Alfred State

Student Employment Policy

Student employment, regardless of funding source, is a form of financial assistance enabling the students to pursue their education. Student employment is intended to provide students with an opportunity to meet their educational objectives; therefore, student employees are not entitled to the same fringe benefits as regular employees.

Student employees are not eligible for health and welfare benefits, sick leave, vacation, paid holidays, unemployment compensation or any other benefit offered through Alfred State College for classified or non-classified employees.

Requirements

Student must have filed a Free Application for Federal Student Aid (FAFSA), and be eligible for Federal College Work Study (offered and accepted). Otherwise, if not work study eligible, there are student temp service positions available.

For student employees, there is no automatic year-to-year continuation of the job. Supervisors determine whether or not a student will be invited to return to the position for the next academic year. Student employment is completely at will. If disciplinary action is needed, please refer to the supervisor section of the Work-Study/ Temp Service Guidelines.

(

Work Study Positions

That understood, the general appointment period is for one standard academic year (fall/spring) and is subject to renewal. Students must reapply through the Career Developments Job Link ( and be able to provide the Federal College Work Study Referral Form from their banner web as proof of eligibility. Employment for the summer term must be applied for separately through the Career Developments Job Link ( is the coordinator/supervisor’s responsibility to contact the students that have applied for the position(s) to conduct a phone or face to face interview. Paperwork is completed and forwarded to Chris Vernam - Work Study Coordinator.

Students can only work a maximum of 20 hours per week during the academic year. The more hours a student works, the faster their award is depleted. Non – Academic periods are limited to a maximum of 29 hours per week.

Temp Services Positions

Students not work study eligible can be hired as student temp service. Various areas on the campus have temp service funding(i.e.Computer Center, College Farm, Institutional Advancement, Engineering, Athletics, etc.). These departments will post internally the positions they have available. Student temp service workers canonly work a maximum of 20 hour per week during the school year and 29 hours per week over the summer and breaks. Employment and the number of hours offered per week, under the maximum allowed,are subject to the discretion of the department and their available funding. Each department has a dedicated supervisor who completesthe temp service paperwork and sends it to Diane Winans-Payroll Officer.

Applicable to all Student Employments Positions

Students cannot work before paperwork is turned in. The completed paperwork is confirmation that the funds are in place and that all proper authorizations have been granted.

Students must be paid at least the federal minimum wage. The maximum rate for students is increased by the contractual increases effective July 1st of each year, if applicable. The maximum rates are communicated via email and Payroll website to the campus.

Students must be under supervision at all times, and should report to a campus location specified for their position. The positions are created for the individual to havea valuable, on-the-job experience. Therefore, students are not allowed to work from home. If a student will be in a position of limited to no supervision, a process of accountability will be developed and agreed upon by the student, supervisor, and Federal College Work Study Coordinatoror Payroll Officer (for temp service students). If the student is injured while working, they need to report it to their supervisor as soon as possible, or a report needs to be filed with University Police.

Students’ time cards should be in the possession of supervisor at all times. Supervisors should also retain copies of submitted time cards. Times need to be logged on the timecard in .25 hour increments. It is the supervisor and student’s responsibility to keep track of hours worked. The supervisor needs to verify the hours on the time card. If a student works 6 consecutive hours or more in a day, they are required by law to take an unpaid30 minute break, and be recorded on the timecard. Student Paychecks are picked up at Student Records and Financial Services. If the student utilizes direct deposit then the pay stub will be sent to the department. If there is a dispute with the student’s paycheck or hours submitted, the student needs to contact their supervisor to resolve the issue. If the issue cannot be resolve between the supervisor and student, the supervisor should then contact the Payroll Officer.

Students do not qualify for benefits with the following exceptions:

1)Students are eligible to enroll in the New York State Employees’ Retirement System. Enrollment currently requires a 3% contribution to the Retirement System for students. The equivalent of ten years of full-time service is needed to become eligible for pension benefits.

2)Students injured during the performance of their duties are covered by New York State’s worker’s compensation policy.

Violations

Compliance with the Student Employment Policy is important to ensure funds are spent appropriately, consistent processes are maintained, and the students are afforded the opportunity to participate while allowing them to excel academically. There are several events that constitute a violation under this policy:

  • Time card not signed by supervisor or student
  • Time card not dated
  • No break over a 6 consecutive hour working period
  • Duplication of time – same date on time card or multiple cards
  • Working over the maximum allocated hours
  • Working without approved paperwork turned in
  • Student working without supervision (or without pre-approved process established)
  • Accuracy of time card – ex: 800 # listed and not social, addition of hours, etc.

RESULTS OF NONCOMPLIANCE

Violation of the Student Employment Policy by hiring departments may result in thedepartment’s suspension from the Student Employment Program. Violations will be handledas described below.

First Violation results in a written (e-mail or paper) notification of the violation fromthe Payroll Officer or Federal College Work Study Coordinator and a statement of what must be done to bring the department into compliance.

SecondViolation results in a second written notificationand awarning that another violation will result in a period of suspension from the StudentEmployment Program. In addition, thesupervisorwill also be notified.

Third Violation results in a notification that the department is on temporarysuspension from the Student Employment Program, which means that studentemployees cannot work in that department for one semester. Student(s) that are employed by said department will be assisted by the Federal College Work Study Coordinator in finding a different department to continue their employment.

Fourth Violation results in a notification that the department is on suspension fromthe Student Employment Program for two semesters.

Fifth Violation results in a notification that the department is indefinitely suspendedfrom the Student Employment Program and must wait at least four semesters before itcan apply for re-admission to the program.