Student, GA, TA, ISA Report
Quick Steps Guide
Description of Process
To be run by the Student Payroll Attendance Clerk periodically throughout the year to ensure that all your Student Employees are enrolled in enough courses to qualify for Student Employment. It is the department’s responsibility to maintain Student Employment records and appropriate documentation will need to be submitted to maintain records.
Detail of Process
1. Navigation: Main Menu > Chico Human Resources > Report > Student GA, TA, ISA Report
2. To choose an existing Run Control ID, you can
a. Enter the Run Control ID directly in the field OR
b. Click to generate a list of existing Run Control IDs previously set up in your database.
3. Click Add a New Value to create a new Run Control ID. You can name this anything you want (only viewable to you), as long as it has a maximum of 30 characters and does not have any spaces (e.g. skl).
Warning: Once a Run Control ID is created, it cannot be deleted.
The Student, GA, TA, ISA Report page displays:
4. Term Selection – Enter the 4 digit Term for current enrollment information or click the magnifying glass () to get a list of terms and descriptions.
a. e.g. 2122 (Spring 2012)
5. Report Print Options – Select the radio button for the report output you want.
a. All Students = All active student employees and their enrollment status
b. Ineligible Students Only = Only active student employees not eligible to work will display on the report
6. Department Selection – Enter the Department ID (D+5 digit number)
a. Use the to look up the Department ID, if needed.
b. Click ‘Advanced LookUp’
c. Enter the Department name in the ‘Description’ field.
d. Click the button to look up your Dept id. You will only be able to look up the departments that you have security access to run this report for.
e. Check ‘Report Single Department’ box if you want to see information for only one department OR leave the Department field blank and the ‘Report Single Department’ box blank to get a report for ALL departments you have security access to see.
f. Use the button to insert additional departments.
g. Use the button to remove department(s).
7. Click to initiate the process.
The Process Scheduler Request page will appear with the Ineligibility Rpt (process name CHIHR033) report listed:
8. UserID: should be set to the UserID you use to log in to PeopleSoft.
9. Server Name= PSUNX
10. Type = Web
11. Format = PDF
12. Click to return to the Student, GA, TA, ISA Report Page.
13. A ‘Process Instance’ will appear under the Run button. This is the unique number for your report output.
14. Click the ‘Report Manager’ link to retrieve your report output.
15. Click on the ‘Administration’ tab. In the ‘Description’ column, look for the most recent process named–Ineligibility Rpt and matching process instance to see the ‘Status’ of your report.
16. Click the button until the Status for the process reads ‘Posted’.
17. Click the ‘Details’ link to open the Report Detail Window.
18. Click the .csv file name for the Excel output or the .pdf file name for the Adobe Acrobat document.
NOTE: The file name of the report is ‘name of report’ + report parameter (‘All Students’ or ‘Ineligible Students Only’) + Date and Time stamp. The timestamp is military time. Example below shows the report was run for All Students on 3/13/2012 at 12:28 pm and 32 seconds.
NOTE: ‘No Units Load’ as ‘Load Description’ may occur if the person is registered for a non-credit course. For example: an RCE course. ‘Not Registered in Term’ as ‘Load Description’ means the person is not enrolled at the university at the time the report was run.
For questions regarding eligibility contact Student Employment (https://www.csuchico.edu/semp/).
A document will open and can be printed and archived as needed.
HRIS-CMS-Student_GA_TA_ISA_ReportQS.docx 1 of 3Last Updated: 12/06/2016 (DS)