Planning Guide

Stepping On Community Workshop

  1. Identify your local partner: ______and Leader:______
  1. Plan the dates and times to hold your workshop: ______
  • Sevenconsecutive dates – once a week for seven weeks.
  • Consider other events going on in the community.
  • Consider availability of guest experts.
  1. Invite and confirm Guest Experts
  • Make phone contact: Who will do this?  Leader, or  Local Partner
  • Physical therapist for Sessions 1, 2 and 6: ______Dates/times:______

Contact Info: (phone, address, email): ______

______

  • Community safety expert for Session 4: ______

Date/time:______

Contact Info: (phone, address, email): ______

______

  • Vision expert scheduled for Session 4: ______

Date/time:______

Contact Info: (phone, address, email): ______

______

  • Pharmacist scheduled for Session 5: ______

Date/time______

Contact Info: (phone, address, email): ______

______

  • Past participant scheduled for Session 6: ______Date/time:______

Contact Info: (phone, address, email): ______

______

  • Send confirmation letters and materials: Who will do this? Leader, or Local Partner
  1. Locate a facility and room to hold your workshop.

Who will do this? Leader Coordinator

Site visit is very important to ensure:

  • adequate room to practice exercises
  • sufficienttables and chairs
  • accessible entrance, bathrooms, and parking
  • a secure area to store class materials/display
  1. Send workshop notification to WIHA or complete on-line.
  1. Identify whether the local partner, leader or workshop site will be able to provide:
  2. Marketing assistance
  3. Laptop, projector, and screen
  4. Easel and/or dry erase board
  5. Refreshments
  6. TV/DVD player
  1. Begin to assemble your display.
  • See display ideas handout in Stepping On Leader’s manual, pages 50 and 52
  • Phrase bubbles
  • Suitcase
  1. Coordinate the class location and dates with Peer Leader.
  1. Review your Stepping On Manual (Background and session-specific sections).
  2. Market your program. Who will do what?

(Note that list is organized in order of effectiveness.)

Peer Local PartnerFacility/

Leader Leader Organization Site

  1. Invite people from existing waiting list    
  1. Personal invitation by current/

past participants    

  1. Personal interest story in local

newspaper    

  1. Presentation to support groups    
  1. Presentation to senior groups    
  1. Presentation to groups (consumers)    
  1. Presentation to health care professionals    
  1. Meet with health care professionals

(potential referral source)    

i. Newsletter notification    

j. Website advertisement    

k. Mailing    

l. Flyers/posters    

  1. TV/radio commercial    
  1. Blog post    
  1. Social networking (Facebook, Twitter,

etc.)    

  1. Other: ______
  1. Register and confirm your participants.

Who will do this?  Leader Local Partner

  • Develop a method or tap into an existing way to register participants.
  • Use registration screening tool.
  • Confirm registration one week prior to class.
  • Start a waiting/future class list.
  1. Ready materials

Who will do this?  Leader Coordinator

  • Handouts
  • Name tags/table tents, surveys
  • Purchase ankle weights
  • Purchase snacks
  • Flipchart
  • Display
  • Signage
  • Attendance Sheets
  • Additional Registration forms for walk-ins
  • DVDs
  1. After workshop is completed:
  2. Plan and advertise booster/reunion.

Date:______Location: ______

Any guest speakers? ______

  • Send Thank You notes

Physical therapist

Community safety expert

Vision expert

Pharmacist

Past participant