Generic Report(3)
Submitted to the Agency, Journal, or Conference
REPORT TITLE GOES HERE
by
Alexander Mamishev
Sensors, Energy, and Automation Laboratory
Department of Electrical Engineering
University of Washington
Seattle, WA 98195
April 12, 2002
Table of Contents:
1.Introduction
2.Implementation (Heading level 1)
2.1Heading level 2
2.1.1Heading level 3
3.Format for thesis and long report
3.1Chapter Heading
3.2Include chapter number in figure’s caption
3.3Include chapter number in formula numbering
3.4Inserting section and page breaks
4.More tips
4.1How to make your figures look professional?
5.Conclusions
Table of Contents can be self-generated. The format of it can be changed through Insert-Index and Tables. The same is with List of Figures. List of Tables can be generated in the same command window of List of Figures.
In Table of Contents, the list and pages of “List of Figures”, “List of Tables”, and “Reference” won’t automatically generate. You can bookmark these titles at corresponding pages, and reference their page numbers in Table of Contents. In this way, you could generate the list in Table of Contents.
Do not forget to keep the word’s capitalization consistent in the Table of Contents.
There should be at least two entries under each subheading (if you have 2.1.1, you must have 2.1.2).
Abstract
This manuscript is a template for generating uniform reports and papers in SEAL. It contains a large number of features, which provide easier writing process of numerous documents by multiple authors. In particular, cross-referencing and numbering of figures, tables, equations, literature citations, and section headings is handled automatically. In addition to reading the manuscript, the new user should the SEAL videotape “Typesetting.”
1.Introduction
In order to guarantee seamless integration of all documents generated in SEAL, users should be careful in preserving documents structure. To create a new automated entry, the user should copy and paste and existing entry into a new location, rather than creating an entirely new construct.
2.Implementation (Heading level 1)
2.1Heading level 2
2.1.1Heading level 3
2.1.1.1Heading level 4
Four levels of headings are provided above and should be copied to new locations. In order to update numbering of all automated entries, click CTRL-A F9.
All figures should be numbered. To create a new figure, copy the existing figure (with the attached caption) and paste it to a new location. The figure template is designed in such a way that the caption stays with the image. Remember that letter and line thickness of each figure should be sufficiently large in order to be clearly legible in a double-column format.
Figure 1 shows the conceptual representation of the electrostatic air pump (EAP) technology. In order to cross reference a figure click Insert-Cross Reference-Figure-Only label and number, then select the appropriate figure. This procedure is the same for tables. Also, the caption of the figure is recommended to have indentation on both sides so to distinguish from normal text.
Figure 1. The figure caption should be justified on both sides if it is longer than one line. It should be centered if it is shorter than one line. The caption should not break across pages and should stay with the figure. To keep the caption and the figure on the same page automatically, right click on the paragraph, then select Paragraph, Line and Page Breaks, check Window/Orphan Control, Keep lines together, and Keep with next.
For literature citations, use Reference Manager software. We use IEEE4 custom-made template for our citations. The citations should look like this [1]. The citations should be numbered in the order they are encountered in the text. Table 1 is the example of a table with a centered caption. Remember to uncheck the hyperlink when creating a cross reference to a figure or a table.
a / b / cde1 / 2 / 34
Table 1. This is an example of a table.
The equations should be created using the template below and MathType software. MathType is superior to Word built-in Equation editor because it allows exporting to LaTeX and is faster. Example: Coulomb’s force fC acting on a unpaired charge q in electric field E is equal to
(1)
To cross reference an equation, you have to first create a bookmark by highlighting the equation number, clicking Insert-Bookmark, and giving that a unique identifier. All equation identifiers start with “eq”. For example, eqColoumbForce. Pay attention to font of your variables. It is not ok to have “V” in the equation and “V” in text.
3.Format for thesis and long report
Generally, thesis and long report are written chapter by chapter. With much more figures and formulas, it will be much clearer if the chapter number is included in the caption of figures and formulas. The way of doing it is discussed below.
3.1Chapter Heading
First, you can define the style of headings of a chapter. Right-click on the line of the chapter’s title and choose “Bullets and Numbering”, push “Outline Numbered” tab, you can choose different sample styles on it. You can also “Customize” it like changing “Number Format”, “Font”. For example, you can add “Chapter” in front of the chapter number to make this the format of Heading 1*.
