Supply Operations

Supply Operations

1. Does the contractor receive, inspect, inventory, preserve, pack, account for, configure, reconfigure, modify, handoff, and issue equipment and components IAW the SOW?

1. Does the contractor operate and maintain the formal Government accountable records under the direction of the Government Accountable Officer (AO) / Property Book Officer (PBO), for Government assets and shall maintain asset accountability and asset visibility of assets utilizing appropriate systems IAW appropriate regulations?

1. Does the contractor report to the AO/PBO, receipt and processing of all stocks through appropriate systems within one (1) duty day after arrival IAW the SOW?

1. Does the contractor ensure all applicable assets (e.g., end items, secondary loads, containers, and multi-packs) received are marked with bar code labels?

1. Does the contractor apply Radio Frequency (RF) tags to all assets?

1. Does the contractor report any excess or unserviceable assets to the Government AO/PBO?

1. Does the contractor maintain, in a logical and accessible manner, copies of every transaction and report?

1. Does the contractor accurately record all receipt, equipment processing, and cost accounting transactions in applicable policies?

1. Does the contractor immediately report any data shortcomings to the PCO/ACO?

1. Does the contractor generate System Change Requests (SCRs) for the appropriate systems, and notify the PCO/ACO, as required?

1. Does the contractor ensure that replication is occurring to the main database on a daily basis, and data is 100% replicated, and weekly initiate the appropriate reconciliation program with supplied logistics program data?

1. Does the contractor resolve any identified discrepancies within one to three (1-3) days of awareness of error?

1. Does the contractor conduct reconciliation between the appropriate systems and logistics program?

1. Does the contractor conduct reconciliation on a weekly basis for accountable stocks less Class V?

1. Does the contractor conduct reconciliation within 72 hours of the completion of the monthly cyclic inventory reconciliation?

1. Does the contractor report financial expenditure of requisitions submitted to the appropriate retail/wholesale system?

1. Does the contractor maintain a database of all expenditures and provide this data to the Government on a monthly basis

1. Does the contractor receive stocks, equipment and material supplies from various sources, in-theater redistribution, intra-theater redistribution, and CONUS, and process and/or de-process the material IAW the SOW?

1. Does the contractor maintain receipt and issue documentation IAW the appropriate regulations?

1. Receipt processing standard one (1) day, management level is not to exceed one to three (1-3) days.

1. Are weapons and sensitive items processed by the contractor within 24 hours?

1. Does the contractor process receipts and issues of assets via appropriate procedures?

1. Is the contractor available to receive assets 24 hours a day, 7 days a week, unless directed otherwise by the PCO/ACO?

1. Does the contractor ensure the equipment's correct condition code and location are entered into the appropriate system?

1. Redistribution Property Assistance Team (RPAT): Does the contractor support the issue, turn in, and distribution of equipment in the AOR, IAW the retrograde process?

1. Does the contractor provide trained heavy equipment operators, drivers, operators, and clerks to support the issue and turn in, and distribution of equipment in the AOR for the required operations at the designated sites?

1. Does the contractor provide a Certified Hazardous Material Coordinator at each site?

1. Does the contractor provide trained clerks for the Inter-theater and Intra-theater coordination and movement of equipment?

1. Are contractor operators working on a 12 hour, 7 days a week schedule at the designated sites?

1. Do the clerks label equipment ready for shipment with appropriate Military Shipping Labels (MSL) and Tags in addition to coordinating the onward movement of ready equipment?

1. Does the contractor complete the Redistribution Property Assistance Team (RPAT) Status Report IAW the SOW?

1. Does the contractor provide a Certified Hazardous Material Coordinator at each site?

1. Does the contractor ensure sufficient component listings are on-hand to ensure each piece of equipment has its required publication is on hand to support simultaneous equipment issue, turn-in and repair actions in the various shops.

1. Small Arms Support Center (SASC) Receive and Issue: Does the contractor utilize the appropriate system for all weapons and make entries for all weapon serial numbers?

1. Does the contractor pick up all weapons ordered from various locations in Afghanistan?

1. Does the contractor maintain a database for individual units Assumption of Command Letter and Signature Authority?

1. Does the contractor ensure that each weapon or part is issued to an authorized recipient?

1. Does the contractor ensure that the person that is receiving this equipment is indeed an authorized representative that is authorized in behalf of the Commander or hand-receipt holder to sign for equipment in their behalf?

1. Does the contractor ensure the turn-in of weapons is done on the appropriate form to show an auditor what is being turned in and will require validation of signature as stated above?

