Stone Lake Elementary PTO General Meeting Minutes –September 8, 2015

The September meeting of the Stone Lake PTO was called to order at 6:00 p.m. by Lisa Mehl.

Attendance: Jessica Trudell, Jeremy Roberts, Liz Mellinger, JoAnna Cline, Mark Beard, Kristen Beckner, Lisa Mehl, Vanesa Babic-Batovac, Angela Moore, Christina Strother,Sara Thompson, Cecilia Cobian, Yvette Sack, Synthia Mehas, Marcelina Torrence, Sue Howe, Dominique Parke.

Approval of General Meeting Minutes:

A motion was made by Christina Strother and seconded by Angela Moore to approve the minutes for the August11, 2015 meeting. Lisa Mehl called for a vote to approve the motion. All present members were in favor; no objections or abstentions.

Treasurer’s Report/Budget:

Jessica Trudell reported on the September Treasurer’s Report. Items mentioned: 1)Apex Fun Run for C&D tracks - $12,997.76, 2)Shop-A-Roo - $536.40. Mr. Beard shared that he presented an incorrect amount for the 6th grade busses at the last meeting. The correct amount is $4600. The sixth grade team will give $1000 toward the total amount. A question was proposed on why everything was budgeted on the low side. It was explained that all numbers were based on the previous year. A motion was made by Sue Howe and seconded by Vanesa Babic-Batovac to approve the August Treasurer’s Report. Lisa Mehl called for a vote to approve the motion. All present members were in favor; no objections or abstentions.

A motion was made by Jessica Trudell and seconded by Kristen Beckner to increase the budget for 3rd Grade Cursive books to $1500. Lisa Mehl called for a vote to approve the motion. All present members were in favor; no objections or abstentions.

Discussion was held regarding the budget for Red Ribbon Week. Mrs. Sack informed the group that she would need up to an extra $50. Because the bylaws allow for an extra 20% of any budgeted item, she was told that she could spend the extra $50 if needed.

Reports:

A: ZBest Coupon Book Sale

Lisa Mehl reported on the upcoming coupon book fundraiser. Due to the success in fundraising of the APEX Fun Run, that event will cover all expenses for the year. Any funds raised from the coupon book sale will be extra. The members were asked to present ideas for the coupon book fundraiser funds to be focused. The consensus was that the funds from this fundraiser will be put towards improvements to the playground. Mr. Beard will ask the students what they want on the playground. Mr. Roberts suggested that the PE teacher may have some needs.

B: Membership Drive

. JoAnna Cline reported on the Membership Drive for 2015/2016. She reported that around 140 memberships havebeen recorded. She also reported that this is fewer memberships than last year. Two suggestions on why there were less memberships were 1)some parents were unsure on whether they would remain at Stone Lake due to late registrations and 2)that B track went off track quickly and may need to receive the membership form again.

Future Business:

A: APEX Fun Run

Lisa Mehl reported that volunteers will be needed on September30 from 8-11am to help with the Fun Run for AB tracks. She explained that volunteers are needed to mark off each lap completed on the back of each child’s t-shirt.

B: Volunteers Needed

Lisa Mehl reported that volunteers are still needed to chair the Ice Cream Social (ICS). She asked the teachers present to check with their parents. Interest was expressed by one of the parents at the meeting. Lisa will meet with this parent to discuss chairing this event.

C: Restaurant Night

Lisa Mehl reported on behalf of Ebony Wellington. A restaurant night will be held at Chuck E. Cheese on Thursday, September 17 from 3-9pm. The school will receive 15% of sales. The Chuck E. Cheese mouse will visit the school with stickers and tokens. A question was presented on how the chair schedules the events. Lisa asked that if anyone had a suggestion of a restaurant to use for this fundraiser to please contact Ebony.

D: Book Fair

Lisa Mehl reported on behalf of Jennifer Ferraiuolo and Amy Sazama. The Scholastic Book Fair will be held from October 12-16. The original plan was to hold the book fair in the Spring, however, the chairperson mentioned that Spring is not usually as successful as Fall and that Fall worked better for the chairperson. There was a suggestion that future book fairs could be planned around Grandparent’s Day.

E: Staff Wish List

Lisa Mehl asked staff about the wish list that has been posted in the staff lounge. Staff thanked the PTO for the umbrellas that were purchased for the staff patio. Some suggestions were die cuts and heavy duty pencil sharpeners. PTO asked the staff to come up with a priority list that has been approved/voted on by all staff.

Principal’s Report

Mr. Beard reported that the curb at the front of the school had been rezoned to “yellow”for dropoff/pickup. He has been working with the EGPD regarding parking, traffic, etc and has received the okay to zone the bus zone appropriately and repaint the red zone by the crosswalk.

Mr. Beard reported that the Kindergarten shade structure has been delayed. It should be on the delivery truck by September 28 and installed by the end of October.

CAASP testing results will be released to the public on September 9 and will be on the EGUSD website. Mr. Beard will go over the results at the Coffee Klatch being held on September 9. He was happy with the results from the first year which is a baseline year. Stone Lake’s test results were higher than the district average. Individual scores will be mailed in the next few weeks.

Open Forum

Kristen Beckner requested that the teachers check all cards for the Five Star Family program before submitting them to the office. Cards must have 5 items signed off by a school representative from this school year.

Mrs. Mehas requested that a projector be mounted in the old science lab which is being used by two different teachers as a classroom. She discussed the problems with the screen in that room and with using the ladybugs that are being used in the other classrooms. The paperwork was submitted to the district and she was given support by the PTO to arrange a walkthrough by the district for the purpose of obtaining an estimate on the project. The project is similar to the Computer Lab project that was funded last year for $1800, however, there will be an additional cost for moving the screen.

Discussion was held regarding the Chrome carts. These were a district purchase, not PTO.

Sara Thompson asked to be added to the agenda for the October meeting. She would like to present a possible Fundraiser for PTO to consider.

Lisa Mehl, on behalf of Erica Davis, yearbook chairperson, asked that teachers please submit pictures for the yearbook.

Discussion was held regarding a concern about the prizes with APEX and the length of the laps.

Adjournment

The meeting was adjourned at 7:16 p.m. on a motion by Angela Moore and a second by Liz Mellinger.