STRONGSVILLE INSTRUMENTAL MUSIC BOOSTERS PROPOSED MINUTES

September 14, 2015

In Attendance: Renée Kennedy, Hitomi Boardman, Patty Bischof, Sandy Treudler, Marlene Kinney, Wendy Donohue, Karen Anderson, Susan Weninger, Denise Ventresca, Faye Trepke, Debra Tulloch, Sue Wells, Mary Anne Messina, Sharon Alley, Brian King and Andy Hire.

Meeting called to order at 6:02 pm by President Mary Anne M.

Minutes: Copies of the Minutes from the May meeting were made available. Susan W. made a motion to accept the minutes. Wendy D. second the motion. Minutes approved.

President’s Report:

  • Discussed Bop Hop for Fri Nov 13.
  • Set-up at 5:00 pm; Band awards from 7-7:30; Ends at 11:00 pm and Clean-up by 12:00 am
  • Organizational group will be set-up for help
  • Orchestra Officers for help
  • Photo Booth: Said they would give the same groupon deal from last year: $380
  • Possible Band Potluck/Banquet discussed

Vice President’s Report: Wendy Donohue

  • Nothing to report

Treasurer’s Report: Hitomi Boardman

Distributed cash flow and budget

  • $57,952.76 in checking account; $1,769.96 in savings account

Secretary’s Report: Renee Kennedy

  • Correspondence to be 2x’s a week Sunday and Thursday: Have items to Renee on Sunday by 5:00 pm and Thursday by 7:00 pm for any outgoing messages.

Music Directors’ Reports:

Brian King:

  • Expressed thanks for all members hard work
  • Great start to the year
  • Mattress sale a big success: 40 sold! That is twice as many as last year.
  • Band is working on current music for next show
  • Thank you SIMB for 2 side podiums for drum majors
  • Total band members: 176

Andy Hire:

  • Add Instrumental Staff to the Newsletter distribution: Bison, Taylor, Jordan, Chidsay
  • Homecoming: Elementary/Middle to work concessions
  • Middle School received money for instrument repairs
  • Thank You to helpers for Tux and Dress fittings
  • Orchestra Potluck: Tues Oct 13
  • Dinner at 5:30/Show at 7:00
  • Need 225 flyers for the dinner
  • Orchestra Fundraiser: Fudge Sale - Oct 5-19
  • made ^$9000 last year
  • delivery date week of Nov 16 - before Thanksgiving
  • need to have help to unload truck and sort items
  • Possible idea for another fundraiser: window cling or magnet w/kids name and the logo

Membership:Patty Bischoff

  • Membership up to 146 members (70 new Orchestra)
  • Putting it in the handbook seems to be working
  • Can we transfer money in band account within a family?

Newsletter: Susan Weninger

  • Send Articles Early! New Deadline Sept 30
  • Next Newsletter - Oct 5

Website/Publicity:Not present; report given by Mary Anne M.

  • Webpage layout is set up weird - you have to slide over to see all of it.
  • SIMB still needs to be added to the main music page in the quick links

Chaperones:Mary Anne Messina

  • 12 parents for away games
  • Looking for underclass parent chaperones for Senior Night

Band Uniforms:Sandy Treudler

  • New Co-Chair - Kustra
  • Mid-Season Uniform Cleaning after the Sept 25 game
  • Mr. King to talk to students about proper hanging of uniforms after game - mostly freshman
  • Uniforms need to be moved out of Zellers
  • We need two weeks notice to prepare for the move
  • Need to see if we can store the uniform shipping boxes - if we don’t have the space we need to discard them

Concert Uniforms:Debra Tulloch (Laura Wolford not present)

  • Tuxes are in the flag room
  • Fittings for dresses and tuxes went well
  • Dresses will be in the week of the 28th
  • Tuxes are ready to go home with students
  • Band members pick-up Wed night after practice
  • Orchestra members pick-up Fri after school
  • Vest will arrive Sept 28th

Orchestra Liaison:Wendy Donohue - Nothing to report

Social: Faye Trepke

  • Faye needs a key to the store room for convenience
  • Albion/Center band picnic at Bonnie Park
  • Key Club & Band Parents needed to man tables for the Orchestra Potluck Dinner

Fundraising:Not present

  • Mall Decorating is coming up need to check to make sure it’s ready
  • Ideas for fundraising - send to:

Concessions:Sharon Alley

  • Many Orchestra parents at last game - remind 101 text helping
  • Need Basketball Co-Chair still
  • Grilling Hot dogs - may need to put a fence around grill
  • Trying: main concession just serving, other just cooking, may open 2 other lines
  • Designating a line 3rd qrt just for Band members - home & visitors members
  • Need signs hung

Yard Signs: Marlene Kinney

  • 29 signs sold - $175.00 profit

Hoagies:No chair

  • Anyone interested in heading up?

Donuts:Amy Christian

  • All donuts sold

Photo Buttons: Renee Kennedy

  • Most buttons have been picked up - the few left will be at next homegame -1st qrt

New Business:

  • Senior Night Oct 23
  • 32 Seniors in band
  • Marlene - order the parent flowers
  • Band Picture
  • Poor quality

Next Meeting: Oct 12 – 6:00 pm

Motion to adjourn meeting made by Mary Anne Messina, second by Renee K.

Meeting adjourned at 7:16 pm