Stratford Hall Wine and Oyster Festival
September 15 - 16, 2018
All Applications must include:
· Signed Vendor/Merchant Application
· Non-refundable booth fee determined by booth size specified on application and electricity fee if specified as needed.
The due date for the signed application and payment for the booth fee to be received at Stratford Hall will be September 7, 2018.
The Festival Event Coordinator at Stratford Hall reserves the right to accept or decline any application. The Festival Event Coordinator is Jon Bachman.
Booth location is assigned on a first-come, first-served basis and at the discretion of the Festival Event Coordinator at Stratford Hall.
Generators are not permitted without prior agreement of the Festival Event Coordinator.
Stratford Hall will provide to each Vendor/Merchant:
· Access and exclusive use of specified assigned space for purposes of selling during the Stratford Hall Wine and Oyster Festival
· Trash receptacles
· Trash and recycling pick-up end of day
· On-line ticket sales
· Advertisement and promotion of this event via radio, banners, print, website, and direct mail.
· Up to two complimentary non-drinking wrist bands per day.
· Non-drinking wrist bands can be upgraded at Ticketing for $15.00 and entitles the holder to a tasting wrist band and an event wine glass. Valid ID required.
· Parking in designated areas
· 24-hour security
Participating Vendor/Merchant agrees to the following:
· Booth will be staffed during all hours that the Festival is open to the public.
· All sales are unconditionally guaranteed
· Provide handcarts and staff to unload supplies (Stratford Hall is unable to assist).
· Any additional 8’ foot tables and displays arranged as not to extend beyond the designated tent space.
· Provide all necessary equipment for transacting sales.
o WIFI is not available
o Square electronic transaction devices can be used on the festival site
o No ATM is on the premises
· The wrist bands are worn at all times.
Set Up:
All vendors/merchants must agree to participate for both days of the festival.
Early set-up is available on Friday, September 14th, after 2 p.m.
Vendors/Merchants must be set-up and ready to do business no later than 9:00 A.M. Saturday, September 15th, 2018, and Sunday, September 16th, 2018. No displays can be removed until after 6:15 p.m. Saturday, September 15th, and 5:15 p.m. Sunday, September 16h. For safety reasons, there will be NO vehicular traffic on or near the Oval from 9:00 A.M. to breakdown times as noted above.
The event will be held rain or shine.
Saturday, September 15th, 2018 / Sunday, September 16th, 20187:00 a.m. / Gates open to vendor reps / 7:00 a.m. / Gates open to vendor reps
9:00 a.m. / All vehicles off Oval / 9:00 a.m. / All vehicles off Oval
10:00 a.m. / Gates open to public Event begins / 10:00 a.m. / Gates open to public Event begins
6:00 p.m. / Event closes to public / 5:00 p.m. / Event closes to public
6:15 p.m. / Earliest breakdown from event / 5:15 p.m. / Earliest breakdown from event
Vendor/Merchant Terms of Agreement 2