Next time, when writing a new chapter, just type in the chapter title, then choose “Heading 1”. Your defined style will automatically appear.
* Another method of add “Chapter” in front of each chapter number is to create “Chapter” character in other software, then copy it as a picture in front of the number.
If you make changes to the title format of one chapter, you can update all other chapters’ title format at the same time, instead of redoing them one by one. Just re-click “Heading 1”, a window of “Modify Style” pops up. Check “update the style to reflect recent changes”.
3.2Include chapter number in figure’s caption
To include the chapter number in a figure’s caption, click “Insert-Caption” and choose label “Figure”. Then click “Numbering”, check “include chapter number” and also choose a desired format. Thus, the chapter number will be included.
3.3Include chapter number in formula numbering
Normally only one number is assigned to one formula, like mentioned above. To include the chapter number, in front of the original formula number click “Insert-Cross reference-Heading-Heading number”, and then check the corresponding chapter. The chapter number will be present. Don’t forget to add a “.” between the chapter number and original formula number.
For example:
(3.2)
But from the above example, you probably noticed there is a problem with the original formula number. The formula number in the example shown is 3.2, which means the second formula in chapter 3. But actually, this is the first formula in this chapter. In other words, formula counting does not restart from 1 in a new chapter. To solve this problem, in a new chapter (For example in Chapter 4, please refer to beginning of next chapter), right-click before the original formula number, check “Toggle Field Codes”, the code will show up like “SEQ eq \* MERGEFORMAT”, add “2” after “eq” meaning the second (new) series of formula to “SEQ eq2 \* MERGEFORMAT”, then right-click “Toggle Field Codes” again, the second formula number in this new chapter will start from 1. For equations in the next chapter, just add “3” after “eq”.
Don’t forget to use provided parentheses instead of typing it directly from computer keyboard in equations. They look very different. For example:
--- wrong --- correct
Also, it is very important to define every variable of the formula in the text nearby. If you use a lot of equations, it pays to learn shortcuts in MathType.
3.4Inserting section and page breaks
When writing a thesis, you are often required to use different styles of numbering for different sections. For example, Roman numerals are often used for preliminary pages, and Arabic numerals are used for text. You can realize it through inserting section breaks: Insert-Break-Next Page (Section break types). After that, you can adjust the numbering style freely in each section. If you just want to start writing a new chapter from the next page in the same section (you want to continue the sequential numbering), you can just insert a Page Break.
4.More tips
*
Example: Formula numbering in Section 3.3. Notice here the chapter number has been manually updated.
(4.1)
*
4.1How to make your figures look professional?
To make your figures look more professional and also have a uniform style all across the thesis, it is necessary to do them in a standard way. Here is a recommended way to convert figures into “standard” format using figures from Excel as an example.
Don’t type x and y axis titles in Excel, otherwise, when copying figures from Excel to other softwares, the fonts of the title are easy to mess up. Do that in CorelDRAW. On the chart of Excel, right-click and choose “Format Chart Area”, click tab “Font”, choose “Arial-regular-22 (big fonts)” to enlarge numbers on the axis, and make more changes to the outlook of figure if you want (For example, changing the width of the line). Copy this figure from Excel to CorelDRAW, write the desired axis title in Microsoft Word with proper fonts and paste it in CorelDRAW as a picture. (Normally, Arial is used for axis titles; symbols have Times New Roman and Italic format.) Group them together, then copy and paste them to the figure spot in Word with “picture” format. The final step is to change the layout of the picture: right-click on the pasted picture, “Format picture-Layout-In line with text”.
A general rule for better graph is to use “Arial” font for all the characters shown in figures, and to use “Italic” font for the symbols (For example: VC). Also, remember to choose appropriate line thickness.
Example:
- Figures directed copied from Excel.
Figure 2. Graph directly copied from Excel without processing [5].
- Figures after the “standard” processing
If the figure is not generated by the author, the caption needs to reference the source (Figure 2).
Figure 3. Graph after standard processing.
5.Conclusions
This document resides in and should be used as the main template for all SEAL documents.
References:
[1] J. H. Jeans, Electricity and Magnetism, 5th ed. New York: Cambridge University Press, 1927.
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