1. For all weapons that the serial number cannot be identified (such as if destroyed beyond recognition), does the contractor ensure obtain the appropriate form from the unit before a replacement can be issued?

1. Does the contractor accept and process all weapon requests above the units authorized Modified Table of Organization and Equipment (MTOE) through the appropriate channels?

1. Does the contractor provide all reports required by the PCO/ACO and appropriate entities?

1. Does the contractor establish accounts with all support organizations?

1. Does the contractor process through the shipping and/or receiving point all equipment entering, leaving, utilized locally and/or internally, or transferring from the storage site?

1. Does the contractor report to the AO/PBO/PA, receipt and processing of all stocks through the appropriate system within the appropriate period of time?

1. Does the contractor have control measures in place to ensure data entry accuracy?

1. Does the contractor maintain a file of all transportation and receipt documentation IAW the applicable regulations?

1. Does the Contractor ensure that all outbound shipments have been documented IAW existing regulations, policies, and procedures?

1. Does the contractor generate all documentation and data files necessary to ship a piece of equipment?

1. Does the contractor ensure all outbound equipment has a properly affixed Radio Frequency tag?

1. Does the Contractor unload and visually check equipment for obvious shipment damages, losses and missing documentation, inspect, inventory, verify condition code; and expeditiously move within 24 hours, equipment, materiel, and supplies to storage locations?

1. In conjunction with receipt processing, does the Contractor record condition or configuration discrepancies on receipt, and prepare the appropriate discrepancy report?

1. Does the contractor prepare the Transportation Discrepancy Report?

1. Does the contractor prepare the Quality Deficiency Report (QDR) for missing, damaged and/or defective materiel?

1. Does the contractor complete the Report of Shipping (Item) and Packaging Discrepancy?

1. For materiel received under warranty, does the contractor ensure that it is operated and inspected for serviceability?

1. Are warranty claims submitted IAW the appropriate regulations?

1. Does the contractor work with the PM in harvesting equipment from battle damage vehicles that will be going to the designated reutilization site?

1. Does the contractor record applicable data into the appropriate system, policy on linked association items (such as grenade launchers, Add on Armor, Single Channel Ground to Air Radio System, Installation Kits, etc.) within the appropriate receipt processing timelines?

1. Does the contractor issue equipment in both exercise and contingency conditions as directed by the appropriate Commander?

1. Does the contractor ensure all issues of prepositioned equipment/materiel are coordinated in writing with the ACO and the appropriate Commander prior to release of the prepositioned stocks?

1. Does the contractor perform all aspects of issuing and de-processing of equipment?

1. Does the contractor forward all Materiel Release Orders (MROs) for prepositioned assets to the AO/PBO for authorization to issue or direction to deny the MRO?

1. Does the contractor store CL II, III , IV, and IX materiel appropriately?

1. Does the contractor store and configure equipment and materiel by UIC, commodity, or other specified configuration using an approved Master Storage Plan?

1. Does the contractor’s Master Storage Plan comply with Occupational Safety and Health Act (OSHA) requirements?

1. Under routine operations, does the contractor record all location changes in the appropriate system within 24 hours of materiel movement?

1. Does the contractor store and configure primary and secondary loads to meet handoff procedure requirements?

1. Does the contractor maintain bench stocks at each maintenance shop?

1. Does the contractor maintain shop stocks IAW the appropriate regulations?

1. Does the contractor maintain stocks through the use of the appropriate system and within the funding constraints and limitations established by the Government?

1. Does the contractor develop, implement, and maintain a Master Storage Plan for all equipment stored on site?

1. Does the contractor perform location accuracy samples monthly; with a 100% survey made quarterly, and provides results to the PCO/ACO, IAW applicable regulations?

1. Does the contractor maintain shop stock and bench stock?

1. Is the contractor prepared to disassemble, reconfigure and assemble sets, kits and outfits (SKOs), IAW changes in supply bulletins?

1. Does the contractor operate and monitor Controlled Humidity Warehouses (CHWs)

1. Does the contractor ensure CHWs have planographs reviewed and approved by the Government?

1. Does the contractor ensure that there is no co-mingling of prepositioned equipment, materiel and/or stocks in storage with non-prepositioned property unless authorized by the PCO/ACO?

1. Does the Contractor have the latitude to move equipment as required to perform the work stated in the SOW, to maximize available space, or to ensure compliance with safety and OSHA requirements?

1. Does the contractor manage shelf life items using the appropriate systems?

1. Does the contractor identify shelf life items that are damaged, deteriorated, and/or expired, by updating CCs and expiration dates listed in the appropriate systems as part of the initial receipt processing?

