Supply & Installation of Airconditioners and Monthly Repairs & Maintanance of Airconditioners

REQUEST FOR QUOTATIONS:

RFQ NO: CS/FACILITIES/R15-16/01

SUPPLY & INSTALLATION OF AIRCONDITIONERS AND MONTHLY REPAIRS & MAINTANANCE OF AIRCONDITIONERS

BACKGROUND INFORMATION

1.1.The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of the Gauteng Department of Education (GDE), to enhance curriculum deliveryin schools.

SPECIFICATIONS
Supply and Installation of the below listed Air conditioners (Brand –Samsung)

Phase 1 Level 3
Marketing office / 18 000 BTU
HR Manager office / 9 000 BTU
SSIP / 9 000 BTU
HR Senior Officer / 9 000 BTU
HR 1 OFFICE / 9 000 BTU
HR 2 OFFICE / 9 000 BTU
HR 3 OFFICE / 9 000 BTU
SSIP PROJECT MANAGER / 9 000 BTU
Phase 2 Level 4
M.O.A Boardroom / 18 000 BTU
Snr Facilities Manager OFFICE / 9 000 BTU
GDE LEN DAVIDS OFFICE / 9 000 BTU
TENANT (FILMING) / 9 000 BTU
CHIEF Dir. PA / 9 000 BTU
CHIEF Dir. OFFICE / 9 000 BTU
WAR ROOM / 60 000 BTU
CHIEF Dir OFFICE Manager / 9 000 BTU
Exhibitory Workshop / 18 000 BTU
Server Room / 60 000 BTU
TDU / 60 000 BTU (OUTDOOR UNIT only)
EDUCATION / 60 000 BTU (OUTDOOR UNIT only)
Summary
13 X 9 000 BTU
2 X 18 000 BTU
1X 36 000 BTU
3X 60 000 BTU

RFQ–SUPPLY & INSTALLATION OF AIRCONDITIONERS AND MONTHLY REPAIRS & MAINTANANCE OF AIRCONDITIONERS CS/FACILITIES//R15-16/01 Page 1

