jackson – Cooks Global Foods

Salvatore Marti - Renault

Dawn Baggaley – NZ Post

Tiffany Flood – Collingridge Smith Architects

Toni Patison – Clean Planet

Robert Quigley – Quigley & Watts

Phil Mackay – Rouge

Ian McLean - Toi Ohomai institute of Technology

Christine Kernohan – Gladstone Vineyard

Richard Bacon – Organic Boxes

Justine Tate- Sustainable Winegrowing New Zealand

Josie Bidwill – Thunderpants

Matt Daggar - Kaibosh

Kath Dewar – Good Sense

Kylie Eltham - Fletcher Building

Peter Thomas – Fuji Xerox

Leanne Holdsworth – Individual

Anne Blakeway

AGENDA

Chair: Jacqueline Farman

4:15 pmDoor registrations

4:30 pmWelcome, proxies and apologies & Previous Minutes 2016–Jacqueline Farman (Chair)

4:35 pmReport from Board &

Announce the National Board Candidates – Jacqueline Farman (Chair)

4:45 pmFinancial Accounts 2016/17 & Appoint Auditor 2017/18

- Theresa Gaire (Accountant)

4:55 pmClose off votes for National Board – Jacqueline Farman (Chair)

5 pmRecommended rule changes – Jacqueline Farman (Chair)

5.05 pmNational Report and Plans for 2017/18 from CEO – Rachel Brown (Chief Executive) & SBN staff.

5:20 pmConfirmation of new National Board – Jacqueline Farman (Chair)

5:25 pmGeneral business

5:30 pmClose –Jacqueline Farman (Chair)

MINUTES OF THE MEETING

1. / WELCOME / Jacqueline opened the 14th Annual AGM and welcomed everyone and called for any proxies.
2. / PROXIES & APOLOGIES / Jacquelinenoted we have receieved apologies (noted above), and also asked if there were other apologies from the floor. Jacqueline advised the number of proxies received 41.
Motion: That the Apologies be accepted
Accepted:Jacqueline Farman
Seconded: Marty Forsman
Carried
3. / MINUTES OF THE PREVIOUS 2016ANNUAL GENERAL MEETING / Jacqueline stated that the minutes of the 2016 AGM held on 30th June 2016was posted on the SBN website and that members were made aware of this via email and this evening.
Motion: That the Minutes of the previous AGM held on 30thJune 2016be accepted as a true and correct record.
Accepted:Jacqueline Farman
Seconded: Chris Morrison
Carried
4. / MATTERS ARISING FROM THE 2016 MINUTES / Jacqueline asked the meeting if there were any matters arising from last year’s minutes.
None
5. / NATIONAL PERFORMANCE REPORT FROM THE CHAIR / Jacqueline presented SBN’s performance report covering the 2016/17 year.
6. / NATIONAL BOARD CANDIDATES
FOR THE 2016/17 YEAR / Jacqueline stated thatNine (9) nominations were received to fill One (1)position on the National Board.
Chris McGeown / Tourism Industry Association
Toni Hogg / Green cabs
Peter Lee / C2C Partners
Peter Sykes / ME Family Services
Peter Thompson / The Formary
David Slone / CSC Buying Group
Dr Peter McGhee / AUT
Michelle Maitland / George Walkers
Christine Kernohan / Gladstone Vineyard
Jacqueline asked members who have been given a Voting Paper when they arrived, to tick no more than 1 box for their preferred candidate as previously distributed by email. If they had previously voted by email then the votes would have already been counted.
Jacquelinereminded the meeting that voting would be closed following the Plans for 2017/18 from the CEO. She asked members to pass their votes to the SBN staff and reminded them that the votes would be checked against the current financial membership list.
7. / 2016/17 AUDITED FINANCIAL ACOCUNTS / Theresa Gaire, the SBN accountantpresented the Audited Financial Statements ending 31stMar 2017 which were made available online and were made available at the meeting.
Theresa presented her report to the meeting.
Motion: TheSBN Financial Accounts 2017 be accepted.
Accepted:Jacqueline Farman
Seconded: Toni Hogg
Carried
8. / APPOINTMENT OF AUDITOR / Jacquelinethanked the team from William Buck Christmas Gouwland(NZ) for doing a great job auditing this year’s accounts.
Motion: ThatWilliam Buck Christmas Gouwland(NZ) Chartered Accountants be appointed as Auditor for the next financial year.
Approved: Jacqueline Farman
Seconded: Emma Harding
Carried
9. / Close of Voting
10. / Recommended Rule Changes / Jacqueline noted that the Recommended rule changes have been posted on the SBN website. You have been provided with a copy and it is on screen and on the last page of your report. Once we have gone through them I open the floor for any points of clarification.
Motion: TheRecommended rule changes be accepted.
Accepted: Jacqueline Farman
Seconded: Ray Skinner
Carried
11. / NATIONAL REPORT FROM THE CHIEF EXECUTIVE / Rachel presented SBN’s Full performance report to the Annual General Meeting. The report outlined the key activities planned for the 2017/18 year.
Motion: That the National Report be accepted.
Accepted: Jacqueline Farman
Seconded: Peter Thompson
Carried
12. / CONFIRMING ELECTION OF NATIONAL BOARD FOR THE 2017/18 YEAR / Jacqueline statedthat nine (9) nominations were received to fill One vacant positions on the National Board.
Jacqueline thanked all of the nominees.
The successful candidates elected to the Board was:
  1. Peter Thompson
Jacqueline congratulated the successful candidates and welcomed them to the National Board and thanked the other candidates for standing.
Motion: TheNew National Board 2017/18is accepted.
Accepted:Jacqueline Farman
Seconded: Chris Morrison
Carried
Jacquelinemoved that the voting papers be destroyed.
Accepted:Jacqueline Farman
Seconded: Sophie Gilmour
Carried
13. / GENERAL BUSINESS / Jacqueline asked if there was any general business and there was none.
Jacqueline thanked all that attended the AGM today as well as those who weren’t able to be here today but sent in their proxy votes. Thank you to Creative Spaces for hosting us this evening and for the use of their space.
Jacqueline thanked Rachel Brown (who has led this organisation well for the past 14 plus years) and the staff of the National Office as well as the regional staff from around the country.
Jacqueline thanked her fellow members of the National Board.
Jacqueline thanked our Foundation Sponsors - Particularly NZI and thank you to all of SBN’s other sponsors.
Thanks to all the SBN members for continuing to support SBN as it endeavours to make the world a better place, through business, starting here in Aotearoa.
14. / CLOSING OF THE AGM / Jacqueline declared the 14th AGM of the Sustainable Business Network closed.