No.TR002

May 13, 2016

SUB: GUIDELINES FOR ADDITIONAL PICK UP LOCATION (CRR01) : PART OF CUSTOMER

REGISTRATION:

I)LOG IN

i)Please use the following URL:

ii)Please in put your User ID (Created at the time of loading the customer registration)

Please input your password (created at the time of your customer log in)

Please put a tick on left side of message - I am not a Robot.

Click on the Main Menu (Icon – Next to Dashboard). On the left you will see the following

Options.

Home

Registration

<Pick-up location

Place an order

<Current Order

View Completed Order

<Report

<Accounts

Choose Pick up location you will see the following options

View

Add

Choose the Add options

iii)On selecting the add options, you will see a New Screen with the heading as Add

Pick-up location.

iv)Pick-up locations represent point or place from where the goods have to be loaded at the consignor premises. The Pick-up locations could be any one of the following :

1)Plant address

2)Other locations outside the plant premises which could be either the 3rd party location or one of our own units.

3)The pick-up locations such as port fromwhere we receive our raw materials.

You will have to create a separate pick-up location for each of the above cases.

  1. Please obtain the registered office address of the Company with their Pin code. Once you enter the pin code the system will automatically bring forward the District, Taluka, City and state.

II)Before starting the process of registration, please keep the following documents readyand in hand.

i)Service Tax No. and scanned copy of the same

ii)TIN No. of the Company and scanned copy of the same

iii)You will see certain fields which are mandatory and essential and needs to be filled up. The relevant fields are shown with an asterisk (*) in red colour.

iv)In addition the system needs the Latitude and Longitude of the Pick-up locations.

v)You may obtain the latitude and longitude in the internet by typing your city/town/village

name. You may go to the site (

for eg. When you type the place name as Baddi, you will find that the latitude for Baddi

is 30.957826 and longitude is 76.791356.

In addition you may also find another field bearing the label radius. Please enter 100 in

this field. Apart from this you will also find the fieild Transport Centre. Fill up this field also.

vi)For your understanding, we explain to you the importance of the following 4 fields :

1)Latitude

2)Longitude

3)Radius

4)Transport Centre

vii)We propose to install a Vehicle Tracking System (VTS) on the trucks. This tracking system

helps to locate the exact position of the vehicle.

1)The latitude and longitude of the loading point is required to determine the exact location of the place. The Transport Centre represents the transport market in your neighborhood.

For eg. the transport centre for Daman & Silvassa is Vapi.

2)Based on the location of Transport Centre, the system will locate the vehicle within a radius of 100 km of transport center.Thus all the empty vehicles within the radius of 100 km. will be identified through the VTS.

3)The latitude and longitude of your loading point will be used by the system to inform the transporter and the driver of the exact address of your unit.

4)For the purpose of testing, you may enter the state as Maharashtra and the city as Mumbai. This is because the details of the state and city have not been uploaded in the system.

5)After all the fields have been uploaded on the Screen, you may press the submit button. The system will check whether you have filled all the fields and if not than it will highlight the empty field in red colour. Please complete all the information and thereafter press the submit button.

III)Save as Draft or Submit

  1. In certain cases some information from the customer may be missing specially the copy of the mandatory documents and in such cases you must save the information by pressing Save as Draft. This will allow you to input the information once it is available.
  2. In case all details are available and uploaded, pls. press the submit button. The system will now proceed to check all the mandatory information (marked with red asterisk * ).
  3. In case any information is not available the system will highlight in red all the missing mandatory information. You must proceed to complete all the necessary fields and then press submit button. In case you find some information is missing and not readily available, pls. press save as draft.
  4. In case all information is available and you have pressed submit button, the system after verification will display a message “ form submitted for Checking”
  5. In case you have saved the form as Save as Draft, the next time you login, and select customer, you will see a list of all Customer forms which are Saved as draft. You can now proceed to complete all information. See point I.8 and I.9 on how to login the next time.
  6. All hard copy of scanned data uploaded in registration form must be signed by Customer representative and couriered to the Attn of Contact Centre at the address given to you.
  7. In case of any doubts or queries, pls. contact representative at The Contact Centre.

IV)PROCESS FOR UPLOADING A FILE

In case the soft copy of the attachment is not available, you may please follow the following process:

1)Take a photo of the concerned document from your camera on the Mobile Phone. In case you have a Tab, you may use the camera of the Tab.

2)Mail the photo pic taken from your hand phone or Tab to your own mail ID.

3)Access the mail received as mentioned in Point (2) from your Laptop/Tab.

4)Save the attachment received in Point (3), on your Desktop/Laptop.

5)Upload the saved file on the Desktop/Laptop to the GoEx system.