Student Programs/Coffeehouse Agreement
The following are policies added as an addendum to the existing agreement between the Department of Student Programs, ASU, and the Coffeehouse. These policies concern the use of the Coffeehouse for the reservation of (1) Meetings, (2) Special Events, and (3) Advertisements.
Meetings
The Coffeehouse is designated as facility space unavailable for the use of meetings (weekly, bi-weekly, monthly, bi-monthly) by campus affiliated and non-campus organizations.
Special Events
During the Coffeehouse normal business hours, reservation of the facility space is reserved for Student Programs’ functions, whose focus is on entertainment activities intended to compliment the established “coffeehouse” atmosphere.
During hours the coffeehouse is not open to the public, this facility space may be reserved according to the following conditions, and with the approval of the Department of Student Programs and Coffeehouse. Reservation requests should be made in the Student Programs Office, Rm. 231, with the Reservations Manager.
1. Organization must be officially recognized or sponsored by Appalachian State University to reserve facility space.
2. Furniture must remain in its designated location. Equipment requests are limited to additional tables for handouts or displays, and podiums. In-house AV equipment is available for use during the function.
3. The Coffeehouse will not charge rent for use of the facility space, but may establish a minimum purchase contract with the organization to justify opening outside of regular business hours (See next page).
4. The Department of Student Programs may charge a staffing fee depending on the nature of the function.
5. The event cannot begin earlier or extend later than the Student Union’s posted operational hours. Mornings: 8:00 am. Evenings: 10:00 pm/Friday & Saturday 11:00 pm.
6. The function should be closed to the public, and no fee may be charged at the door
for admission.
Advertisements
Advertisements placed in the Coffeehouse (tables, front entrance) are allowed only for the promotion of Student Programs’ events occurring within the Crossroads Coffeehouse, or for Coffeehouse specials.
The Coffeehouse may maintain a community bulletin board within the facility space, with consideration for the established decorum and atmosphere of the area.
Coffeehouse Criteria for Programs
Officially recognized student clubs and organizations and university departments wishing to program entertainment in the coffeehouse must have the consent of the Department of Student Programs. All events will be co-sponsored by Student Programs and are organized and operated according to Student Programs’ policies and procedures.
The operation of the Coffeehouse bar will not close during any scheduled event.
Admission/donations will not be permitted at any scheduled event or during normal operating hours of the coffeehouse.
Alcohol is strictly prohibited from use in the coffeehouse venue.
Technical support of any activity should not interfere with the overall atmosphere and set-up of the coffeehouse for casual use. Technical support includes limited lighting, sound, and performance set-up. All technical support must be removed from the facility immediately following any scheduled event.
ASU is committed to enhancing the quality of life of all people and therefore discourages entertainment that promotes degradation of anyone based on race, sex, ethnicity, sexual preference, religion or that glorifies violence.
Following is a list of the types of events that may be co-sponsored with Student Programs: (1) Film, (2) Music, (3) Performance, (4) Dance.
Performance
Events of a performance nature must be “arts-related” and considered as a performance that entertains according to aesthetic or cultural merit, and is conducive to the established “coffeehouse” atmosphere.
Considered an “arts-related” event, poetry readings in the coffeehouse are strongly suggested to not allow language of an adult nature, due to the public setting of the coffeehouse where all ages are welcome. A warning sign will be place at the entrance of the coffeehouse to inform the user population of possible strong or graphic content.
Poetry readings of a more mature or adult nature are encouraged to use other Student Union facility space.
Presentations of an informative or academic nature would not be considered appropriate for this venue.
Films
Films that contain subject matter that depicts graphic violence or language, sexual situations or human genitalia are considered inappropriate in the public, no-age restricted environment of the coffeehouse.