SUMMERHOUSE BEACH & RACQUET CLUB
BOARD of DIRECTORS – RESOLUTIONS 2001-2008
July 2001
A position of General Manager is to be created to be in charge of both Rental and Association operations. The Rental will be charged 75% of the salary and the Association 25%. The General Manager will be authorized to raise salaries of the three key employees as he/she feels appropriate up to a maximum of $10,000 annually.
August 2001
The clubhouse no longer will be allowed to be used or rented by non-owners or non-guests.
October 2001
In addition to the General Manager, any two of the following officers will be authorized to sign checks on the Association bank accounts: President, Vice-President, Secretary, and Treasurer.
December 2001
Owners who desire to make improvements or changes to common areas such as the entryways and stairwells will be required to submit detailed plans of such proposed changes to the Landscaping and Architectural Committees at least three weeks prior to the next Board meeting so that the chairs of those committees can make a recommendation for action by the Board at the meeting.
April 2002
All glass door vendors should follow the approved process of sliding glass door replacement and if they do, there is no need of committee approval. (See Procedure and Specifications notebook.)
The General Manager may be allowed to spend up to $500. The General Manager, with the President’s approval will be permitted to spend up to $1000, and anything over $1000 must be approved by the Board.
Owners desiring to make any alterations to limited common or common areas must receive unanimous approval of the Board of Directors prior to doing so.
June 2002
Rental of the clubhouse by owners will be modified so that if the owner rented for more than one consecutive day, a charge will be imposed of $25 a day after the first day.
A Policy and Procedure for Handling Owner Rules Violations is adopted. See attached.
December 2002
If the Association is to pay for water intrusion problems, the Architectural Chairman should be informed and be able to give recommendations and approval.
February 2003
The President has the ability to approve expenditures exceeding $1000, providing he/she has the concurrence of the General Manager and at least one other officer (preferably the Treasurer.) Retroactive approval will be given at the next Board meeting.
May 2003
There will be a two week deadline (two weeks prior to general meeting) for any submissions to the Board of Directors Agenda. Emergency additions may be made at any time.
December 2004
A motion passed that would allow either casement or slider windows with either frames of wood, aluminum or vinyl, as long as the outside frame color matches the other windows.
April 2005
The Board agreed to notify all owners that venting dryers to the attic is a violation of the fire code and must be corrected immediately.
A motion passed to place the attic access doors in the South or West ends of the buildings without attic firewalls. The hurricane-damaged buildings with attic firewalls will have no exterior attic access doors. Access to the attics in these buildings will be through a scuttle hole from each townhouse. This will give the buildings a non-uniform look.
October 2005
The “Doorknob” subcommittee passed a motion to allow any standard hardware in any standard metallic finish as an acceptable replacement for the doorknob and deadlock bolt.
Policy passed that would encourage unit owners to move their patio furniture inside before leaving their units during hurricane season. A charge of $25 per unit will be charged to each unit owner if the Summerhouse staff must move the patio furniture inside because of a hurricane threat.
A motion regarding hurricane shutters passed unanimously. Owners who install hurricane protection shutters and wish to leave the shutters closed for protection in their absence must install roll down, accordion or panel shutters in the approved ivory color. Other types of hurricane protection, i.e. fabric, plywood, etc. must be installed immediately before the storm and removed within 5 to 7 days after the storm has cleared the St. Augustine area.
October 2006
The Board voted to change the number of members on the Rental Board from five members to eight members for the 2007 year with a quorum being four and the Broker seat remaining empty.
October 2007
The Board voted to change the wording on the pet rule to read “two dogs or two cats or one dog and/or one cat,” etc. The Board reiterated that it did not increase the number of dogs or cats allowed, but rather the change now allows two of the same species instead of just one of both.
December 2007
A decision to increase the company contribution for employee health benefits by approximately 10%, capping the employer contribution at $350.00.
A decision was made to increase late fees on maintenance dues to$25.00 with an effective date of January 1, 2008.
April 2008
A decision was made to install two fire extinguishers on every building.
June 2008
The decision to install automatic fire alarm systems and emergency lighting in all twenty buildings passed unanimously.
August 2008
A decision was made to establish a separate safety reserve fund by an Owner’s vote at the annual Owners’ meeting.
A decision was made to change the SRI Board from eight members to five and to remove the SRI Board membership restriction identifying a percent of the members as owners/renters or owners/non-renters.
October 2008
A decision was made to move reserve money for each phase: I, II, III, and IV, into four different banks, one for each phase.
The “Document of Understanding” that will be kept in the Policies and Procedure Manuals for both organizations and will eliminate the need for an annual rental lease between SRI and the Association.
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