Genesis Conference

Major Building Project Application

This application is required if the renovation or new build project with more than 4 subcontractors and/or there is indebtedness involved. The questions on this application should be completed and signed by the Chairperson of the Board of Trustees of the Local Church, the Treasurer, the Pastor of the Local Church, and the Conference Superintendent. The completed application, with all attachments should be sent to:

Randy Freeman

Genesis Conference Administrator

8160 Bank Street Road

Batavia, New York 14020-9705

Date of Application:______

  1. Legal name of Society:______

2. Address______

Phone:______Fax:______

  1. Name of Project:______
  1. Type of Project (Build, Renovation):
  1. Purpose of the project/loan: Please enclose with this application, a brief narrative that describes the purpose, scope, build approach (Design/Build, GC, Construction Manager), along with a list all contractor’s selected for this project.
  1. Amount of loan being requested: ______

Requested repayment period: ______

  1. The local Society (or society designated church governing body) must approve both the project and the application for the loan. Please attach minutes of the meeting where the project and loan were approved, or have secretary write a letter verifying the approvals. Please also provide these statistics.
  1. Date of approval:______
  2. Total members eligible to vote:______
  3. Number at meeting where approval was granted:______
  4. Number voting FOR the project ______, loan ______
  5. Number voting AGAINST the project ______, loan ______
  1. Does the deed of the church property for which the loan is requested contain the “Trust Clause” required by the Free Methodist Book of Discipline (A/856)? Yes___ No___
  2. The Conference by-laws require that the local church must be current in all Conference Obligations such as Wave Fair Share. Is the local church currently up to date?

Yes____No____

If no, then explain:______

  1. List all properties currently owned by your Society:

Property / Value / Balance Owed / Date of Maturity
  1. List your present insurance coverages:

Type of Insurance / Insurance Company / Amount of Coverage

Attach and include a copy of the Declaration Page from your current policies. Actual coverages will be compared with Conference Recommended minimums to assure adequate coverage.

  1. List any other financial obligations you have:

Obligation / Lender / Amount / Balance Due / Maturity Date

12. What is the total indebtedness of the Society (Sum line 9 and 11)?$______

  1. Please attach to your application:
  1. A copy of your financial reports for the past two completed years and the current year-to-date.
  2. A listing of all bank balances and investments showing amounts, and with whom.
  3. Average worship attendance for the past two years and the current year-to-date to show growth trend.
  4. Pro-forma operational budget for the new facility that demonstrates the ability to operate the new facility and meet all current obligations including any proposed debt service.
  5. Plan/evidence of ability to service proposed debt.
  1. What funds do you currently have on hand that are designated for this project? $______
  1. What other assets do you have that can be applied toward this project? $______
  1. Are you involved in a fund raising program for the project? Yes___ No___ If yes, please summarize your goals, term of program, pledges made to date, pledges fulfilled to date, outstanding pledges.
  1. Have you obtained or arranged to obtain any financing for this project? List and explain:

Application, Approval, etc. / Lender / Amount / Type of Loan / Term
  1. Have you obtained or arranged to obtain the necessary building permits, easements, waivers, etc. necessary for this project? List and explain (attach a separate sheet if more than the space allows):

Permit, Easement, Waiver, etc. / Explanation
  1. What are the total contractor’s estimates for the cost of this project? $______
  1. Please attach to this application: copies of all Contractor/subcontractorestimates, and Architect or Builders drawings detailing the project, evidence of contractor insurance/bonding, summary schedule listing preferred contractors, bids, draw schedule, and sources/timing of funds.

Authorizations:


Chairperson, Local Board of TrusteesDate


TreasurerDate


Local PastorDate


Conference SuperintendentDate

Upon receipt of the completed application along with all required attachments, it will be reviewed by the Conference Administrator and Finance Committee. Clarifying questions and additional information may be requested. Once the application is deemed complete, it will be distributed to the Board of Administration. The Conference Administrator will contact the Pastor to schedule a meeting with the Board of Administration. Approval of a project involving indebtedness is NOT a loan guarantee. Project approval will be referred to the Genesis Conference Foundation for their consideration. By Conference Policy manual, they must given the opportunity to fund at least 10% of the project.

We hereby certify that the information contained herein is complete and accurate. This information has been furnished with the understanding that it is to be used to determine the suitability of the project and to determine the amount and conditions of the credit to be extended (if applicable). Furthermore, we hereby authorize the financial institutions listed in the application to release necessary information to the Genesis Conference Foundation for which credit is being applied for in order to verify the information contained herein.