TENTATIVE AGENDA
October 14-16
Kforce Government Solutions (KGS), Fairfax, VA.
Begin 1:00 pm, 14 Oct, end 1500 16 October
As of: Oct 31, 2008
1 / Welcome and opening comments:
Administrative announcements
Open actions and updated status on 08-1 meeting topics / 1:00
2 / Passive Radio Frequency Identification (RFID) Implementation Status
· Material Returns/Retrograde Shipments
· Proposal for Transaction Exchange Supporting Directed Returns (PQDR/SDR/TDR) /Retrograde Briefing
· Rough draft Navy PDC 331 / Date/Time
Tuesday
2:00
3 / DoD Activity Address Directory (DoDAAD) Re-engineering
· Country Code Matrix; Refer to PDC 325
o Briefing on Country Codes
· Impact on Component applications/ERP processes regarding pseudo ISO code assignment
o Example scenario: two FMS codes for a particular country, necessitating the creation of a pseudo ISO code in order to capture the second one in the table. Alternative: assign the same valid ISO code for each and use a separate non-significant code as the table’s key code (the unique pivot value).
o Components must research how country codes are used internally and be prepared to discuss ramifications for each approach / Component Input Required
4 / Customer and Ship-to Identification via EMALL and GSA Internet Ordering
· Use of valid AAC
o Discussion of current DoD EMALL use of SP5200 and FA4440 for generic identification of customers
o GSA pseudo AACs
· Use clear-text ship-to addressing (vice valid AAC)
· DSG Cargo Clearance IPT
· Frustrated Freight IPT Meeting
· Combined Frustrated Freight data
· Frustrated Freight Final Brief / Tuesday
1:15
EMALL
GSA
OSD
5 / Management Control Activity (MCA) Procedures
· Each Component is requested to provide a 20 minute briefing of their respective implementations of the policy contained in DOD 4140.1-R, Chapter 5, paragraph C5.11., entitled, “Control Of Access to DoD Materiel Inventories Required By Defense Contracts.” The DOD procedural guidance implementing the DOD policy is prescribed in DOD 4000.25-1-M, Chapter 11, “Contractor Access to Government Supply Sources” and in DOD 4000.25-M, Volume 2, Chapter 4, paragraph C4.2.2. and Chapter 5, paragraph C5.2.6.1.
· Specific briefing contents
· Navy ERP Brief (1)
· DLA MCA/GFM Brief
· Army GFM Brief
· Army Major CR Brief
· USAF MCA Info
· USN MCA Info (2) / October 15
8:30 - 12:00
Component Briefings:
Army
Navy
USMC
Air Force
DLA
6 / Transmission of Exception Requisitions
· Routing rules / Tentative
7 / Material Receipt Acknowledgement (MRA)
· DLMSO advised the SPRC on 7/25/08 that MRA Report was available for use on-line from DAASC Logistics Reports. Request SPRC representatives provide feedback/recommendations on report. / Component Input Required
8 / Monitoring for Requisition Priority Abuse:
· PRC lead or designated representative: Review recent reports to provide feedback Logistics Reports on DAAS web. / Components
Joint Staff
9 / Pre-Positioning of Project Codes for Disaster Relief
· DLA J-7 (DoD-wide?) requirement to flag all procurements related to Disaster Relief, etc via Project Code in the Federal Procurement Data System (FPDS). However, Category C or D Project Code may not be assigned; Category A may be applicable. Even when provided, Project Code assignment takes time to coordinate for CAT C and CAT D to respond to Hurricanes once they are deemed disasters.
· Discuss proposal to set up a pipeline of these together with OSD for use when a natural disaster occurs that will be disseminated with all Services and DLA the moment a Disaster is declared so that all orders related to that disaster can be tracked in DoD using the same Project Code / Components
Joint Staff
10 / Request for Coordinated Implementation Date for Approved DLMS Changes
· Re-establish use of coordinated implementation dates.
· Components have limited resources and cannot expend these resources by prioritizing a change that will not be meaningful or synchronized. / Discussion TBD
11 / Transportation-Supply Receipt & Acknowledgement Requirements Analysis
· Overview and status of new initiative developing DLMS information exchange between retail source of supply AIS and the retail transportation management office AIS.
· PDC 324, Transportation and Supply Receipt and Acknowledgement Transactions / Heidi Daverede, DLMSO
Wednesday
2:00
12 / DRAFT PDC 312, DLMS New Procedures for Material Returns from Deployed Maintenance Units under BRAC
· This change is to allow the identification of Deployed Maintenance Units turn-ins from other maintenance turn-ins between Distribution Standard System (DSS) and DLA Enterprise Business System (EBS) and establish new procedures for authorizing and processing customer credit for the returned material.
· BRAC / Wednesday
1:30
DLA
13 / DLMS Changes recently approved, in staffing, or under development, or old Requests For Implementation Dates needing a fresh look.
Discussion as needed:
· Revised Request for Implementation Date (RFID) for Joint Approved MILS Changes (AMCL) 5 (MILSTRAP) & 13 (MILSTRIP) -- Date Packed/Expiration Date for Subsistence Items.
Issue of a request for implementation date is on hold pending DLA validation of requirement. Request DLA provide updated status.
· PDC 307, DLMS Lateral Redistribution Order Shipment Status (DLMS 856S/MILSTRIP AS6) and Party to Receive Credit
Documents future functionality that would permit credit to be split among multiple activity DoDAACs (when these are identified by the retail activity) where we currently provide credit (material, plus PC& H, and transportation) to same activity DoDAAC.
Navy does not concur; AF is neutral; Army has not responded;
· ADC 303, Approved Defense Logistics Management System (DLMS) Change (ADC) 303, Transportation Identification Numbers in Wide Area Workflow (WAWF)(Staffed as PDC 323)
· PDC 318, Proposed Defense Logistics Management System (DLMS) Change (PDC) 318, Notice of Availability (NOA) and NOA Reply Transaction Data Content/Mapping including Addition of Type Pack Code for 463L Pallets
· DRAFT PDC 330. New DLMS Advice Code for use with DS 527R Response to Inquiry for Materiel Receipt and New Beginning Segment Action Code to Capture MILSTRAP DRB Functionality.
· Discuss proposed new advice code for use with 527R as well as 1990 DLMS enhancement which added advice code to DS 527R and the associated procedures.
· Others to be identified / TBD
14 / Status of WAWF for Direct Vendor Delivery Receipt Acceptance
· OSD Memo directing Component Workshop
· WAWF DVD Briefing / October 16
8:30
15 / Jump Start Update / DLMSO
Dale Yeakel
SPRC Adjourns / Oct 16 12:30
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