Study Plan and Supervision Agreement for Doctoral Studies

STUDY PLAN AND SUPERVISION AGREEMENT FOR DOCTORAL STUDIES

The purpose of this plan is to record the content and timetable of each individual student’sdoctoral project and to agree the responsibilities and duties of the student (supervisee) and the supervisor(s). Both the supervisee and supervisor(s) get a copy of the plan after which it will be archived. The plan will be mutually revisedas needed and revised versions are stored. See Appendix 2 for instructions.

1. STUDENT’S BASIC INFORMATION

Name
Student number
Main subject and doctoral programme
Target degree
Admission to doctoral studies granted (date)

1. THE DISSERTATION

Preliminary title and a short description (if needed)
Dissertation format / Monograph
Article-based dissertation
To be decided
Dissertation language / Finnish
English
Swedish
Other language, what?

1. RESOURCES

Studying is / Full-time
Part-time
Funding of studies / Funding is secured at least for some time. Specify time and source of funding.
No fundingis secured, but intendingto apply. Specify source.
No external funding will be applied. Short description of the funding of studies:
Use of Faculty’s premises and equipment. / Office spaceand equipment are applied from the Faculty.
Yes
No
Enquire for the possibility of a work spacefrom your faculty’s HR services.
More information:

1. CAREER PLANS

What are your plans immediately after you have completed your doctoral degree? Where do you see yourself in the future? (Academic career in Finland/abroad, non-academic career. How should you prepare for these different options during your doctoral studies? Has your plans for your career stayed the same or changed while writing your dissertation?)

What are the steps you should take to ensure that you will reach your goal? (International mobility plan, recognizing and developing working life skills, networking on a national and international level, developing wider experience outside your main expertise area)

1. TIMETABLE

The purpose of the timetable below is to help the supervisee and the supervisor(s)to concretely perceive the progress and structure of the degree and its main objectives and to support systematic guidance and supervision.The timetable can also be used to help to identify student’sexisting researcher and working life skills and to help career planning (to answer to the question:Why do I conduct research?).Please, use your doctoral programme curriculum as a reference.

1. year / 2. year / 3.year / 4. year / Completed (year) / Credits (ECTS)
Research-related Doctoral Studies (40 ECTS credits)
Courses expanding on the Master’s degree
Studies in the field of the dissertation
Research seminar in major subject
Other studies
Research ethics (obligatory for students beginning their studies in the autumn 2015 or thereafter)
Studies complementing the Master’s degree
Licentiate Thesis (90 ECTS credits)
Planning on completing:
☐ yes
☐ no
Title:
Doctoral Dissertation (200 ECTS credits)
Title:
Total amount of credits completed each year (ECTS credits)

5. SUPERVISION

Supervisor(s) and potential steering group

1st Supervisor

Name
Degree and title
Institution
Contact information
Percentage (%)of supervision

2nd Supervisor

Name
Degree and title
Institution
Contact information
Percentage (%)of supervision

3rd Supervisor

Name
Degree and title
Institution
Contactinformation
Percentage (%) of supervision

Sharing of responsibilities between supervisors

Who is the primary supervisor, if the responsibilities are shared 50 % / 50 %? Is this supervisor mainly responsible any statements/recommendations the supervisee may need and the pre-examination process of the doctoral dissertation? How are the responsibilities shared between supervisors: do all supervisors advice on the research topic(s), does one supervisor only direct (some aspect of) the chosen methods? Is there anything else that should be agreed on?

Meetings between supervisee and supervisor

Frequency of joint supervising meetings / Joint meetings times per year
Main means of contacting
Revisionand updating the plan / Time(s) per year

If one or more supervisors change or added, you must fill in a separate application for confirming the new supervisor(s).

Supervisee and supervisor’s responsibilities and duties are in Appendix 1.