2.2 Repairs and Maintenance of Air Conditioners for 24 months

REPAIRS & MAINTENANCE -(including the new ones above)
Building: Main Building & Phase 2
OUT DOOR UNIT LOCATION / MODEL NUMBER / MAKE / INDOOR UNIT LOCATION / MODEL NUMBER
ROOF PHASE 2 / UH175GZMC / SUMSANG / T.D.U / NOT VISIBLE
ROOF PHASE 2 / UATY18KY19 / DAIKIN / TENANTS OFFICE / VARIOUS
ROOF PHASE 2 / RXYQ10MY1B / DAIKIN
ROOF PHASE 2 / UATY18KY19 / DAIKIN 25 / AUDITORIUM / NOT VISIBLE
ROOF PHASE 2 / RZQ571C7V1B / DAIKIN 16 (5.3) / OUTREACH OFFICE / FCQ71C7VEB
ROOF PHASE 2 / RY160CY1M / DAIKIN (3.1) / CLASS ROOM 1 A / NOT VISIBLE
ROOF PHASE 2 / RY200KUY1 / DAIKIN 21 (3.2) / CLASS ROOM 1 B / NOT VISIBLE
ROOF PHASE 2 / RY200KUY1 / DAIKIN 20 (3.3) / CLASS ROOM 2 B (not working) / NOT VISIBLE
ROOF PHASE 2 / RY200KUY1 / DAIKIN 19 / CLASS ROOM 2A / NOT VISIBLE
OUTSIDE THEMBA OFFICE / RY160LUY1 / DAIKIN 2 / C.E.O OFFICE / NOT VISIBLE
OUTSIDE THEMBA OFFICE / RY160LUY1 / DAIKIN 1 / FINANCE / NOT VISIBLE
ROOF PHASE 2 / R2Q571C7V1B / DAIKIN 14 (5.2) / SCHOOL SUPPORT / SFC071C7VEB
ROOF PHASE 2 / R2Q571C7V1B / DAIKIN 15 (5.1) / I.C.T OFFICE (Vandalized) / FCQ71C7VEB
ROOF PHASE 2 / RY250KUY1 / DAIKIN 17 (4.3) / TRAC LAB (Vandalized) / NOT VISIBLE
ROOF PHASE 2 / RY250KUY1 / DAIKIN 18 (4.2) / DOW LAB (Vandalized) / NOT VISIBLE
ROOF PHASE 2 / RY250KUY1 / DAIKIN 23 (4.1) / I.C.T TRAINING CENTRE / NOT VISIBLE
ROOF PHASE 2 / UATY18KY19 / DAIKIN (3.5) / AUDITORIUM / NOT VISIBLE
BASEMENT / RY250KUY1 / DAIKIN (1.3) / D.I.D (Bar) / NOT VISIBLE
BASEMENT / RY250KUY1 / DAIKIN (1.2) / D.I.D (Images) / NOT VISIBLE
BASEMENT / RY250KUY1 / DAIKIN (1.1) / D.I.D (Bridge) / NOT VISIBLE
BASEMENT / NOT REACHABLE / SAMSUNG / STUART WORKSHOP / CH140EZM1C
BASEMENT / NOT REACHABLE / SAMSUNG / STUART WORKSHOP / CH105EZMC
COFFEE SHOP ROOF / NOT REACHABLE / DAIKIN / COFFEE SHOP / NOT REACHABLE
BASEMENT / NOT REACHABLE / DAIKIN 1.5 / COMMUNICATORS SPACE / NOT VISIBLE
BASEMENT / NOT REACHABLE / DAIKIN 1.6 / SICK ROOM / NOT VISIBLE
BHP ROOF / ARUB160LT2 / LG / BHP LEVEL 3 / VARIOUS
BHP ROOF / ARUB140LT2 / LG / BHP LEVEL 2 / VARIOUS
BHP ROOF / ARUB100LT2 / LG / BHP LEVEL 1 / VARIOUS
ROOF PHASE 2 / TB-H96088T0 / LG / LEVEL 3 HALL / TB-H96088T0
FINANCE ROOF / NOT REACHABLE / ALLIANCE / CONTROL ROOM / CSU36UC
GUARD ROOM PASSAGE / NOT REACHABLE / INFINITY / D.I.D / NOT REACHABLE
ROOF PHASE 2 / RY50GAV1A / DAIKIN 11 / V.I.P / FHYC50KVE9
ROOF PHASE 2 / RY50GAV1A / DAIKIN 12 / V.I.P / FHYC50KVE9
ROOF PHASE 2 / RY50GAV1A / DAIKIN 13 / V.I.P / NOT VISIBLE
Building: Phase 3B
OUT DOOR UNIT LOCATION / MODEL NUMBER / MAKE / INDOOR UNIT LOCATION / MODEL NUMBER
PHASE 3B LEVEL 3 / PURY P300 YSM-A / Mistubhisi / Walker Nkambule / Ducting System
PHASE 3B LEVEL 3 / PURY P250YSM-A / Mistubhisi / Joesph Mokoena / Ducting System
PHASE 3B LEVEL 3 / PURY-P300YSM-A / Mistubhisi / Himla Soodyall / Ducting System
PHASE 3B LEVEL 3 / PURY-P450YJM-A / Mistubhisi / Cojedi classroom 1 / Ducting System
PHASE 3B LEVEL 3 / PURY-P450YJM-A / Mistubhisi / Cojedi classroom 2 / Ducting System
PHASE 3B LEVEL 3 / PURY P250YSM-A / Mistubhisi / JLB Smith / Ducting System
PHASE 3B Simplon Roof top / PURY-P400YJM-A / Mistubhisi / Simplon office
PHASE 3B Simplon Roof top / PURY-P400YJM-A / Mistubhisi / Simplon
PHASE 3B Simplon Roof top / PURY-P400YJM-A / Mistubhisi / Simplon
PHASE 3B Simplon Roof top / PURY-P350YJM-A / Mistubhisi / Robert Broom / PLY-P20VCM-E2
PHASE 3B Simplon Roof top / PURY-P350YJM-A / Mistubhisi / Robert Broom / PLY-P20VCM-E2
PHASE 3B Simplon Roof top / PURY-P350YJM-A / Mistubhisi / Philp Emeagwali / PIFY-P25VCM-2-E2
PHASE 3B Simplon Roof top / PURY-P350YJM-A / Mistubhisi / Philp Emeagwali / PIFY-P25VCM-2-E2
PHASE 3B LEVEL 3 Roof top / NOT REACHABLE / NOT REACHABLE / Cecilia Makiwane / Ducting System
PHASE 3B LEVEL 3 Roof top / NOT REACHABLE / NOT REACHABLE / Level 1 passage / Ducting System
PHASE 3B LEVEL 3 Roof top / NOT REACHABLE / NOT REACHABLE / Level 2 passage / Ducting System
Phase 1 Level 3 -New Airconditioners
Marketing office / 18 000 BTU
HR Manager office / 9 000 BTU
SSIP / 9 000 BTU
HR Snr Officer / 9 000 BTU
HR 1 OFFICE / 9 000 BTU
HR 2 OFFICE / 9 000 BTU
HR 3 OFFICE / 9 000 BTU
SSIP PROJECT MANAGER / 9 000 BTU
Phase 2 Level 4 -New Airconditioners
M.O.A Boardroom / 18 000 BTU
Snr Facilities Manager OFFICE / 9 000 BTU
GDE LEN DAVIDS OFFICE / 9 000 BTU
TENANT (FILMING) / 9 000 BTU
CHIEF Dir. PA / 9 000 BTU
CHIEF Dir. OFFICE / 9 000 BTU
WAR ROOM / 60 000 BTU
CHIEF Dir OFFICE Manager / 9 000 BTU
Exhibitory Workshop / 18 000 BTU
Server Room / 60 000 BTU
TDU / 60 000 BTU
EDUCATION / 60 000 BTU

RFQ–SUPPLY & INSTALLATION OF AIRCONDITIONERS AND MONTHLY REPAIRS & MAINTANANCE OF AIRCONDITIONERS CS/FACILITIES//R15-16/01 Page 1

MINIMUM REQUIREMENTS

3.1.The Service Provider must supplySci-Bono Discovery Centrewith the following minimum requirement, failing which the proposal shall be automatically disqualified:

(i) Written Quotation (clear & unambiguous; with VAT implications)
(ii) Proof of Company Registration.
(iii) A valid Tax Clearance Certificate & B-BBEE certificate (SANAS).
(iv) Fully completed SBD forms & Quotation Form (obtainable from the Sci-bono Website).
(v) Stamped Letter Confirming Bank Details.
(vi) Proof of Business Address
(vii) Proof of Registration with the Central Suppliers Database System.
(viii) Proof of Registration with the South African Institute for Refrigeration and Air Conditioning.
(ix) References of Previous Projects/Services Successfully Completed.
(x) Two Separate Envelopes, (1) Quotation/Price (2) Functionality/Project Plan.

3.2.REFERENCES

3.2.1.The bidders must further supply SCI-BONO DISCOVERY CENTRE at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:

Name of client
Position
Contact telephone numbers
Dates and Work performed.

4.PRICINGSCHEDULE AND DELIVERY

4.1.GENERAL PRICING FEE

1)The bidder must provide a clear and unambiguous price schedule (quotation) with the fixed rates.

2)All disbursements and related costs shall be provided separately, if any, and shall be negotiated.

3)Discounts shall be accepted but without any conditions.

4.2.DELIVERY

1)The delivery address shall be delivered at Sci-Bono Discovery Centre.

2)Service providers must confirm the availability of stock and the delivery date. Failing to provide this information may result to the disqualification of the proposals.

5.CONDITIONS FOR SHORT LISTING

5.1.Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy.

5.2.1.Service providers are required to submit all documents specified on item 4.1 of this RFP, otherwise failure to submit all documents shall constitute disqualification.

6. PRICE EVALUATION

6.1. The proposals / bids shall be evaluated using the 80/20 preference point scoring system.

7. POINTS FOR B-BBEE

7.1. An80/20 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:

B-BBEE Status Level of Contributor / Number of points
1 / 20
2 / 18
3 / 16
4 / 12
5 / 8
6 / 6
7 / 4
8 / 2
Non-compliant contributor / 0

8. AWARD CRITERIA

8.1. The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.

8.2. In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.

8.3. However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.

9.CLOSING DATE AND TIME

9.1A compulsory briefing session will be held onWednesday, 14thSeptember 2016 at 11:30am.

9.1. Submissions should be delivered by hand on or before 21stSeptember 2016 at 12:00pm,late proposals / quotations shall be immediately returned to the bidders. All documents must be to Corner of Miriam Makeba & President Street, Johannesburg, 2107.

10.DISCLAIMER

10.1.Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.

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