1. Does the contractor dispose of all unserviceable items IAW all applicable regulations, laws and local policies and procedures based on direction from the PCO/ACO and the AO/PBO?

1. Does the contractor store materiel in a manner that shall make the materiel available and/or accessible for future handling and provide the best protection for the materiel based on materiel characteristics?

1. Does the contractor conduct storage operations IAW the appropriate requirements and coordination with the AO/PBO?

1. Does the contractor prepare and integrate a Shelf-Life Management Plan into the supply operation IAW the appropriate regulations?

1. Does the contractor ensure that items that can be used in scheduled service shall be rotated with stocks having a longer shelf life?

1. Does the contractor review inventories to identify items with shelf life requirements and implement procedures to replace these items and dispose of material that is damaged, deteriorated, expired, or has a non-extendable shelf life IAW established procedures?

1. Does the contractor inspect and test (within established capabilities) Type II extendable shelf life items IAW the appropriate standards?

1. When the shelf life testing exceeds the capabilities of the site, does the contractor ship or mail samples to a designated Government testing facility?

1. Does the contractor post inventory records and mark shelf life items with the appropriate extension data?

1. Does the contractor provide the Government the results of the monthly shelf life inspection program, including details of extension, and reclassification actions?

1. Does the contractor store CL II, III (P), IV, and IX materiel?

1. Does the contractor post definitive locations in the appropriate system for all materiel?

1. Does the contractor update all location changes in the appropriate system within 24 hours after movement of materiel to a storage location?

1. Does the contractor ensure all materiel required for packaging and crating is available?

1. Does the contractor construct crating as required?

1. Upon receipt of secondary items, does the contractor box or crate items IAW applicable regulations with appropriate markings?

1. Does the contractor label/stencil all packaged items with the following markings: NSN, nomenclature, unit of issue, quantity, serial number, line item number (LIN), condition code, shelf life expiration date, pack date, and UIC, if applicable?

1. In conjunction with the maintenance cycle, does the contractor disassemble, reconfigure, perform maintenance on unserviceable components, and assemble sets, kits, outfits (SKOs)?

1. Does the contractor ensure all components of SKOs are present and serviceable or on a valid funded requisition unless otherwise directed?

1. Does the contractor, in coordination with the AO/PBO, carry out re-identification of SKOs IAW changes to the supply catalog?

1. Does the contractor have a plan in place to incorporate new receipts into stored SKOs?

1. Does the contractor meet the receipt, issue and inventory adjustment standards listed in the appropriate regulations?

1. Does the contractor conduct inventories IAW the appropriate regulations?

1. Does the contractor initiate adjustment documents and conduct causative research for inventory discrepancies or adjustments as indicated in the appropriate regulations?

1. Does the contractor maintain copies of inventory adjustment reports (IARs)?

1. Does the contractor forward IARs to the AO/PBO for review and Command approval?

1. Does the contractor submit deviations to the PCO/ACO from the published standards for items with financial loss to the Government in order to achieve a resolution?

1. Does the contractor make all required corrections/adjustments to the appropriate system and submit required documentation to the AO / PBO / PA prior to posting to the accountable records?

1. Does the contractor complete inventory, research and documentation actions within timeframes established in the appropriate system?

1. Does the contractor ensure the final results of the inventories, adjustments, and recommended actions are briefed to the AO/PA (for GFP/GFE) and the appropriate Commander prior to final posting?

1. Does the contractor conduct equipment inventory IAW the SOW?

1. Does the contractor schedule and conduct a 100% annual inventory of materiel and/or equipment?

1. Does the contractor use the appropriate automated inventory program?

1. Does the contractor perform a 100% inventory of configured bench stock and shop stock, at least quarterly?

1. Does the contractor submit a proposed inventory plan to the PA and /or PCO/ ACO?

1. Does the contractor institute a program to accomplish 100% location survey annually?

1. Does the contractor ensure location accuracy and that all location survey results are provided to the AO/PBO within five working days?

1. Does the contractor maintain documentation and surveys for review, as needed by the AO/PBO?

1. Does the contractor perform a 100% inventory of weapons and all sensitive items monthly?

1. Does the contractor report any discrepancies immediately to the PCO/ACO and the appropriate Commander?

1. Small Arms: Does the contractor perform a physical inventory of SASC Government property beginning from date of contract award?

1. Does the contractor schedule and conduct a 100% annual inventory of materiel and/or equipment?

1. Does the contractor ensure that shop stock shall be 100% inventoried at least quarterly, and weapons shall be 100% inventoried at least monthly?