Revisionsto this plan are to be made in co-operation between the supervisee and the supervisor(s). Possible disagreements are firstly solvedthrough mutual conversation, secondly in the doctoral education committee or in some body appointed by the Faculty in question.

Date

//

______

Signature of the supervisee

______

Signature of the 1st supervisor Signature of the 2nd supervisor

______

Signature of the 3rd supervisor

Appendix 1.Supervisee and supervisor responsibilities and duties

The supervisee commits:

• To keep up a supervisory relationship with their supervisor(s)
• To being active in communication
• To being the central player in their own research work
• To being aware of the requirements of their degree and to updating their personal study plan (HOPS)
• To actively acquiring the skills and knowledge needed to advance the ongoing research
• To keeping to the agreed working timetable and to informing the supervisor about things that may affect the progress of the work
• To sendingthe supervisoragreed parts of the manuscript to be commented in due time before agreed meetings
• To bringingin the meetings all potential questions and possible worries concerningthe work
• To takingnotice of the supervisors comments on the doctoral work
• To following the rules of good scientific practice in the supervisory relationship and in conducting research and todiscussingthese with the supervisor if needed
• To discussingpossible research funding and career opportunities with the supervisor
• To forming a mutual agreement on the principles of co-authored publications well in advance.

The supervisor(s) commits:

• To directing the doctoral research diligently throughout all its stages and to keeping to the agreed working timetable
• To giving feedback regularly and in a reasonable time and to reading beforehand the texts delivered for supervisory meetings
• To acquainting the supervisee to the practices of academic work and other scientific activities (e.g. publications, conferences, international mobility, ethics) in a mutually agreed way
• toinformingthe supervisee about things that may affectsupervising. If the supervisor cannot take care of his/her supervisoryduty, (s)he tries to find a new supervisor
• To bringingin the meeting’sagenda questions and possible worries concerning the work
• To complying with the rules of good scientific practice in the supervisory relationship and to discussingissues with the supervisee
• To discussingpossible research funding and career opportunities with the supervisee.
• To assist the supervisee, if needed, in applying for research funding by writing recommendations
• To forming a mutual agreement on the principles of co-authored publications well in advance.

Appendix 2. Instructions for drafting a study and supervisory plan

In cooperation with his/her supervisor, the supervisee is expected to draft a study and supervisory plan for his/her doctoral studies. The aim of the study and supervisory plan is to record the responsibilities and duties of the supervisee and the supervisor(s); details, timetable and manner of completion of the study modules intended to be completed; as well as the timetable and the publication plans for the research work. These plans are to be documented in the form above.

The depth, studies and the supervision of the doctoral programmesare designed to support the completion of the doctoral degree in four (4) years. The timetable for doctoral studies must therefore be planned accordingly (refer to 4. “Timetable” above). On a yearly basis, the supervisee is expected to provide an account of the progress of his/her studies and research work.

The study and supervisory plan must be drafted when applying for a doctoral study right. Should the applicant be granted the study right, the study and supervisory plan will be entered into the study register when both parties have signed the study and supervisory plan. Therefore, the plan must be returned to the Faculty Office, where the plan will be archived along with other documents related to the supervisee’s studies. Both the supervisor(s) and the supervisee will receive a copy of the study and supervisory plan.

The study and supervisory plan for doctoral studies must be kept up up-to-date and it must be revised at least once a year.Any revisions to the plan will be recorded and entered into the study register.

Required study attainments

Doctor of Philosophy (Ph.D.)

1. Research-related Doctoral Studies (40 ECTS credits)
2. Courses expanding on the Master’s degree
3. Studies in the field of the dissertation
4. Research seminar in major subject
5. Doctoral Dissertation (200 ECTS credits)

Licentiate of Philosophy (Lic.Phil.)

1. Research-related Doctoral Studies (40 ECTS credits; see above)
2. Licentiate Thesis (90 ECTS credits)

More information on the required study attainments can be found at the Study Guide and the Curricula Guide:

Study Guide:

Curricula Guide: